{"id":3078066,"url":"https://alion.io/job/abm-uk-contract-administrator","title":"Contract Administrator","company":{"id":2284071,"name":"ABM UK","domain":"abm.co.uk","url":"https://alion.io/company/abm-co-uk","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":83,"open_postings":19,"ghost_share":0,"stale_share":0.684,"repost_share":0,"time_to_fill_p50_days":43,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Legal","role_family":"Legal","seniority":null,"employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":119000,"period":"year","method":"role_country_seniority_unknown","sample_n":227},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-22T11:14:44Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-27T12:00:14Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"LOCATION: London office EC2R 8DQ / hybrid working\nSHIFT PATTERN: Monday to Friday, 40 hours per week (3 month Contract)\nSALARY: Competitive\nIf you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at . We're here to help!\nGeneral Overview:\nThe Administrator will provide dedicated administrative support to our Amazon contracts, ensuring consistent delivery of site-based processes including quotation preparation, purchase order handling, contractor liaison, compliance support, and reporting. This role supports the site management team and contract delivery leads, helping maintain smooth operations in line with ABM's standards and Amazon’s contract requirements.\nKEY RESPONSIBILITIES\nKey duties and accountabilities include:\nPreparing and submitting quotations, referencing supporting supplier quotes to ensure transparency and alignment with ABM’s agreed mark-up structure. \nRaising and receipting purchase orders accurately using IBMS (or relevant CAFM systems), ensuring all documentation is filed appropriately. \nMaintaining and updating all administrative trackers - including quotes, purchase orders, and compliance trackers - in IBMS and Microsoft SharePoint/ Teams. \nSupporting the scheduling and closure of approved quotes, working closely with contract managers and site managers to ensure work is allocated and delivered. \nUploading documentation (e.g. supplier quotes, completion evidence, subcontractor job sheets) to DMS and ensuring records are maintained for billing and audit purposes. \nAssisting in the management of maintenance schedules, ensuring visibility of key PPM dates and site-specific requirements. \nLiaising with subcontractors and internal stakeholders to coordinate additional works, consumables, and reactive requests, ensuring these are correctly separated from core PPM activities in line with contractual boundaries. \nManaging and updating compliance systems such as Avetta, ensuring supplier documentation is up to date and verified. \nAssisting with quote authorisation processes, tracking client approvals (e.g. PO or written instruction) and preparing documentation for submission to the client. \nContributing to weekly and monthly reporting by updating trackers, submitting quote status updates, monitoring outstanding approvals or POs, and supporting the collation of data for contract performance and financial reporting. \nProviding general administrative support to site and contract managers to help deliver operational efficiency.\nRequirements\nStrong organisational skills with the ability to manage multiple priorities. \nHigh attention to detail in document preparation, tracking, and record-keeping. \nExcellent written and verbal communication skills. \nProficient in Microsoft Office (especially Excel, Word, Teams). \nExperience working with CAFM systems (e.g. IBMS) and digital filing systems (e.g. DMS). \nConfident in liaising with suppliers, contractors, and clients in a professional and clear manner. \nCapable of working independently across multiple sites and adapting to varying operational needs. \nAble to maintain a high level of discretion and professionalism in a fast-paced commercial environment. \nDesirable:\nPrevious experience in a facilities or site administration role. \nExperience in using CAFM system or asset management system. \nUnderstanding of FM contract structures, especially separation of PPM, reactive, and consumables. \nFamiliarity with Amazon processes or working on Amazon sites is a bonus. \nBenefits\nWe’re proud to offer a great range of benefits including:\n 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home\n Mental Health support and Life Event Counseling\n Get Fit Programme\n Financial and legal support\n Cycle to work scheme\n Access Perks at Work, our innovative employee app where you can find:\n Perks: discounts, gift cards, cashback, and exclusive offers\n Life: Search for resources and tools on topics ranging from family and life to health, money and work\n Support: Online chat or telephone service for urgent support in a crisis\n For more information about ABM’s benefits, visit our\nAbout ABM:\nABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.\nABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.\nFor more information, visit .\nABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.","description_format":"text","description_chars":5407,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Security Services","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-22T11:14:44Z"}],"visa":[],"liveness":{"score":66,"band":"ok","label":"Likely open","p_open":1,"p_active":0.662,"p_room":1,"age_days":4,"expected_fill_days":43,"reasons":["conf:1","stale_co","urgency","win:early","comp:brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/abm-uk-contract-administrator","json_url":"https://alion.io/job/abm-uk-contract-administrator.json","meta":{"generated_at":"2026-10-27T12:33:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":256,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2284071},"rest":"https://alion.io/mcp/rest/get_company?id=2284071"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fabm-uk-contract-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fabm-uk-contract-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fabm-uk-contract-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/abm-uk-contract-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fabm-uk-contract-administrator"}]}