{"id":3366261,"url":"https://alion.io/job/20four7va-cpt-11706-executive-assistant-virtual-assistant","title":"CPT-11706 Executive Assistant Virtual Assistant","company":{"id":3832646,"name":"20four7VA","domain":"20four7va.com","url":"https://alion.io/company/20four7va","size_band":"501-1000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":77,"open_postings":16,"ghost_share":0,"stale_share":0.938,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"worldwide","remote_scope_basis":"board_field","remote_working_hours":{"label":"ET","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":false},{"name":"SharePoint","optional":false},{"name":"Gmail","optional":true}],"status":"live","first_seen_at":"2026-10-27T20:08:51Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-02T20:47:06Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process-including the Final Interview-or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.\nLog in using your 20four7VA-issued email address to access the portal.\nIf you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.\nQuick Tip: Upload your resume first-this will automatically populate most of the fields in the application form. Let the magic happen!\nIf you're interested in this opportunity, click APPLY TO POSITION to proceed.\n********************************************************************\nTitle: CPT-11706 Executive Assistant Virtual Assistant\nIndependent Contractor - CPT-11706 Executive Assistant Virtual Assistant/Business Support VA/Senior-Advanced Level (Remote).\nOverview\n20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.\nWe are seeking a proactive, highly organized, and experienced Executive Assistant Virtual Assistant to provide high-level administrative and operational support to a senior leader.\nThe ideal candidate will be responsible for managing a busy calendar, coordinating meetings and travel, preparing professional correspondence, organizing client communications, and ensuring priorities and follow-ups remain on track.\nThis role will also provide support for business development and project management activities by maintaining accurate records, monitoring commitments, and coordinating with internal teams and external partners.\nThe successful candidate should have previous experience supporting senior leaders, excellent written and verbal communication skills, strong organizational abilities, and sound judgment when handling sensitive or confidential information. The candidate must be confident working independently, anticipating needs, and taking initiative with minimal supervision.\nThe objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.\nScope of Services\nContractors will be required to provide services that align with the following client tasks:\n1. Executive & Calendar Management\nManage and maintain the executive’s calendar, appointments, and schedule.\nCoordinate internal and external meetings.\nIdentify scheduling conflicts and proactively recommend solutions.\nPrepare meeting information and ensure the executive is aware of upcoming priorities and commitments.\nTrack important follow-ups, deadlines, and action items.\nProvide timely reminders for meetings, appointments, and deliverables.\n2. Meeting & Travel Coordination\nSchedule and coordinate meetings with clients, internal teams, and external partners.\nAssist with travel planning, itineraries, reservations, and other travel-related arrangements.\nOrganize meeting details, documentation, and relevant information in advance.\nCoordinate changes to meetings or travel arrangements as needed.\n3. Correspondence & Client Communication\nDraft, prepare, and organize professional correspondence.\nAssist with email management and client communications.\nMaintain clear and professional communication with internal and external stakeholders.\nOrganize communications to ensure inquiries, commitments, and follow-ups are properly tracked.\nHandle sensitive or confidential information with professionalism and discretion.\n4. Business Development Support\nSupport business development activities by organizing client communications and information.\nMaintain accurate records of client interactions, opportunities, and commitments.\nTrack follow-ups with clients and external partners.\nAssist the executive in staying organized and responsive to prospective and existing business relationships.\n5. Project Management & Follow-Up\nSupport project management activities by monitoring priorities, deliverables, and commitments.\nMaintain task and project records in ClickUp.\nCoordinate with internal teams and external partners regarding outstanding tasks and deadlines.\nFollow up on action items and provide status updates as needed.\nHelp ensure projects, commitments, and priorities continue moving forward.\n6. Document & Records Management\nMaintain well-organized electronic files, documents, and records.\nManage and organize documents using SharePoint.\nAssist with documents and electronic signatures through DocuSign.\nEnsure records and important correspondence are properly stored and easily accessible.\nMaintain accuracy and confidentiality when handling company and client information.\nEach engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.\nSkills\nThe Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:\nPrevious experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leaders or executives.\nStrong calendar management, meeting coordination, and scheduling experience.\nExperience coordinating business travel and managing itineraries.\nExcellent organizational and time-management skills.\nExcellent written English communication skills.\nStrong verbal communication and professional interpersonal skills.\nExperience preparing professional business correspondence.\nStrong attention to detail and ability to maintain accurate records.\nExperience tracking tasks, priorities, deadlines, and executive follow-ups.\nCommunicate professionally with clients, internal teams, and external partners.\nSound judgment and discretion when handling sensitive and confidential information.\nProactive approach with the ability to anticipate executive needs.\nAbility to work independently and take ownership of responsibilities.\nComfortable managing multiple priorities in a fast-paced environment.\nReliable and able to maintain consistent communication during working hours.\nWillingness to commit to a long-term working relationship.\nPREFERRED QUALIFICATIONS\nPrevious experience providing direct support to a senior executive, founder, or business leader.\nExperience supporting business development activities.\nExperience supporting or coordinating multiple projects simultaneously.\nStrong follow-up and stakeholder coordination skills.\nExperience managing communications involving clients and external business partners.\nAdvanced proficiency with productivity, project management, and document management platforms.\nAPPLICATION SOFTWARE KNOWLEDGE / REQUIRED TOOLS\nClickUp\nGmail\nSharePoint\nDocuSign\nWork Schedule\nContracted Hours per Week: 40 Hours\nScheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)\nDaily Working Time: 7:00 AM - 3:00 PM ET\nNote: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.\nTerms of Engagement\nContractors will operate under a Master Services Agreement and a Statement of Work\nThis is not an offer of employment; contractors are not employees of 20four7VA or any client\nAll compensation is processed through 20four7VA according to the terms of the engagement\nRole Summary & Requirements\nREQUIRED SERVICE: Business Support\nREQUESTED EXPERIENCE TIER LEVEL: Senior and Advanced Level\nContracted Hours per Week: 40 hours/week\nDaily Working Time: 7:00 AM - 3:00 PM ET\nScheduled Working Days: Monday-Friday\nREPORTING TO/POC: To Be Determined\nNumber of VAs: 1\nGENDER PREFERENCE: None\nLANGUAGES SPOKEN/PREFERENCE: English \nACCENT PREFERENCE: Neutral\nREGION PREFERENCES: Any\nWhat we offer\nCompetitive rates\nWeekly payments\nVarious open roles are available\nFree training and upskilling\nConstant support and guidance\nA vibrant community always ready to support you\nAnd more!","description_format":"text","description_chars":8316,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-27T23:15:59Z"}],"visa":[],"liveness":{"score":36,"band":"fade","label":"Fading","p_open":1,"p_active":0.361,"p_room":1,"age_days":5,"expected_fill_days":27,"reasons":["conf:3","agency","stale_co","win:early","comp:brand,attention"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/20four7va-cpt-11706-executive-assistant-virtual-assistant","json_url":"https://alion.io/job/20four7va-cpt-11706-executive-assistant-virtual-assistant.json","meta":{"generated_at":"2026-11-03T01:18:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1631,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3832646},"rest":"https://alion.io/mcp/rest/get_company?id=3832646"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2F20four7va-cpt-11706-executive-assistant-virtual-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2F20four7va-cpt-11706-executive-assistant-virtual-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2F20four7va-cpt-11706-executive-assistant-virtual-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/20four7va-cpt-11706-executive-assistant-virtual-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2F20four7va-cpt-11706-executive-assistant-virtual-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3366261}},{"tool":"search_jobs","arguments":{"company":"20four7va.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3366261},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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