{"id":1926256,"url":"https://alion.io/job/aardvark-studios-apar-specialist","title":"AP/AR Specialist","company":{"id":8778,"name":"Aardvark Studios","domain":"aardvarkstudios.com","url":"https://alion.io/company/aardvark-studios","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Conshohocken, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":69000,"max_usd":176000,"period":"year","method":"role_country_seniority_unknown","sample_n":10994},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-05T20:03:15Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-15T03:00:35Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Are you ready to join an innovative team that pushes the boundaries of creativity and delivers top-notch results? At Aardvark Studios, we thrive in a multitude of creative landscapes. Simply calling us a “Creative Fabrication Company” or an “Experiential Marketing Company” doesn't capture the full scope of what we do. We are a dynamic design, build and technology studio serving the experiential marketing and location based entertainment industries constantly evolving with each and every unique project.\nWe are looking for an AP/AR Specialist to join our Accounting team and take ownership of the day-to-day accounts payable and accounts receivable functions that keep our business moving. This role is ideal for someone who is highly organized, detail-oriented, and comfortable asking questions when something doesn’t look right.\nAt Aardvark Studios, accuracy and accountability matter. You’ll be responsible for ensuring invoices, payments, vendor information, and financial data are accurate, timely, and properly documented. We’re looking for someone who doesn’t simply process what lands in front of them, but takes the time to understand it, question discrepancies, follow through, and hold a high standard for the information entering our accounting systems.\nIf you take pride in getting the details right, enjoy creating consistency and order, and aren’t afraid to respectfully push back when something needs another look, you’ll fit right in.\nWhat You’ll Do\nIn this role, you’ll own the day-to-day Accounts Payable and Accounts Receivable processes while supporting the overall accuracy and organization of our Accounting function.\nAccounts Receivable\nCreate and maintain customer accounts within our accounting systems\nReview incoming budget information for accuracy and completeness\nCreate and distribute customer invoices, including deposits, installments, and pass-throughs\nMonitor outstanding receivables and proactively follow up with customers regarding past-due payments\nPrepare and distribute a weekly AR Aging Report with clear, actionable notes\nResearch and resolve discrepancies related to customer accounts and payments\nAccounts Payable\nReview incoming invoices closely for accuracy, appropriate approvals, supporting documentation, payment terms, sales tax, and other relevant details\nAsk questions and follow up when invoices or supporting information don’t meet expectations\nProperly code invoices to the appropriate item codes or GL accounts\nReview fuel, toll, and other recurring expenses for accuracy and potential discrepancies\nEnsure company credit card reports are approved on time and properly synced into our accounting system\nMaintain accurate and up-to-date vendor records\nPrepare and distribute a detailed AP Aging Report with notes\nResearch and resolve AP discrepancies\nBanking & Reconciliations\nEnter bank activity into the accounting system daily and investigate unknown or unexpected transactions\nComplete monthly bank reconciliations for all company accounts\nResearch and resolve outstanding deposits or withdrawals\nComplete monthly credit card reconciliations accurately and on time\nTimesheet & General Accounting Support\nReview employee timesheet entries for missed punches, potential overtime, or other discrepancies and coordinate with managers on necessary corrections\nMaintain accurate records of company fuel cards and EZ Passes and ensure expenses are allocated appropriately\nSupport the Director of Accounting with projects and other accounting-related needs as they arise\nWhat We’re Looking For\nWe’re looking for someone who brings both strong accounting fundamentals and a high level of personal ownership to the role. You should be comfortable working independently, managing recurring deadlines, and digging into the details when something doesn’t add up.\nThe right person for this role will:\nHave hands-on experience with Accounts Payable and Accounts Receivable processes\nUnderstand fundamental accounting concepts and proper GL coding\nBe comfortable performing bank and credit card reconciliations\nHave strong attention to detail and a high standard for accuracy\nBe naturally curious and willing to investigate discrepancies rather than simply process transactions\nBe comfortable asking questions and respectfully pushing back when information is incomplete or inaccurate\nCommunicate professionally and confidently with employees, managers, customers, and vendors\nBe highly organized and able to manage multiple deadlines and recurring responsibilities\nTake ownership of follow-through and proactively address issues before they become bigger problems\nBe comfortable working in a fast-moving, project-based environment where priorities may shift\nBe comfortable working onsite as part of a collaborative team\nHow we’ll measure success:\nAccuracy of all estimates and invoices created in in accounting system\nAccuracy of all payables entered into system for the Director of Accounting’s review\nThe number and dollar of receivables that are past due\nThe dollar amount saved from reviewing and questioning submitted AP invoices\nTimeliness of completing monthly bank and credit card reconciliations\nConsistency in sending AR Aging and AP Aging reports with notes\nWhat we offer:\nPaid time off \nMedical/dental/vision benefits \nShort & long-term disability options\nRetirement matching after 1 year\nOn-site private-use gym\nDog-friendly workspace","description_format":"text","description_chars":5396,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Game Development"],"lifecycle":[{"event":"open","at":"2026-10-05T20:03:15Z"}],"visa":[],"liveness":{"score":72,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.759,"p_room":0.945,"age_days":9,"expected_fill_days":21,"reasons":["conf:2","win:mid"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/aardvark-studios-apar-specialist","json_url":"https://alion.io/job/aardvark-studios-apar-specialist.json","meta":{"generated_at":"2026-10-15T06:55:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10400,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8778},"rest":"https://alion.io/mcp/rest/get_company?id=8778"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faardvark-studios-apar-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faardvark-studios-apar-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faardvark-studios-apar-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aardvark-studios-apar-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faardvark-studios-apar-specialist"}]}