Business Support Specialist
JOB DESCRIPTION:
About Abbott
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional's and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.
Abbott in Ireland
Abbott has been operating in Ireland since 1946 and serves the Irish market with a diverse range of healthcare products including diagnostics, diabetes care, medical devices and nutritional products. In Ireland, Abbott currently employs about 6,000 people across ten sites located in Dublin, Donegal, Clonmel, Cootehill, Galway, Kilkenny, Longford and Sligo.
Abbott Diabetes Care Kilkenny
Abbott Diabetes Care has opened a new site, in Kilkenny, that is at the forefront of Diabetes care with the latest technology, to manufacture Freestyle blood glucose test strips and Freestyle Sensors for use in diabetes management. Among Abbott Diabetes Care leading brands are the Freestyle Precision, Freestyle Lite and Freestyle Libre systems.
Purpose of the role
Responsible for providing administrative and secretarial services to the organisation. Includes producing documents, collecting, recording, sorting and filing information, handling mail, preparing routine reports, making travel arrangements, arranging appointments, responding to enquiries, and operating office equipment. Individual contributor that works under limited supervision. Applies subject matter knowledge. Requires capacity to understand specific needs or requirements to apply skills/knowledge.
Responsibilities
Induction Programme & New Hire Support
Integration Induction Programme every Wednesday - Friday for all incoming: Line Operators, Lead Operators, Manufacturing Technicians, Quality Technicians, & Lab Technicians
Primary point of contact - New Hire Welcome email, Lockers, PPE, Site Tour, Software and System set up, ISO Trainsupport
Support Induction Training
Procurement, Administration & Business Support
Raising purchase orders requests and shopping carts
Liaise with external suppliers for quotations
Ordering and maintaining stationery inventory
Timekeeping Administration
Bi-weekly Payroll - timekeeper
Running timekeeping reports and submission to Finance department
Committees & Representation
6S representative
Restaurant Steering Committee (monthly)
Promise Team (monthly, including follow-ups)
Croí an Óir (weekly, including induction rota coverage)
Women Leaders of Abbott (careers fairs, material development, Ops participation)
Audit Support
Ad Hoc Duties
Tier 4: weekly reminder emails and populating slides
Supporting site activities such as ISO 14644-5:2025 gap-assessment
Supporting QARA Ops Week activities
YVC
Supporting site visits
Qualifications and Experience
A Level 7 or Level 8 qualification in a related discipline, or an equivalent combination of education, training, and relevant work experience.
1-2 years' experience in an administrative, business support, office coordination, or customer-facing role.
Proficient in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
Experience coordinating multiple tasks, maintaining accurate records, and working to deadlines in a fast-paced environment.
Strong organisational skills with excellent attention to detail and the ability to prioritise competing demands.
Effective interpersonal and communication skills, with the ability to build positive working relationships across teams and support new employees.
Demonstrated ability to work independently while also contributing as part of a collaborative team.
What we Offer
Attractive compensation package that includes competitive pay, as well as benefits such as
Family health insurance,
Excellent pension scheme
Life assurance
Career Development
Fantastic new facility
Growing business plus access to many more benefits.
Important Information
Please note that any offer of employment is conditional upon the successful completion of a pre-employment medical examination, including drug and alcohol screening, conducted by a Company-designated medical practitioner.
Connect with us at www.abbott.com or https://www.ie.abbott/, on LinkedIn at www.linkedin.com/company/abbott-/, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews.
Abbott is an equal opportunities employer.
The base pay for this position is
N/AIn specific locations, the pay range may vary from the range posted.