{"id":3448607,"url":"https://alion.io/job/aab-facilities-co-ordinator","title":"Facilities Co-ordinator","company":{"id":2084864,"name":"AAB","domain":"aab.uk","url":"https://alion.io/company/aab-uk","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":{"grade":"A","score":100,"open_postings":8,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":12,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Glasgow, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":83000,"period":"year","method":"role_country_seniority_unknown","sample_n":588},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Agile","optional":true}],"status":"live","first_seen_at":"2026-10-28T09:53:03Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-01T11:10:43Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"DISCOVER YOUR POTENTIAL. BUILD YOUR CAREER. JOIN US AT AAB.\n\nAAB is a leading professional services firm operating across the UK, Ireland, and the USA. We specialise in the mid-market, supporting individuals, family businesses, and organisations with a full suite of services including audit, tax, corporate finance, payroll, people consultancy, and wealth management. With 1,000+ team members, we deliver expert support to clients all over the world.\nEVERYONE HAS THE AABILITY TO SUCCEED- WE’LL HELP YOU GET THERE.\n\nOur people are at the heart of everything we do. We succeed together as one team, building strong client relationships through passion, empathy, and straightforward advice. That’s what makes AAB different. We invest in brilliant talent across every area of the business, offering tailored training, professional qualifications, and continuous support to help you grow.\nYour growth matters to us. We’ll give you the tools, encouragement, and opportunities to lead, learn, and make an impact. Guided by our six core values, we foster a culture where collaboration, trust, and enthusiasm thrive.\nAABSOLUTELY DEDICATED TO HELPING YOU ACHIEVE YOUR GOALS\n At AAB, your career is what you make it. We are here to help you turn ambition into action, whether that’s becoming a technical expert, a future leader, or someone who simply makes a difference every day. If you're ready to be part of a team that’s united by purpose and driven by values, we’d love to hear from you.\n ESG COMMITMENT\n\nWe take our responsibility seriously. From reducing our environmental impact, to supporting education through training and talent programmes, to giving back to our local communities with our charitable initiative ABBIE- ESG is part of who we are.\nROLE PURPOSE\nKey duties & responsibilities:\nFacilities Operations:\nAct as the first point of contact for facilities-related queries from colleagues across all office locations\nCoordinate day-to-day building operations, including cleaning, maintenance, waste, security, utilities, and office services\nLog, track, and manage reactive maintenance requests through to completion\nLiaise with external contractors and service providers to ensure works are completed on time, to specification, and within agreed service levels\nMonitor facilities standards and escalate issues where required\nSupport local office and OSS function with ad hoc time sensitive administrative tasks ensuring key deadlines are met\nEvent co ordination, client and internal event planning and execution in conjunction with marketing and event team \nReception & Front-of-House Duties (cover):\nAct as first point of contact for visitors, clients, and contractors, ensuring a professional and friendly welcome\nManage reception desk and switchboard, answering and directing calls appropriately\nCoordinate visitor sign-in, badges, and compliance with security procedures\nManage meeting room bookings, room setups, and refreshments\nHandle incoming and outgoing post, deliveries, and couriers\nMaintain reception and meeting areas to a high presentation standard\nHealth, Safety & Compliance:\nSupport the delivery of Health & Safety requirements across the estate\nAssist with conducting and maintaining risk assessments, inspections, and associated action plans\nCoordinate statutory checks (e.g. fire alarms, emergency lighting, water hygiene) and maintain compliance records\nSupport incident reporting and investigation processes\nContractor & Supplier Management:\nRaise purchase orders and process invoices in line with internal procedures\nMaintain accurate records of contractors, service agreements, and renewal dates\nSupport procurement of facilities-related goods and services\nEnsure contractors adhere to site rules, H&S requirements, and agreed scopes of work\nEstates & Data Management:\nMaintain accurate facilities and estates data, including floor plans, asset registers, and office information\nSupport the upkeep of central document repositories (e.g. SharePoint / Teams)\nAssist with reporting on facilities spend, issues, and performance\nProjects & Office Changes:\nProvide coordination support for office moves, refurbishments, branding works, and minor projects\nAssist with onboarding new locations or teams following acquisitions\nSupport workspace changes, desk moves, and colleague requests\nStakeholder Engagement:\nWork closely with IT, HR, Finance, and external advisors to support joined-up delivery\nDeliver a positive, responsive service to colleagues, with a strong focus on communication and follow-through\nExperience & qualifications\nEssential:\nPrevious experience in a facilities, estates, property, or operations coordination role\nStrong organisational skills with the ability to manage multiple priorities\nGood communication skills and a proactive, customer-focused approach\nExperience working with suppliers and contractors\nConfident user of Microsoft Office (Outlook, Excel, Word, Teams)\nDesirable:\nKnowledge of Health & Safety and facilities compliance requirements\nExperience working across multiple office locations\nFamiliarity with CAFM systems, SharePoint, or document management platforms\nExperience in professional services or office-based environments\nPersonal Attributes:\nPractical and solutions-focused\nHighly organised with strong attention to detail\nConfident dealing with a wide range of stakeholders\nAble to work independently while supporting wider team objectives\nCalm under pressure and adaptable to change\nWHAT AAB OFFER\nWe want you to feel supported inside and outside of work. That’s why we offer a benefits package designed for your wellbeing, lifestyle, and career.\nTime Off & Family Support\nAnnual leave (plus public holidays), with the option to buy or carry over leave\nEnhanced parental leave (maternity, paternity, adoption) \nPaid volunteering day to support causes that matter to you\nHealth & Wellbeing\nPrivate Medical Insurance (PMI) for you and the option to cover family members\nEmployee Assistance Programme (EAP) for 24/7 mental health and wellbeing support\nDeath in Service benefit \nFinancial Security\nCompetitive pension scheme \nLife assurance policies to support you and your family\nFlexible & Agile Working\nHybrid working model \nAgile working culture that supports flexible hours and smarter working\nModern office spaces designed for collaboration, focus, and wellbeing\n\n Disclaimer\nUnsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. 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