{"id":1439083,"url":"https://alion.io/job/20four7va-cpt-11496-executive-team-virtual-assistant","title":"CPT-11496 Executive & Team Virtual Assistant","company":{"id":3832646,"name":"20four7VA","domain":"20four7va.com","url":"https://alion.io/company/20four7va","size_band":"501-1000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":77,"open_postings":16,"ghost_share":0,"stale_share":0.938,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-10-27T05:46:45Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"part_time","work_mode":"remote","remote_scope":"worldwide","remote_scope_basis":"board_field","remote_working_hours":{"label":"EST","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Airtable","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Trello","optional":false},{"name":"Canva","optional":true},{"name":"Google Docs","optional":true},{"name":"Google Sheets","optional":true}],"status":"live","first_seen_at":"2026-09-29T00:33:23Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-27T04:55:59Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process-including the Final Interview-or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.\nLog in using your 20four7VA-issued email address to access the portal.\nIf you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.\nQuick Tip: Upload your resume first-this will automatically populate most of the fields in the application form. Let the magic happen!\nIf you're interested in this opportunity, click APPLY TO POSITION to proceed.\n********************************************************************\nTitle: CPT-11496 Executive & Team Virtual Assistant\nIndependent Contractor - CPT-11496 Executive & Team Virtual Assistant/Business Support VA/Junior-Senior Level (Remote).\nOverview\n20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.\nAn award-winning event strategy and production firm is seeking a highly organized Business Support VA to provide executive support to the Founder & CEO while also supporting recurring team, vendor, and administrative operations.\nThe role will focus on managing the CEO's calendar, travel, meetings, and deadlines while also maintaining company systems, supporting vendor research, coordinating team requests, and keeping important administrative work moving.\nThe ideal candidate is proactive, organized, discreet, and comfortable working in a deadline-sensitive environment with multiple projects and priorities.\nThe objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.\nScope of Services\nContractors will be required to provide services that align with the following client tasks:\nExecutive Support\nManage the CEO's Outlook calendar, scheduling, rescheduling, time zones, and travel time\nPrepare meeting briefs, agendas, and relevant background information\nCoordinate travel arrangements and itineraries\nOrganize expense receipts and supporting documentation\nTrack deadlines, appointments, speaking engagements, and certifications\nHelp keep priorities and follow-ups organized\nSystems & Project AdministrationMaintain project, team, vendor, and pipeline information in Airtable\nPerform recurring data entry, cleanup, and record maintenance\nUpdate project statuses and maintain accurate information after meetings and calls\nPull basic reports and views for deadlines, tasks, and pipeline activity\nSet up Trello boards for new projects and organize client documents in SharePoint\nSupport registration lists, attendee information, and other event-related data entry\nVendor & Team SupportResearch and shortlist venues, catering, AV, production, rentals, transportation, staffing, and other event vendors\nRequest and organize quotes, availability, COIs, W-9s, and related vendor information\nPrepare side-by-side vendor comparisons\nMaintain vendor records, rates, contacts, and performance information\nTrack contracts, deposits, and payment deadlines\nCoordinate internal meetings, take notes, and track action items\nFormat and proof decks, reports, run-of-show documents, and other client materials\nGeneral Administrative & Content SupportOrganize shared files, contact lists, and company records\nPrepare documents, PDFs, and e-signature requests\nMaintain consistent filing and naming conventions\nAssist with scheduling social posts and maintaining the content calendar\nOrganize video and marketing files\nSupport additional administrative tasks as business needs evolve\nEach engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.\n Skills\nThe Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:\n3+ years of Executive Assistant or Administrative Assistant experience strongly preferred\nExperience supporting a CEO, founder, or senior executive strongly preferred\nAirtable experience required\nStrong Microsoft 365 / Outlook experience required\nVendor or supplier research experience strongly preferred\nStrong data-entry and administrative skills required\nEvent planning, hospitality, agency, or nonprofit experience is a plus\nSharePoint and Trello experience preferred\nSocial media scheduling experience is a plus\nIDEAL CANDIDATE PROFILE\nHighly organized, proactive, and dependable\nStrong Executive Assistant and back-office support background\nExcellent written English with strong proofreading ability\nComfortable managing competing deadlines and priorities\nStrong research and vendor-sourcing ability\nDetail-oriented with accurate data-management habits\nAble to work independently and follow through without constant reminders\nDiscreet with confidential client, financial, and contract information\nComfortable supporting both a CEO and a broader project team\nAPPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED\nAirtable\nMicrosoft 365 / Outlook\nSharePoint\nTrello\nGoogle Docs / Google Sheets\nCanva / PowerPoint - Working Knowledge Preferred\nE-Signature Platforms\n Work Schedule\nContracted Hours per Week: 20 Hours (Hours may increase based on performance and workload)\nScheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)\nDaily Working Time: Within 9:00 AM - 6:00 PM EST - Exact Schedule TBD\nNote: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.\nTerms of Engagement\nContractors will operate under a Master Services Agreement and a Statement of Work\nThis is not an offer of employment; contractors are not employees of 20four7VA or any client\nAll compensation is processed through 20four7VA according to the terms of the engagement\n Role Summary & Requirements\nREQUIRED SERVICE: Business Support\nREQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level\nContracted Hours per Week: 20 hours/week\nDaily Working Time: Within 9:00 AM - 6:00 PM EST - Exact Schedule TBD\nScheduled Working Days: Monday-Friday\nREPORTING TO/POC: To Be Determined\nNumber of VAs: 1\nGENDER PREFERENCE: None\nLANGUAGES SPOKEN/PREFERENCE: English \nACCENT PREFERENCE: Level A-C (Excellent Written English Required)\nREGION PREFERENCES: Any\nWhat we offer\nCompetitive rates\nWeekly payments\nVarious open roles are available\nFree training and upskilling\nConstant support and guidance\nA vibrant community always ready to support you\nAnd more!","description_format":"text","description_chars":7013,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-29T04:25:44Z"}],"visa":[],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.33,"p_room":0.44,"age_days":28,"expected_fill_days":24,"reasons":["conf:0","agency","stale_co","win:tail","crowd:remote,brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/20four7va-cpt-11496-executive-team-virtual-assistant","json_url":"https://alion.io/job/20four7va-cpt-11496-executive-team-virtual-assistant.json","meta":{"generated_at":"2026-10-27T09:24:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10557,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3832646},"rest":"https://alion.io/mcp/rest/get_company?id=3832646"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2F20four7va-cpt-11496-executive-team-virtual-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2F20four7va-cpt-11496-executive-team-virtual-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2F20four7va-cpt-11496-executive-team-virtual-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/20four7va-cpt-11496-executive-team-virtual-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2F20four7va-cpt-11496-executive-team-virtual-assistant"}]}