{"id":4027060,"url":"https://alion.io/job/aaipdocs-administrative-assistant-2","title":"Administrative Assistant","company":{"id":1857029,"name":"aaipdocs","domain":"aaip.org","url":"https://alion.io/company/aaip","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Rapid City, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-10T17:20:46Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T20:16:23Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Summary:\nThe Administrative Specialist position exists to support the organization’s mission, vision, values, and strategic\npriorities by providing higher-level administrative and customer service support that contributes to effective\nday-to-day operations. This role serves as a skilled front desk professional and provides reliable backup\ncoverage and cross-training support, ensuring continuity of operations. The position combines reception duties\nwith increased responsibility, independent judgment, and operational support to maintain efficient,\nprofessional, and culturally respectful office operations.\nEssential Functions:\nThe following functions are fundamental to the position and are required of all incumbents, with orwithout reasonable accommodation. These functions define the role and are not an exhaustive list of all\nduties.\n\nGreets visitors and determines access to appropriate parties; builds and maintains customer satisfaction;\ndocuments complaints and develops an appropriate course of action; and, reports problems to appropriate\nindividual.\n\nScreens the supervisor’s telephone and personal calls; determines which matters can be handled\nindependently; refers some to another office or person to handle; responds to inquiries without advice or\ndirection; maintains appointment calendar.\n\nPrepares meeting agendas, notifications, and assembles packets of materials; records and prepares meeting\nminutes; processes post meeting documents.\n\nProvides liaison with supervisor’s contacts within and outside the organization; obtains and disseminates\ninformation; conveys supervisor’s directions to subordinates and department staff. Obtains, compiles, and\npresents in suitable forma variety of materials related to the supervisor’s work; completes special\nassignments as assigned.\n\nCreates, composes, edits, produces and/or distributes varied correspondence, reports, meeting minutes,\nnotices and other materials, drafts or general instructions; obtains, organizes, and plans\nsuitable presentation of content; reviews work for format consistency, grammatical construction, and\ntypographical accuracy; presents finished materials for review, or distributes.\n\nOrganizes budget preparation efforts; ensures all phases of the budget process are completed,\nsubmitted timely, and in the correct format; assists with maintaining internal budget tracking data to include\nbudgeted amounts, costs to date, and other specific information as needed.\n\nPrepares disbursement requests to process invoices for payment; tracks and prepares expense reimbursement\nrequests for payment; prepares purchasing requests.\n\nOpens, sorts, and distributes correspondence, including email, faxes, and postal mail; reads and analyzes to\ndetermine significance; routes to appropriate personnel in a timely and efficient manner; prepares replies\nindependently when necessary.\n\nMay track and verify time records, gets information to the Finance Department in a timely fashion. Provide\npayroll processing. Answer questions regarding payroll.\n\nEstablishes and maintains files, records, and other information sources related to work; keeps suspense file\non recurring and other scheduled requirements for replies and reports.\n\nInputs data into computer database systems; retrieves, verifies, and corrects information from the computer\nsystem.\n\nObtains, compiles, and presents in suitable form a variety of materials; completes special assignments, as\nassigned; develop and utilize historical information; provide retrieval of information.\n\nAssists with the on-boarding of departmental employees; may check references of a potential employee; will\ndetermine and complete necessary pre-hire activities to include ensuring the employee has the equipment\nthey need prior to their first day of work\n\nControls, monitors, and maintains departmental supplies, inclusive of preparation of related\npurchase requisitions and disbursement forms for all equipment and supplies as well as receipt of the\nmaterial.\n\nGathers or searches for information from various documents; records information; makes adjustments or\ncorrections; compares or verifies information; compiles data from source documents; computes numerical\ndata.\n\nMakes arrangements and coordinates travel schedules and reservations for meetings, training, and travel\naway from main work site location for department personnel.\n\nPerforms related work as required.\n\nPerforms the core responsibilities of the position accurately, timely, and in accordance with established standards.\n\nMaintains regular and reliable attendance consistent with the position’s schedule and operational needs.\n\nCommunicates effectively with internal and external stakeholders as required by the role.\n\nAdheres to all applicable policies, procedures, and regulatory requirements.\n\nUtilizes required systems, tools, and technology necessary to perform the job.\n\nRequirements\nParticipates in Core Connections training and applies GPTLHB Core Connections concepts and practices in their work. \nExemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors and guests.\nFoster a work environment of wellness, courtesy, friendliness, helpfulness and respect.\nRelate well and work collaboratively with coworkers and all levels of staff in a professional manner.\nFamiliarity and/or experience working with American Indian populations and respect for and knowledge of traditional, cultural and spiritual practices of diverse American Indian communities, as well as an ability to work with other culturally and ethnically diverse populations. \nConsistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities. \nMaintain and ensure organizational privacy and confidentiality.\nMust be able to handle crisis and tolerate stress professionally.\nMust be self-directed and take proactive initiative to assist others.\nPossess the ability to resolve issues with other departments and coworkers without direct supervision. \nAble to exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment.\nAbility to maintain a flexible work schedule, including evenings, weekends and overnight or extended travel as necessary.\nAbility to effectively present information in one-on-one and small group situations to community members, consumers and other employees of the organization.\nProficiency with computer programs (Word, Excel, PowerPoint) and other Internet technologies.\nValid driver’s license must be kept current, and certificates, credentials or licenses must be kept current and consistent with regulations required by applicable federal, state and/or grant regulations.\nAbility to promote an alcohol-, tobacco- and drug-free lifestyle.\nEmbrace modes of appearance and attire that reflect a professional presence.\nAdhere to GPTLHB policies and procedures. \nEducation/Experience/Certificates/Credentials\nHigh School diploma or GED and one (1) year of experience.\nPossession of or ability to obtain Notary Public Commission from the State of South Dakota within six months if required for assigned area.\nPossession of or ability to readily obtain a valid driver’s license issued by the State of South Dakota with a clean driving record.\nMust successfully pass a criminal and background check, and a pre-employment drug screen.\nThe GPTLHB is a tribal organization which follows tribal preference laws. It is our policy to give preference to qualified Indian/Tribal candidates over qualified non-native candidates in hiring decisions, if all other qualifications are equal.\nEmployment is contingent upon the outcome of all required criminal background checks.\nCompliance with our Employee Health Procedure is a condition of employment. You are required to agree that you will comply with all job-related employee health screening and immunizations prior to your first day of employment. Jobs require that you have documentation that you have completed the following immunizations prior to your first day of employment: MMR (Measles, Mumps and Rubella, Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (Tetanus - Diphtheria - Pertussis), and COVID-19 vaccination is required.","description_format":"text","description_chars":8337,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Standards & Industry Bodies"],"lifecycle":[{"event":"open","at":"2026-11-10T17:20:46Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":27,"reasons":["conf:6","win:early","comp:junior"],"computed_at":"2026-11-11T05:49:22Z"},"pay":{"stated_usd_annual":50000,"is_top_pay":false},"html_url":"https://alion.io/job/aaipdocs-administrative-assistant-2","json_url":"https://alion.io/job/aaipdocs-administrative-assistant-2.json","meta":{"generated_at":"2026-11-11T20:42:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":40426,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1857029},"rest":"https://alion.io/mcp/rest/get_company?id=1857029"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faaipdocs-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faaipdocs-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faaipdocs-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aaipdocs-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faaipdocs-administrative-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4027060}},{"tool":"search_jobs","arguments":{"company":"aaip.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4027060},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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