{"id":4277425,"url":"https://alion.io/job/abbvie-executive-assistant","title":"Executive Assistant","company":{"id":3660,"name":"AbbVie","domain":"abbvie.com","url":"https://alion.io/company/abbvie","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":80,"open_postings":91,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Marlow, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-11-13T14:44:04Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T19:24:26Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About AbbVie\nAbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.co.uk. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.\n As Executive Assistant, you’ll play a key role in helping the Senior Director, Finance - Allergan Aesthetics, and the wider team work effectively across a dynamic, international business. This is an opportunity to bring your organisation, initiative and judgement to a varied role-coordinating priorities across time zones, supporting leadership activities and helping deliver the meetings, events and projects that bring teams together.\nResponsibilities\nProvide confidential administrative support, including preparing and circulating agendas, presentations, organisational charts and other documents.\nManage complex calendars and meeting invitations, resolving scheduling conflicts and coordinating meetings across multiple time zones. Book meeting rooms as required.\nCoordinate leadership and departmental meetings, including preparing agendas, recording action points and distributing follow-up communications.\nCreate and maintain the annual calendar in alignment with international and local country calendars.\nSupport the planning and delivery of area events and initiatives, including newsletters, town halls, leadership meetings and team training.\nCoordinate international Finance Directors’ meetings and provide logistics support for country reviews, working with local country teams as needed.\nPlan and manage complex international travel in line with company policies and systems, including flights, accommodation, ground transportation and visa applications. Prepare detailed itineraries and keep calendar information up to date.\nPrepare and submit monthly expense reports.\nManage general expenses budget, including communications, offsite events and team training. Process related purchase orders and work with Finance and relevant agencies to support accurate tracking.\nMaintain accurate email distribution lists and build effective working relationships across the wider organisation and with external contacts.\nProvide support to other business areas during peak periods or absences.\nTake personal responsibility for working ethically and in compliance with applicable laws, regulations and internal policies, handling interactions with honesty, discretion and integrity.\n Experience as a Administrative Assistant or similar, ideally in a fast-paced, multicultural and large international organisation.\nExperience in the pharmaceutical sector is desirable but not essential.\nExcellent organisational, coordination and communication skills, with strong attention to accuracy and detail.\nAbility to work independently, use initiative and take responsibility within defined limits, while also contributing as a team player.\nStrong interpersonal skills and the ability to communicate effectively with colleagues and senior stakeholders across a multicultural organisation.\nAbility to remain composed and effective under pressure, manage changing priorities and meet tight deadlines.\nHigh standards of discretion, integrity and ethical conduct.\nExcellent knowledge of Microsoft Office.\nProject management experience, including coordinating events for up to 100 people.\nAbility to travel as required to support meetings and events, primarily within the UK and approximately once a year elsewhere in Europe.\nIf you’re an experienced Executive Assistant who enjoys anticipating needs, building trusted relationships and making complex work feel seamless, this is a great opportunity to contribute to a collaborative, international team with us. You’ll have the chance to take ownership, make a meaningful difference to how the team operates and support work that contributes.\n AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.\nUS & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html\nUS & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:\nhttps://www.abbvie.com/join-us/reasonable-accommodations.html","description_format":"text","description_chars":4576,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Oncology Therapeutics","Neurology & CNS Therapeutics","Immunology & Inflammation Therapeutics"],"lifecycle":[{"event":"open","at":"2026-11-13T19:24:26Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker, Senior or Specialist Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker; Global Business Mobility: Senior or Specialist Worker","cap_exempt":false,"checked_at":"2026-11-13T08:07:55+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":16,"reasons":["conf:2","win:early","comp:brand"],"computed_at":"2026-11-13T21:44:04Z"},"pay":null,"html_url":"https://alion.io/job/abbvie-executive-assistant","json_url":"https://alion.io/job/abbvie-executive-assistant.json","meta":{"generated_at":"2026-11-13T21:44:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":43356,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3660},"rest":"https://alion.io/mcp/rest/get_company?id=3660"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fabbvie-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fabbvie-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fabbvie-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/abbvie-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fabbvie-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4277425}},{"tool":"search_jobs","arguments":{"company":"abbvie.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4277425},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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