{"id":4309967,"url":"https://alion.io/job/abm-industries-administrative-assistant-12","title":"Administrative Assistant","company":{"id":6848,"name":"ABM Industries","domain":"abm.com","url":"https://alion.io/company/abm-industries","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":94,"open_postings":95,"ghost_share":0,"stale_share":0.411,"repost_share":0.042,"time_to_fill_p50_days":21,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Arlington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-14T02:33:35Z","employer_posted_date":"2026-11-14","last_verified_at":"2026-11-14T17:32:43Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"ABM Industries is seeking a detail-oriented and proactive Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team. This role is essential in ensuring smooth day-to-day operations, coordinating documentation, and supporting operations teams with logistical and clerical tasks. Bilingual in Spanish and English is preferred.\nCompensation: $22.00 per hour pay rate (U.S. Dollars)\nThe pay listed is the salaried range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.\nBenefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management\nSchedule: 8:30AM - 5:00PM EST.\n - Provide administrative support to Aviation leadership and operations teams.\n- Coordinate meetings, prepare agendas, and document minutes.\n- Manage and organize operational documentation, including compliance records, work orders, and shift reports.\n- Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.\n- Maintain office supplies, equipment, and general workspace organization.\n- Support scheduling, travel arrangements, and expense reporting.\n- Ensure compliance with company policies, airport authority regulations, and TSA requirements.\n- Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.\n - Associate's degree or equivalent experience in Business Administration or related field.\n- 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments.\n- Bilingual in Spanish and English\n- Strong organizational and communication skills.\n- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\n- Experience with workforce management or work order systems is a plus.\n- Ability to obtain and maintain an airport-issued security badge (SIDA clearance).\n- Ability to handle confidential information with discretion.","description_format":"text","description_chars":2089,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":true,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":false},{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities 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