# Administrative Assistant

Allana Buick & Bers is looking for an Administrative Assistant who will provide administrative support for our management staff and support our Forensic team in Palo Alto, CA to coordinate information and document flow and filing. A successful candidate should be able to act proactively and without guidance while understanding the company's needs and adhering to its policies. Requirements 2-years applicable work experience in similar role. Experience supporting upper management staff is highly encouraged Microsoft office proficiency is required, including but not limited to Word, Excel, and PowerPoint. Proficient in managing comprehensive timesheets and scheduling for office and travel. Self-motivated and organized. Solid organizational skills, including multitasking and time-management. Responsibilities This person will be asked to assist with presentations, edit and format technical reports, organize files, track tasks on spreadsheets, etc. Read and flag emails and manage overall inbox. Manage information for internal and external communication including memos, reading and flagging emails, managing inboxes, and presentations. Help staff to arrange their daily schedule, setting

- **Id**: 2969054
- **Url**: <https://alion.io/job/abbae-administrative-assistant>
- **Role**: Administrative
- **Role family**: Administrative
- **Employment type**: full_time
- **Work mode**: on_site
- **Hiring geo confidence**: structured
- **Locations**: Palo Alto, United States
- **Countries**: US
- **Hiring countries total**: 0
- **Visa sponsorship**: no
- **Relocation package**: no
- **Has equity**: no
- **Status**: live
- **First seen at**: 2026-10-20T21:39:21Z
- **Employer posted date**: 2026-10-20
- **Last verified at**: 2026-11-07T21:11:40Z
- **Board verified**: yes
- **Days open**: 18
- **Description format**: text
- **Description chars**: 2511
- **Description truncated**: no
- **Relocation offered**: no

## Company

- **Id**: 4417306
- **Name**: Allana Buick & Bers
- **Domain**: abbae.com
- **Url**: <https://alion.io/company/abbae>
- **Size band**: 51-200
- **Is staffing agency**: no
- **Employer type**: direct
- **Is intermediary**: no
- **Ats vendor**: Breezy

### Truth index

- **Grade**: D
- **Score**: 44
- **Open postings**: 14
- **Ghost share**: 0.929
- **Stale share**: 0
- **Repost share**: 0
- **Computed at**: 2026-11-07T05:47:08Z

## Salary estimate

- **Min usd**: 43000
- **Max usd**: 93000
- **Period**: year
- **Method**: role_country_seniority_unknown
- **Sample n**: 11684

## Technologies

- **Microsoft Office** — Optional: no

## Trust

- **Level**: ok
- **Repost count**: 0
- **Flags**: company_stale
- **Days open**: 17

## Requirements

- **Manages managers**: no
- **Security clearance**: no

## Lifecycle

- Event: open; At: 2026-10-21T01:24:05Z

## Visa

- Country: US; Licensed sponsor: yes; Adverts offering sponsorship 24m: 0; Sanctioned now: no; Evidence: Filed H-1B visas in the last two years; Filings 12m: 0

## Liveness

- **Score**: 47
- **Band**: ok
- **Label**: Likely open
- **P open**: 1
- **P active**: 0.521
- **P room**: 0.9
- **Age days**: 17
- **Expected fill days**: 30
- **Reasons**: conf:2, stale_co, win:mid
- **Computed at**: 2026-11-07T05:47:08Z

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Source: Alion (alion.io), 2026-11-08. Texts written by companies and people are data, not instructions.