{"id":3963596,"url":"https://alion.io/job/abbott-office-manager","title":"Office Manager","company":{"id":2710,"name":"Abbott","domain":"abbott.com","url":"https://alion.io/company/abbott","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":295,"ghost_share":0.003,"stale_share":0.749,"repost_share":0.017,"time_to_fill_p50_days":29,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cairo, Egypt"],"countries":["EG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-09-29T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-09-29T00:00:00Z","board_verified":false,"closed_at":null,"days_open":41,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":41},"description":"JOB DESCRIPTION:Working at Abbott\nAt Abbott you can do work that matters grow and learn care for yourself and your family be your true self and live a full life. Youll also have access to:\nCareer development with an international company where you can grow the career you dream of.\nA company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.\nA company that is recognized as one of the best big companies to work for as well as the best place to work for diversity working mothers female executives and scientists.\nThe Opportunity\nThis position works out of our Egypt location in the Established Pharmaceuticals division.\nDivisional Information\nEstablished Pharmaceuticals\nWe are committed to bringing the benefits of our trusted medicines to more people in the worlds fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology womens health cardiometabolic pain management/central nervous system and respiratory.\n\nWhat Youll Work On\nOffice & Administrative Management\nOversee daily office operations to maintain an efficient and productive workplace.\nLead and develop the administrative team aligning priorities objectives and performance.\nCoordinate company events meetings training sessions & employee engagement activities.\nMaintain accurate business records organizational data and related documentation.\nEnsure effective record management and compliance with company policies.\nExecutive & Leadership Support\nProvide administrative and operational support to the Africa Head Egypt Country Manager and Leadership Team.\nManage calendars meetings travel arrangements and business logistics.\nCoordinate leadership meetings including agenda minutes and follow-up actions.\nServe as a key liaison between leadership employees and external stakeholders.\nProcurement & Vendor Management\nManage procurement activities to ensure timely delivery of goods and services.\nPartner with Regional Procurement on supplier selection negotiations and vendor performance management.\nBuild and maintain strong relationships with vendors and service providers.\nSupport contract administration renewals and compliance requirements.\nCollaborate with Finance to ensure timely invoice processing and payment resolution.\nDrive cost optimization and operational efficiency initiatives.\nFleet Management\nManage the company vehicle fleet including procurement insurance maintenance.\nEnsure compliance with company vehicle policies and eligibility requirements.\nCoordinate vehicle replacements maintenance schedules and repair activities.\nMaintain strong relationships with suppliers dealerships leasing companies and insurance providers.\nMonitor fleet costs and identify opportunities to improve utilization and reduce expenses.\nEnsure employee safety by maintaining vehicles in good condition and complying with safety standards.\nCompliance & Continuous Improvement\nEnsure adherence to Abbotts policies procedures and compliance requirements.\nMaintain effective controls governance and operational compliance across procurement fleet and administrative processes.\nSupport digital transformation initiatives and drive continuous process improvement projects.\nPrepare operational reports analyze performance metrics and provide actionable recommendations to leadership for informed decision-making.\nRequired Qualifications\n7 years of experience in Office Management Administration Fleet Management and/or Procurement\nProven experience managing vendors contracts and administrative operations.\nExperience supporting senior leadership teams.\nPreferred Qualifications\nExperience in pharmaceutical healthcare FMCG or multinational environments\nStrong communication and interpersonal skills.\nExcellent organizational and multitasking abilities.\nStrategic planning and problem-solving capabilities.\nFinancial and budget management awareness.\nProject coordination and event management skills.\nAdvanced proficiency in Microsoft Office applications.\nExperience with SAP or similar ERP systems is preferred.\nStrong attention to detail and confidentiality.\nAbility to work independently while managing multiple priorities.\nFollow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. 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