{"id":2969054,"url":"https://alion.io/job/abbae-administrative-assistant","title":"Administrative Assistant","company":{"id":4417306,"name":"Allana Buick & Bers","domain":"abbae.com","url":"https://alion.io/company/abbae","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"D","score":44,"open_postings":14,"ghost_share":0.929,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palo Alto, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":93000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-20T21:39:21Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-07T12:21:55Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":17},"description":"Allana Buick & Bers is looking for an Administrative Assistant who will provide administrative support for our management staff and support our Forensic team in Palo Alto, CA to coordinate information and document flow and filing. A successful candidate should be able to act proactively and without guidance while understanding the company's needs and adhering to its policies.\nRequirements\n2-years applicable work experience in similar role. \nExperience supporting upper management staff is highly encouraged\nMicrosoft office proficiency is required, including but not limited to Word, Excel, and PowerPoint.\nProficient in managing comprehensive timesheets and scheduling for office and travel.\nSelf-motivated and organized.\nSolid organizational skills, including multitasking and time-management.\nResponsibilities\nThis person will be asked to assist with presentations, edit and format technical reports, organize files, track tasks on spreadsheets, etc.\nRead and flag emails and manage overall inbox.\nManage information for internal and external communication including memos, reading and flagging emails, managing inboxes, and presentations. \nHelp staff to arrange their daily schedule, setting up meetings, travel booking and airline accounts, speaking engagements, seminars, conference attendance, and certification maintenance.\nWork with management on timesheet submissions and reviewing phone logs.\nComplete expense reports.\nAssist with budgets and proposals.\nRun miscellaneous errands.\nAllana Buick & Bers, Inc. (ABB) is a leading Architectural Engineering firm with over 39 years of experience specializing in making buildings perform better. Our core \"trade level\" expertise and strengths are in all exterior facade trades, curtain wall and glazing, roofing and waterproofing, HVAC and plumbing, energy efficiency, structural engineering, and construction management. We perform investigation, testing, engineering design, and prepare construction documents for both remedial and new construction projects, for both new construction and existing buildings, our services result in making buildings perform better by making them longer lasting with lower operating costs, and by reducing risk during construction.\nTremendous opportunities for growth, learning, and advancement exist for the right candidate. Allana Buick & Bers is committed to providing our employees with a benefit program that is both very comprehensive and competitive. We are an equal opportunity employer and encourage diversity.","description_format":"text","description_chars":2511,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-21T01:24:05Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":47,"band":"ok","label":"Likely open","p_open":1,"p_active":0.521,"p_room":0.9,"age_days":17,"expected_fill_days":30,"reasons":["conf:2","stale_co","win:mid"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/abbae-administrative-assistant","json_url":"https://alion.io/job/abbae-administrative-assistant.json","meta":{"generated_at":"2026-11-07T14:28:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18639,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4417306},"rest":"https://alion.io/mcp/rest/get_company?id=4417306"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fabbae-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fabbae-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fabbae-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/abbae-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fabbae-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2969054}},{"tool":"search_jobs","arguments":{"company":"abbae.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2969054},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}