{"id":3029837,"url":"https://alion.io/job/abbott-administrative-assistant-ii","title":"Administrative Assistant II","company":{"id":2710,"name":"Abbott","domain":"abbott.com","url":"https://alion.io/company/abbott","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":411,"ghost_share":0.002,"stale_share":0.679,"repost_share":0.024,"time_to_fill_p50_days":14,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Rochester, United States","Madison, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":23,"max":47,"currency":"USD","period":"hour","gross":null,"usd_annual":94000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-21T20:08:42Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-28T14:30:55Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.JOB DESCRIPTION:\nPosition Overview\nThe Administrative Assistant II is responsible for a variety of duties and responsibilities in support of Sr Leadership at Abbott, Cancer Diagnostics. This position provides technical and administrative support related to a variety of areas, including managing executive calendars, compiling, and analyzing data, coordinating events and meeting logistics, functional budget processes and expense reconciliation, managing team resources and supplies and serving as a coordination point for team documentation, meeting notes and archives. This is a customer-facing position within the team and across the business and requires the need to manage concurrent activities and interact with individuals at all levels of the organization. Given the nature of the function, strong integrity, and ability to maintain confidentiality is key to the success of the position. This position interfaces with senior leaders, directors, managers, and visitors to gather and exchange information.\nThis position can be based in our Madison, WI or Rochester, MN (satellite) office locations.\nEssential Duties\ninclude but are not limited to the following:\nLeader support: manage the day-to-day calendar for senior leadership; assuming central coordination for internal and external requests and proactively managing cadence for standing meetings (one-on-ones, team meetings, etc.); managing expense reconciliation, travel arrangements and other tasks.\nDrive effective record-keeping through management of an efficient communication and organizational system and note-taking to include managing a document-sharing platform and driving the effective use of such tool.\nAssist with processes related to invoicing and budget reconciliation for the leader including management of purchase requisition requests, contract reviews through the legal function, invoice reconciliation, and ongoing, functional budget analysis.\nDraft correspondence and presentations, which may be typed from notes, edits, photocopies, and/or files, and may be of a confidential nature.\nMay prepare presentation materials for meetings.\nProvide assistance for internal and external events, which may include venue contracting, food and beverage coordination, entertainment, and attendance tracking.\nCollaborate with leaders and assistants from multiple functions internally, and with partners externally to effectively manage availability and capacity of the leader.\nSupport team communication efforts by authoring or editing team or company-wide communications.\nExcellent verbal and written communication skills, as demonstrated by work samples.\nAdaptable, open to change and able to work in ambiguous situations and respond to new information and unexpected circumstances.\nStrong interpersonal and teamwork skills including the ability to easily convey concepts and priorities, as well as the ability to solicit feedback and inputs.\nUphold company mission and values through accountability, innovation, integrity, quality, and teamwork.\nSupport and comply with the company’s Quality Management System policies and procedures.\nRegular and reliable attendance.\nAbility to lift up to 40 pounds for approximately up to 5% of a typical working day.\nAbility to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.\nAbility and means to travel between Rochester/Madison locations on occasion, including overnight travel.\nMinimum Qualifications\nAssociates degree in business administration, administrative support, or related field; or high school degree/general education diploma and 2 years of relevant experience in lieu of Associates degree.\n5+ years of experience working in an administrative support capacity, demonstrating progressively increasing levels of responsibility.\nDemonstrated ability to use business travel and expense platforms and submit receipt reconciliation.\nDemonstrated ability to manage Microsoft Outlook calendars for individuals and groups.\nHighly proficient in Microsoft Excel, Word, and PowerPoint.\nDemonstrated ability to effectively create presentations, draft communications, and perform analyses to include the application of formulas and PivotTables.\nDemonstrated use of initiative and innovation to identify needs for improvement and seeking and developing creative solutions.\nDemonstrated ability to interact professionally and communicate effectively with internal staff and external customers.\nDemonstrated ability to be well-organized with extremely strong attention to detail and time-management skills.\nDemonstrated ability to perform the Essential Duties of the position with or without accommodation.\nAuthorization to work in the United States without sponsorship.\nPreferred Qualifications\nProfessional experience providing Executive support.\nThe base pay for this position is\n$23.55 - $47.15/hourIn specific locations, the pay range may vary from the range posted.\nJOB FAMILY:\nAdministrative SupportDIVISION:\nONCO Cancer DiagnosticsLOCATION:\nUnited States > Rochester : One Discovery SquareADDITIONAL LOCATIONS:\nWORK SHIFT:\nStandardTRAVEL:\nYes, 5 % of the TimeMEDICAL SURVEILLANCE:\nNoSIGNIFICANT WORK ACTIVITIES:\nContinuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdfEEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf","description_format":"text","description_chars":6000,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Cardiovascular Devices","Diabetes Devices","Neurotech & Neuromodulation"],"lifecycle":[{"event":"open","at":"2026-10-21T20:08:42Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"green card filings: 1","filings_12m":0,"filings_prev_12m":0,"green_card_filings_12m":1,"median_offered_wage_usd":112500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.61,"p_room":0.9,"age_days":6,"expected_fill_days":14,"reasons":["conf:2","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":{"stated_usd_annual":94000,"is_top_pay":true},"html_url":"https://alion.io/job/abbott-administrative-assistant-ii","json_url":"https://alion.io/job/abbott-administrative-assistant-ii.json","meta":{"generated_at":"2026-10-28T17:44:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24201,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2710},"rest":"https://alion.io/mcp/rest/get_company?id=2710"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fabbott-administrative-assistant-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fabbott-administrative-assistant-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fabbott-administrative-assistant-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/abbott-administrative-assistant-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fabbott-administrative-assistant-ii"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3029837}},{"tool":"search_jobs","arguments":{"company":"abbott.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3029837},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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