{"id":4201670,"url":"https://alion.io/job/360-communities-administrative-assistant-2","title":"Administrative Assistant","company":{"id":2017141,"name":"360 Communities","domain":"360communities.org","url":"https://alion.io/company/360communities","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Burnsville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":23,"currency":"USD","period":"hour","gross":null,"usd_annual":46000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Drive","optional":false}],"status":"live","first_seen_at":"2026-11-12T16:48:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T05:35:04Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Summary: The main purpose of position is to provide administrative support to the Leadership staff, ensuring efficient office operations. This is a full-time onsite position Monday-Friday day hours 40 hours per week. Desired qualifications include a bachelor's degree along with 3-5 years of administrative assistant work. Additional years of experience will be considered in lieu of degree. Comprehensive benefits including health, dental and vision insurance options, life insurance, employer matching retirement account, paid vacation, sick and safe time and flexible holiday hours.\nEssential Duties and Responsibilities:\nDemonstrate commitment to the agency’s mission statement, core values and culture of diversity, equity, inclusion and belonging. The mission statement is “360 Communities delivers safety and stability that improves lives.”\n2. Board and Board Committee Support\nManage board files and document repositories to ensure accuracy and accessibility.\nCoordinate calendaring and provide comprehensive meeting logistics support.\nRecord, finalize, and archive meeting minutes in a timely manner.\nMaintain up-to-date board and committee rosters.\nDraft, track reviews, and coordinate approvals for board policies.\nPlan and coordinate board member orientation and onboarding.\nPrepare and distribute communications, including agendas, meeting materials, information letters, and action item follow-ups.\nMeeting Management\nLead end-to-end meeting logistics: calendaring, securing locations or virtual links, preparing materials, agenda support, presentation coordination, documentation/minutes, action follow-up, and food/refreshments.\nCoordinate Board and Committee meetings.\nCoordinate Leadership Team and Extended Leadership Team meetings.\nCoordinate All-Staff meetings and events.\nCoordinate reflective practice group sessions.\nHuman Resources Team Support\nMaintain the organization chart and staff directory.\nCoordinate orientation process, including new-hire agency overview and quarterly onboarding.\nSupport policy maintenance and distribution.\nCoordinate Years of Service recognition activities.\nMarketing and Communications Support\nManage requests for name badges, business cards, and related collateral.\nCoordinate and administer the organization’s merchandise store.\nDevelopment and Fundraising Support\nServe as Bloomerang backup administrator/user.\nPerform accurate and timely data entry and data hygiene tasks.\nSupport donor stewardship activities, including thank-you acknowledgments.\nOffice Operations\nManage office supplies procurement and inventory.\nMonitor and maintain break room supplies and upkeep.\nProcess and distribute daily mail.\nCoordinate building maintenance and service requests.\nRecords Management\nImplement record retention schedules and lead periodic records cleanup initiatives.\nCompliance and Accreditation\nCoordinate the Charities Review Council application process and related documentation.\nContracts and Agreements\nCoordinate agreements and contracts, including routing, tracking, and filing; support reviews and signatures.\nCommunity Engagement\nManage and respond to community tabling requests, including scheduling, materials, and staffing coordination.\nSupport project assigned by supervisor.\nPerform additional duties as assigned\nQualifications\nEducation and/or Experience:\n3-5 years related experience required. Bachelor’s degree preferred, but experience in lieu of degree will be considered\nProficiency of Microsoft Word, Excel, Power Point, google drive applications, use of database systems and graphics.\nBi-lingual in Spanish is a plus.\nEqual Opportunity Employer\nMonday - Friday 8 am - 4 pm\n1.0 FTE","description_format":"text","description_chars":3656,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity","Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Food Logistics","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-11-12T22:28:40Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":27,"reasons":["conf:5","win:early"],"computed_at":"2026-11-13T11:33:59Z"},"pay":{"stated_usd_annual":46000,"is_top_pay":false},"html_url":"https://alion.io/job/360-communities-administrative-assistant-2","json_url":"https://alion.io/job/360-communities-administrative-assistant-2.json","meta":{"generated_at":"2026-11-13T11:33:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23280,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2017141},"rest":"https://alion.io/mcp/rest/get_company?id=2017141"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2F360-communities-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2F360-communities-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2F360-communities-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/360-communities-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2F360-communities-administrative-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4201670}},{"tool":"search_jobs","arguments":{"company":"360communities.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4201670},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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