{"id":1616590,"url":"https://alion.io/job/academy-bus-office-manager","title":"Office Manager","company":{"id":1878209,"name":"Academy Bus","domain":"academybus.com","url":"https://alion.io/company/academybus","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"A","score":95,"open_postings":5,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":11,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["West Palm Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":60000,"currency":"USD","period":"year","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-16T20:10:09Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-10-16T01:38:36Z","board_verified":true,"closed_at":null,"days_open":29,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":29},"description":"Role Overview\nAcademy Bus is seeking an Office Manager to join our West Palm Beach team. In this multi-faceted role, you will support the General Manager, Safety, and Operations teams. Your primary focus will be managing human resources administration, office operations, and day-to-day administrative tasks in a fast-paced environment.\nEarn an annual salary of $55,000-$60,000. Pay rate commensurate with experience level.\nDesired Characteristics:\nMultitasker: Thrives under pressure in a fast-paced environment.\nOrganized: Possesses strong attention to detail and accuracy.\nResults-Driven: Acts as a collaborative team player with a strong work ethic.\nAdaptable: Demonstrates flexibility in managing changing priorities.\nDiscreet: Maintains strict confidentiality regarding sensitive information.\nCore Responsibilities:\nHuman Resources & Recruiting Administration\nEmployee Relations: Serve as a point of contact for employee questions, track attendance, and facilitate open communication.\nFull-Cycle Recruitment Support: Manage candidate flow including walk-ins, phone inquiries, application reviews, interview scheduling, and candidate communication.\n Pre-Employment Screening: Coordinate background checks, motor vehicle reports (MVR), drug testing, and physicals.\nHR System Management: Update HR systems and process paperwork for hiring, terminations, status changes, and leaves of absence.\nOnboarding & Benefits: Assist with benefits enrollment and track eligibility for sign-on or referral bonuses.\nCompliance: Create and maintain driver qualification files and official employee documentation.\nUniform Management: Coordinate the ordering and replenishment process for new hire uniforms.\nFinancial & Payroll Support\nPayroll Coordination: Review charter paperwork and schedules, track time-off requests, and provide impact notes to the payroll department.\n Accounting Support: Assist with localized accounts payable (AP), accounts receivable (AR), and petty cash management.\nOffice & Operations Support\nOffice Maintenance: Order office supplies and coordinate office cleaning services.\nData Entry: Input mileage and fuel data into the maintenance tracking system.\nGeneral Support: Perform other administrative tasks as assigned by leadership.\nRequirements:\n Software Skills: Proficiency in Microsoft Office (Outlook, Word, and Excel).\nGeneral Experience: Proven experience in administrative or operations support roles.\nPreferred Experience: Prior administrative support experience in HR or recruiting is highly desired\nHealth Insurance and Benefits Offered Include:\nMedical, Dental, Vision, Prescription and Life insurance\nSupplemental coverages\n401K plan\nPaid Time off and Holiday Pay\nAcademy is an EEO.","description_format":"text","description_chars":2711,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Health insurance","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-01T20:34:14Z"}],"visa":[],"liveness":{"score":10,"band":"cold","label":"Long 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