{"id":3115676,"url":"https://alion.io/job/20four7va-cpt-11662-construction-project-administrative-assistant","title":"CPT-11662 Construction Project Administrative Assistant","company":{"id":3832646,"name":"20four7VA","domain":"20four7va.com","url":"https://alion.io/company/20four7va","size_band":"501-1000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":78,"open_postings":17,"ghost_share":0,"stale_share":0.882,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"remote","remote_scope":"worldwide","remote_scope_basis":"board_field","remote_working_hours":{"label":"UTC-7 – UTC-5","utc_offset_min":-7,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":false},{"name":"Google Workspace","optional":false},{"name":"Gmail","optional":true},{"name":"Google Sheets","optional":true},{"name":"Microsoft Excel","optional":true},{"name":"QuickBooks","optional":true}],"status":"live","first_seen_at":"2026-10-22T21:51:36Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-29T10:02:58Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process-including the Final Interview-or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.\nLog in using your 20four7VA-issued email address to access the portal.\nIf you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.\nQuick Tip: Upload your resume first-this will automatically populate most of the fields in the application form. Let the magic happen!\nIf you're interested in this opportunity, click APPLY TO POSITION to proceed.\n********************************************************************\nTitle: CPT-11662 Construction Project Administrative Assistant\nIndependent Contractor - CPT-11662 Construction Project Administrative Assistant/Business Support VA/Any (Remote).\nOverview\n20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.\nAn established commercial fireproofing contractor is seeking a detail-oriented Business Support VA to assist its project management team with project documentation, subcontractor compliance, billing support, reporting, and recurring administrative deadlines.\nThe company manages approximately 100 projects annually and works with numerous general contractors, each with different documentation requirements and construction-management systems.\nThe ideal candidate will bring strong administrative and project-coordination skills, excellent attention to detail, and the ability to work independently across multiple projects and processes. Direct construction experience is beneficial but not required, as the company has established workflows and will provide training.\nThe objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.\nScope of Services\nContractors will be required to provide services that align with the following client tasks:\nProject Documentation & Coordination\nMaintain project records, task lists, and deadlines in ClickUp\nOrganize plans, specifications, forms, and project correspondence\nPrepare, track, and follow up on project submittals\nUpload and retrieve documents through general contractor portals\nUse Bluebeam to review, markup, combine, organize, and export PDFs\nCoordinate documentation requests with project managers and general contractors\nBilling, Insurance & Compliance Support\nAssist with progress billing and draw documentation using approved records\nPrepare supporting documents and coordinate lien-waiver requests\nRequest and track certificates of insurance (COIs)\nAssist with company prequalification and contractor registration requirements\nPrepare weekly Davis-Bacon/certified-payroll documentation for management review\nCompile monthly OCIP/CCIP insurance reporting information as directed\nProject Closeout & Administrative Support\nOrganize warranties, closeout packages, and required project documentation\nTrack missing documents, outstanding submissions, and recurring deadlines\nMaintain accurate project files and supporting financial records\nCoordinate routine signature requests through DocuSign\nFollow up with internal staff and general contractors regarding incomplete items\nProvide regular updates on project status, completed tasks, and outstanding requirements\nEach engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.\nSkills\nThe Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:\nAdministrative, project coordination, or operations-support experience required\nStrong document-management and deadline-tracking experience required\nBluebeam or comparable PDF editing and markup experience strongly preferred\nClickUp or comparable project-management software experience strongly preferred\nStrong Google Workspace and spreadsheet proficiency required\nConstruction project administration experience preferred but not required\nFamiliarity with Procore, Autodesk Construction Cloud, CMiC, or similar systems is a plus\nConstruction billing, lien waivers, COIs, or contractor compliance experience is a plus\nCertified payroll or OCIP/CCIP reporting experience is a plus\nStrong attention to detail and ability to maintain confidentiality required\nIDEAL CANDIDATE PROFILE\nHighly organized, accurate, and detail-oriented\nProactive with strong follow-through across multiple projects\nComfortable navigating different systems and client-specific procedures\nAble to work independently and solve routine administrative problems\nStrong written and professional spoken communication skills\nResourceful and capable of adapting when instructions or processes vary\nDependable with deadlines and confidential information\nInterested in growing into a long-term, full-time position\nAPPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED\nClickUp - Preferred\nBluebeam Revu or Comparable PDF Software - Training can be provided\nGoogle Workspace / Gmail\nQuickBooks Online - Familiarity Preferred; Training can be provided\nDocuSign\nProcore / Autodesk Construction Cloud / CMiC - Training can be provided\nMicrosoft Excel / Google Sheets\nWork Schedule\nContracted Hours per Week: 20-30 Hours/week (Expected to increase toward 40 hours/week based on performance and workload)\nScheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)\nDaily Working Time: TBD-MST\nNote: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.\nTerms of Engagement\nContractors will operate under a Master Services Agreement and a Statement of Work\nThis is not an offer of employment; contractors are not employees of 20four7VA or any client\nAll compensation is processed through 20four7VA according to the terms of the engagement\nRole Summary & Requirements\nREQUIRED SERVICE: Business Support\nREQUESTED EXPERIENCE TIER LEVEL: Any\nContracted Hours per Week: 20-30 Hours/week (Expected to increase toward 40 hours/week based on performance and workload)\nDaily Working Time: 8 AM-12 PM EST\nScheduled Working Days: Monday-Friday\nREPORTING TO/POC: To Be Determined\nNumber of VAs: 1\nGENDER PREFERENCE: None\nLANGUAGES SPOKEN/PREFERENCE: English \nACCENT PREFERENCE: Level A-C (Strong Written and Professional Spoken English Required)\nREGION PREFERENCES: Any\nWhat we offer\nCompetitive rates\nWeekly payments\nVarious open roles are available\nFree training and upskilling\nConstant support and guidance\nA vibrant community always ready to support you\nAnd more!","description_format":"text","description_chars":7157,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-22T22:00:28Z"}],"visa":[],"liveness":{"score":36,"band":"fade","label":"Fading","p_open":1,"p_active":0.361,"p_room":1,"age_days":6,"expected_fill_days":25,"reasons":["conf:4","agency","stale_co","win:early","comp:remote,brand"],"computed_at":"2026-10-29T05:49:05Z"},"pay":null,"html_url":"https://alion.io/job/20four7va-cpt-11662-construction-project-administrative-assistant","json_url":"https://alion.io/job/20four7va-cpt-11662-construction-project-administrative-assistant.json","meta":{"generated_at":"2026-10-29T12:33:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18904,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3832646},"rest":"https://alion.io/mcp/rest/get_company?id=3832646"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2F20four7va-cpt-11662-construction-project-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2F20four7va-cpt-11662-construction-project-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2F20four7va-cpt-11662-construction-project-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/20four7va-cpt-11662-construction-project-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2F20four7va-cpt-11662-construction-project-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3115676}},{"tool":"search_jobs","arguments":{"company":"20four7va.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3115676},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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