{"id":3306391,"url":"https://alion.io/job/360-fire-flood-administrative-coordinator","title":"Administrative Coordinator","company":{"id":668832,"name":"360 Fire & Flood","domain":"360fireflood.com","url":"https://alion.io/company/360fireflood","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"A","score":95,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":60,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["St. Augustine, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":63000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-26T22:40:23Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-01T23:03:58Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"We are 360 Fire & Flood, a leading national disaster restoration company committed to providing comprehensive and efficient solutions to commercial and industrial clients affected by fire, water, and other disasters. With over 200 years of combined experience in the industry, our team of highly skilled experts is dedicated to restoring your property with care and precision.\nAs a trusted partner to many large national corporations, we understand the importance of a timely and effective response. Our round-the-clock availability ensures that we are always prepared to mitigate the impact of any disaster and restore your property to its pre-loss condition.\nOur expertise lies in working closely with our clients and insurance companies to secure the best quality restoration services possible. This collaboration enables us to streamline the restoration process and minimize risk, reducing the burden on our clients. At 360 Fire & Flood, we strive to make the recovery process as smooth and seamless as possible, allowing you to focus on what matters most.\nOverview\nWe are seeking a proactive and detail-oriented Administrative Coordinator to join our team! The Administrative Coordinator will provide critical administrative and operational support across the organization. This role serves as a central point of contact for project teams, vendors, clients, and internal departments. The Administrative Coordinator is responsible for efficient communication, document control, scheduling, and operational support. This role is also responsible for document control, data entry, schedule and budget tracking assistance, and general office support. The position assists with coordination between project managers, field staff, suppliers, and clients. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.\nKey Responsibilities and Duties\nSupports Project Managers with project documentation, including submittals, RFIs, schedules, and logs. \nManage and maintain project documentation, contracts, permits, drawings, and correspondence.\nSupport project managers with project setup, tracking, reporting, and closeout activities.\nProvide administrative support to field teams.\nAnswer phone(s) promptly and in a professional manager.\nManage calendars, schedule meetings, send reminders, and assist with preparing presentations and meeting materials. \nCoordinate communication between field staff, supplies, clients and regulatory agencies.\nAssist with tracking expenses, gathering supporting documents, and coordinating invoices related to projects or events. \nPerform other duties as assigned.\nQualifications\nEducation\nHigh school diploma or equivalent (required).\n\nExperience\n1+ years as administrative assistant (preferred).\n1+ years working in customer service environment.\nKnowledge of construction industry.\n\nSkills\nExcellent organizational and communication skills.\nAbility to work independently and collaboratively in a fast-paced environment.\nAttention to detail and analytical thinking skills.\n\nBenefits:\n401(k) \n401(k) matching\nHealth\nDental \nVision insurance\nPaid time off\n360 Fire & Flood is an Equal Opportunity Employer committed to providing a workplace free from discrimination or harassment. 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