{"id":3106988,"url":"https://alion.io/job/abbott-office-support-coordinator","title":"Office Support Coordinator","company":{"id":2710,"name":"Abbott","domain":"abbott.com","url":"https://alion.io/company/abbott","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":378,"ghost_share":0.003,"stale_share":0.643,"repost_share":0.026,"time_to_fill_p50_days":14,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Abbott Park, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":50,"currency":"USD","period":"hour","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-12T00:00:00Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-24T13:17:30Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.JOB DESCRIPTION:\nAbout Abbott\nAbbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.\nOur diagnostic solutions are used in hospitals, laboratories, and clinics around the globe. The crucial information derived from our tests, instruments and informatics systems are often the first step in patient care decision making for hundreds of health conditions from heart attacks to blood disorders to infectious diseases and cancers.\nWorking at Abbott\nAt Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:\nCareer development with an international company where you can grow the career you dream of. \nEmployees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. \nAn excellent retirement savings plan with high employer contribution \nTuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. \nA company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. \nA company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists. \nThe Opportunity\nWe have an opportunity for the role of Office Support Coordinator within our Core Laboratory division based out of Abbott Park, IL and this is an onsite role.\nCore Laboratory is a leading provider of diagnostic solutions that help laboratories, hospitals, and healthcare providers deliver accurate, timely results that support better patient outcomes.\nAs the Office Support Coordinator, you’ll provide operational, project, procurement, communication, and executive support to the R&D organization. Approximately 80% of the role is dedicated to coordinating organizational events, travel, communications, procurement activities, vendor management, and project coordination, while the remaining 20% focuses on administrative support for senior R&D leaders through complex calendar management, travel coordination, meeting support, and confidential business administration.\nThis role serves as a central hub for organizational operations and requires exceptional attention to detail, strong business acumen, effective communication, and the ability to partner across employees, cross-functional stakeholders, vendors, and executive leadership.\nWhat You’ll Work On\nOrganizational Operations, Procurement & Project Coordination (80%)\nEvent, Meeting & Travel Coordination: Lead the planning and execution of departmental meetings, leadership events, workshops, town halls, off-site meetings, and team engagement activities, while managing end-to-end logistics including venues, catering, technology, attendee communications, materials, budgets, vendor relationships, and domestic/international travel arrangements, ensuring seamless experiences and compliance with corporate travel and expense policies.\nOrganizational Communications Develop, edit, and distribute organizational communications, including leadership updates, newsletters, meeting summaries, and event messaging, while supporting the creation of presentations, reports, and other communication materials for leadership and employee audiences utilizing communications tools like Maestro and Firstup. Maintain distribution lists, collaboration sites, and communication channels to ensure timely, accurate, and effective information sharing across the organization.\nProcurement, Purchase Order & Vendor Management: Manage end-to-end procurement and purchasing operations, including requisition processing, purchase order creation, procure-to-pay (P2P) activities, vendor coordination, invoice reconciliation, expenditure tracking, and records management, ensuring compliance with corporate policies and audit requirements using systems like Ariba and other internal Abbott expense related systems. Partner closely with Procurement, Finance, Category Managers, Material Planners, Legal, Licensing, vendors, and business stakeholders to support purchasing, contracting, budget management, and issue resolution activities.\nProject Coordination & Operational Support: Support departmental and cross-functional initiatives through project planning, scheduling, coordination, and execution, including organizing meetings, preparing agendas, documenting outcomes, tracking action items, and monitoring milestones, risks, issues, and dependencies. Collaborate with global cross-functional teams to drive successful project delivery while supporting special projects and continuous improvement initiatives across the R&D organization.\nExecutive & Administrative Support to R&D Leadership (20%)\nProvide high-level administrative support to R&D leadership, serving as a trusted partner in managing complex schedules, coordinating executive-level meetings, and ensuring the efficient execution of day-to-day business operations.\nManage complex calendars across multiple stakeholders, functions, and global time zones, proactively identifying scheduling conflicts, balancing competing priorities, and recommending solutions that enable leaders to achieve critical business objectives and project deliverables.\nCoordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, visa requirements, and related meeting logistics.\nPrepare presentations, reports, agendas, correspondence, and meeting materials for senior leaders, while organizing leadership meetings, strategic reviews, staff meetings, and off-site events and ensuring timely follow-up on decisions and action items.\nAnticipate leadership needs, independently manage routine administrative activities with minimal direction, and exercise sound judgment in handling confidential and business-sensitive information.\nBuild and maintain effective working relationships across the organization, collaborating with R&D employees, cross-functional partners, and executive leadership to support strategic priorities and organizational success.\nRequired Qualifications\nHigh School Diploma or GED.\n5+ years of experience in office administration, business operations, executive support, project coordination, or a related role.\nExperience coordinating meetings, events, executive travel, and complex calendar management.\nExperience supporting procurement activities, purchase requisitions, purchase orders, vendor coordination, and budget tracking\nProficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and enterprise procurement systems.\nPreferred Qualifications\nBachelor’s degree.\nExperience supporting R&D, scientific, healthcare, or technical organizations.\nExperience working with enterprise procurement or procure-to-pay systems.\nExperience coordinating global or cross-functional projects and initiatives.\nExperience preparing executive-level presentations, reports, and communications.\nKnowledge of business operations, organizational processes, and R&D environments.\nLearn more about our health and wellness benefits, which provide the security to help you and your family live full lives:www.abbottbenefits.com\nFollow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.\nConnect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.\nThe base pay for this position is\n$25.00 - $50.00/hourIn specific locations, the pay range may vary from the range posted.\nJOB FAMILY:\nAdministrative SupportDIVISION:\nCRLB Core LabLOCATION:\nUnited States > Abbott Park : AP20ADDITIONAL LOCATIONS:\nWORK SHIFT:\nStandardTRAVEL:\nNoMEDICAL SURVEILLANCE:\nNot ApplicableSIGNIFICANT WORK ACTIVITIES:\nKeyboard use (greater or equal to 50% of the workday)Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdfEEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf","description_format":"text","description_chars":8786,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Cardiovascular Devices","Diabetes Devices","Neurotech & Neuromodulation"],"lifecycle":[{"event":"open","at":"2026-10-22T19:34:45Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"green card filings: 1","filings_12m":0,"filings_prev_12m":0,"green_card_filings_12m":1,"median_offered_wage_usd":112500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":42,"band":"fade","label":"Fading","p_open":1,"p_active":0.564,"p_room":0.75,"age_days":13,"expected_fill_days":14,"reasons":["conf:16","stale_co","velocity","win:late","comp:brand"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/abbott-office-support-coordinator","json_url":"https://alion.io/job/abbott-office-support-coordinator.json","meta":{"generated_at":"2026-10-25T08:28:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12048,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2710},"rest":"https://alion.io/mcp/rest/get_company?id=2710"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fabbott-office-support-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fabbott-office-support-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fabbott-office-support-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/abbott-office-support-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fabbott-office-support-coordinator"}]}