{"id":3366260,"url":"https://alion.io/job/20four7va-cpt-11691-administrative-client-communications-virtual-assistant","title":"CPT-11691 Administrative & Client Communications Virtual Assistant","company":{"id":3832646,"name":"20four7VA","domain":"20four7va.com","url":"https://alion.io/company/20four7va","size_band":"501-1000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":77,"open_postings":16,"ghost_share":0,"stale_share":0.938,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-11-03T05:54:40Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_company_offices","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":true},{"name":"Google Calendar","optional":true},{"name":"Google Sheets","optional":true},{"name":"Google Workspace","optional":true},{"name":"Microsoft Excel","optional":true},{"name":"Trello","optional":true}],"status":"live","first_seen_at":"2026-10-27T20:20:40Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-03T05:45:45Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process-including the Final Interview-or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.\nLog in using your 20four7VA-issued email address to access the portal.\nIf you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.\nQuick Tip: Upload your resume first-this will automatically populate most of the fields in the application form. Let the magic happen!\nIf you're interested in this opportunity, click APPLY TO POSITION to proceed.\n********************************************************************\nTitle: CPT-11691 Administrative & Client Communications Virtual Assistant\nIndependent Contractor - CPT-11691 Administrative & Client Communications Virtual Assistant/Business Support VA/Entry-Senior Level (Remote).\nOverview\n20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.\nA New York City fashion-production business specializing in pattern making, sample making, and small-batch garment manufacturing is seeking an organized Business Support VA to assist with email management, client inquiries, HoneyBook administration, scheduling, and recurring operational tasks.\nThe business works with clients developing new apparel products, from initial concepts through samples and production. The VA will help keep inquiries and client communications organized so the business owner can devote more time to hands-on production.\nThe ideal candidate will bring strong written communication, organization, attention to detail, and dependable administrative follow-through. Fashion experience is a plus, but not required for this position.\nIn addition to administrative support, the VA will assist with ongoing project coordination and deadline tracking, helping ensure client projects move smoothly through each stage of development and production.\nThe objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.\nScope of Services\nContractors will be required to provide services that align with the following client tasks:\nEmail & Client Inquiry Management\nMonitor and organize incoming Gmail messages and client inquiries\nRespond to routine messages using approved guidance and templates\nFlag urgent, incomplete, or time-sensitive communications\nFollow up on unanswered inquiries and missing information\nHelp ensure prospective clients receive timely initial responses\nDraft messages for management review when questions require business-owner input\nDraft client project updates and follow up on outstanding information or approvals\nProvide a brief daily summary of urgent emails, upcoming deadlines, and outstanding tasks\nHoneyBook & Client Administration\nReview incoming HoneyBook inquiries and completed client forms\nOrganize client-provided project information and requested services\nTrack missing details and outstanding onboarding items\nUpdate client records and administrative notes\nMaintain organized communication and inquiry statuses\nHelp coordinate approved next steps after the owner reviews potential projects\nPrepare invoices using approved pricing\nTrack outstanding deposits and client payments in HoneyBook\nMonitor outstanding client approvals and payment statuses\nScheduling, Project Coordination & Operational Organization\nMaintain the owner's calendar and scheduled appointments\nOrganize administrative task lists and outstanding follow-ups\nCoordinate routine scheduling and appointment confirmations\nProvide daily updates on important inquiries and pending items\nAssist with recurring administrative tasks as the position develops\nMaintain and update Trello project boards\nMonitor upcoming deadlines and project milestones\nTrack outstanding client approvals, payments, and pending deliverables\nProactively flag urgent items, timeline risks, or tasks requiring the owner's attention\nAssist with ongoing project coordination across multiple client projects\nMaintain organized client records and project statuses across Gmail, HoneyBook, Trello, and Google Calendar\nEach engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.\nSkills\nThe Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:\nAdministrative, executive support, or customer-service experience required\nExcellent written English and professional email communication required\nInbox management and scheduling experience required\nCRM or client-management software experience preferred\nHoneyBook experience preferred\nExperience handling client inquiries and onboarding administration preferred\nFashion, apparel, or creative-industry experience is a plus\nStrong organizational and task-management skills required\nProject coordination or project management support experience preferred\nExperience using Trello or similar project management platforms preferred\nIDEAL CANDIDATE PROFILE\nHighly organized, proactive, and dependable\nExcellent written communicator with strong attention to detail\nFriendly and professional when corresponding with prospective clients\nComfortable working independently from established procedures\nAble to manage multiple inquiries and competing priorities\nDetail-oriented with accurate recordkeeping\nInterested in fashion, apparel, or creative businesses\nExperienced in tracking deadlines and managing project workflows\nComfortable using project management tools such as Trello\nAble to proactively follow up on outstanding tasks, approvals, and client communications\nAPPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED\nGmail / Google Workspace\nHoneyBook - Preferred; Training Can Be Provided\nGoogle Calendar\nMicrosoft Excel / Google Sheets\nEmail & Task Management Tools\nTrello (Preferred)\nWork Schedule\nContracted Hours per Week: 10 Hours (Potential to Increase Based on Performance)\nScheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)\nDaily Working Time: Flexible Morning or Midday Coverage - Exact Shift TBD\nNote: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.\nTerms of Engagement\nContractors will operate under a Master Services Agreement and a Statement of Work\nThis is not an offer of employment; contractors are not employees of 20four7VA or any client\nAll compensation is processed through 20four7VA according to the terms of the engagement\nRole Summary & Requirements\nREQUIRED SERVICE: Business Support\nREQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level\nContracted Hours per Week: 10 hours/week (Potential to Increase Based on Performance)\nDaily Working Time: Flexible Morning or Midday Coverage - Exact Shift TBD\nScheduled Working Days: Monday-Friday\nREPORTING TO/POC: To Be Determined\nNumber of VAs: 1\nGENDER PREFERENCE: Female\nLANGUAGES SPOKEN/PREFERENCE: English \nACCENT PREFERENCE: Level A-B (Native or Near-Native English Accent Required)\nREGION PREFERENCES: Any\nWhat we offer\nCompetitive rates\nWeekly payments\nVarious open roles are available\nFree training and upskilling\nConstant support and guidance\nA vibrant community always ready to support you\nAnd more!","description_format":"text","description_chars":7863,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United 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