{"id":3593205,"url":"https://alion.io/job/aama-recruiting-coordinator","title":"Recruiting Coordinator","company":{"id":1814551,"name":"AAMA","domain":"aa-ma.org","url":"https://alion.io/company/aa-ma","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-11-02T06:13:15Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philadelphia, United States","Baltimore, United States","Washington, United States","Sioux Falls, United States","Salt Lake City, United States","Phoenix, United States","San Francisco, United States","New York, United States","Anchorage, United States","Minneapolis, United States","Los Angeles, United States","Seattle, United States","Las Vegas, United States","Denver, United States","Boulder, United States","Wilmington, United States","Portland, United States","Atlanta, United States","United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":55000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false},{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-01T22:47:09Z","employer_posted_date":"2026-11-01","last_verified_at":"2026-11-02T03:36:39Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Department: Human ResourcesAbout Us:\nBallard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.\nThis position will contribute to the overall success of the HR department by working closely with the Business Professional Recruiting team to support daily administrative recruiting tasks. Responsibilities include scheduling interviews, preparing job-specific recruitment booklets, creating and sending candidate assessments, generating and distributing interview feedback forms, coordinating new-hire orientations, and scheduling new-hire check-in calls and meetings. This position is fully remote.\nWhy Join Us?\nInnovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.\n\nProfessional Development: Take advantage of continuous learning opportunities and avenues for career growth.\n\nInclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.\n\nImpactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.\n\nYour Role:\nAs a Recruiting Coordinator within our Recruiting team, you will:\nRecruiting Operations\nUtilize Workday Recruiting and other firm applications to support recruiting functions for business professionals.\n\nComplete tasks assigned in Workday based on direction from Hiring Managers and Recruiters, including:\nScheduling telephone, video, and in-person interviews and intake meetings across multiple time zones while balancing calendars for Hiring Managers, Recruiters, and interviewers.\n\nCreating and sending computerized assessments through assessment software, communicating results to the Recruiter and Hiring Manager, and uploading results to the candidate’s Workday profile.\n\nManaging the employee referral process, including sending communications to candidates and referring employees and uploading all correspondence to Workday.\n\nSystems & Tracking\nUpdate and maintain various systems and spreadsheets, including:\nManaging the Buddy Survey Log and distributing 30-day and 60-day Microsoft Forms surveys to designated buddies.\n\nMaintaining the scheduling log in SharePoint, which includes updating the recruitment process checklist, new-hire orientation meetings, Ballard Buddy volunteers, Buddy surveys, promotions and internal moves, check-ins, and exit interviews.\n\nPre-Employment Coordination\nInitiate and monitor background checks, reference checks, and conflicts surveys.\n\nPartner with the conflicts team and background check vendor to ensure timely completion.\n\nNew Hire Support\nCoordinate with supervisors and new employees to schedule new-hire check-in calls and meetings.\n\nCommunication & Candidate Support\nCommunicate daily with the recruiting team and Hiring Managers.\n\nRespond to candidate inquiries via Workday, telephone, and email.\n\nWhat We’re Looking For:\nGrowth Mindset: Self-motivated with a passion for continuous learning and problem-solving.\n\nCommunication: Strong verbal and written communication abilities.\n\nDetail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.\n\nRequired Education, Experience, and Skills:\n2+ years of experience in recruiting or related discipline. Equivalent combination of education and experience. Previous experience working in a law firm or legal environment is preferred.\n\nWorking knowledge of applicant tracking and onboarding systems as well as firm-wide applications (e.g., Workday Recruiting, iManage/FileSite, NetDocs). Experience with SharePoint for team collaboration is a plus.\n\nProficient in Microsoft Office, specifically Outlook, Excel, and Word.\n\nRegular and predictable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.\n\nThe targeted salary range for this position is from $55,000- $65,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.\nBallard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.\nReady to Grow with Us?\nIf you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.\nAt Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.\nBallard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.\nThe firm is not accepting resumes from search firms for this position.","description_format":"text","description_chars":5616,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Continuous learning","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Sales & Marketing","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-11-01T22:47:09Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":42,"reasons":["conf:2","win:early","comp:junior"],"computed_at":"2026-11-02T06:13:15Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":false},"html_url":"https://alion.io/job/aama-recruiting-coordinator","json_url":"https://alion.io/job/aama-recruiting-coordinator.json","meta":{"generated_at":"2026-11-02T12:13:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16741,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1814551},"rest":"https://alion.io/mcp/rest/get_company?id=1814551"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faama-recruiting-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faama-recruiting-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faama-recruiting-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aama-recruiting-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faama-recruiting-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3593205}},{"tool":"search_jobs","arguments":{"company":"aa-ma.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3593205},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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