Office Management Administrative Assistant - Minneapolis, MN
JOB DESCRIPTION:
Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands - including Similac®, PediaSure®, Pedialyte®, Ensure® and Glucerna®- to help get the nutrients they need to live their healthiest life.
About Abbott
Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
Career development with an international company where you can grow the career you dream of.
Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
An excellent retirement savings plan with high employer contribution
Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity
Our Abbott Nutrition Retail Sales Office located inMinneapolis, MN currently has an opportunity for an Administrative Assistant. This full-time position sits onsite in our downtown Minneapolis office on Nicollet Mall.
What You’ll Work On
SUMMARY:
The Administrative Assistant serves as the primary coordinator for day-to-day office operations, ensuring a well-organized, efficient, and welcoming workplace environment. This role focuses heavily on office management responsibilities, including office supply procurement, vendor coordination, staff meeting and lunch planning, office maintenance, and employee support. The position also provides general administrative assistance to office personnel and helps manage office-related communications and logistics.
- Serve as the primary point of contact for office operations and day-to-day workplace needs.
- Manage inventory and ordering of office supplies, kitchen supplies, and other workplace resources to ensure adequate stock levels.
- Coordinate staff lunches, team meetings, office celebrations, and employee engagement events, including ordering food, managing logistics, and vendor communication.
- Partner with building management and vendors regarding office maintenance requests, facility updates, parking coordination, and workplace services.
- Welcome visitors and support overall office hospitality needs.
- Coordinate conference room scheduling, meeting preparations, and audiovisual setup as needed.
- Organize and maintain digital and physical filing systems, ensuring easy access to Teams and SharePoint resources.
- Support new employee office setup and onboarding activities, including workspace preparation and coordination of office resources.
- Process purchase requests and follow corporate purchasing and requisition procedures.
- Maintain departmental files and records in compliance with corporate and government regulations.
- Assist with creating, updating, and distributing business documents, presentations, and communications.
- Support office budget tracking related to supplies, events, and workplace expenses.
- Identify opportunities to improve office processes, increase efficiency, and enhance the employee experience.
- Utilize Microsoft Office Suite and other business applications to support office operations and administrative activities.
- Adhere to Corporate Security and Privacy Rules, Corporate Branding Guidelines, and other company policies and procedures.
- Plan and organize office events, staff meetings, conferences, team off-sites, handling logistics and arrangements.
Accountability/Scope/Budget:
- Directly supports two Director of Sales positions.
Proactively maintains and manages executive calendar.
Manages domestic and international travel plans using executive guidelines.
Manages expense reporting timely and correctly.
- Primary contact for office related needs - including supply management, building communications, office maintenance and parking detail.
- Daily interaction and support of Sales & Category teams that sit in the office as well as remote employees in supported Business Centers.
- Knowledge and understanding of business processes and requirements.
- Consistently handles confidential or business-sensitive information.
- Proactively identifies and resolves scheduling conflicts.
- Primary point of contact for manager’s schedule.
- Identify and implement ways to streamline office procedures and increase efficiency.
Travel: 0%
Required Qualifications
- Previous administrative experience or equivalent.
- Operates independently and works on own initiative.
- Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
- Proficient in all applications.
- High School diploma or equivalent. Associate's degree in Secretarial Science preferred.
* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:www.abbottbenefits.com
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is
$20.35 - $40.65/hourIn specific locations, the pay range may vary from the range posted.