{"id":2173126,"url":"https://alion.io/job/acadia-pharmaceuticals-executive-assistant-and-operations-manager","title":"Executive Assistant and Operations Manager","company":{"id":5390,"name":"Acadia Pharmaceuticals","domain":"acadia.com","url":"https://alion.io/company/acadia-pharmaceuticals-inc","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Zug, Switzerland"],"countries":["CH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":81000,"period":"year","method":null,"sample_n":15479},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-09T12:32:08Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-11-02T17:58:40Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"About Acadia Pharmaceuticals\nAcadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson’s disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer’s disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs. At Acadia, we’re here to be their difference.\nPosition Summary\nThe Executive Assistant & Operations Manager plays a vital role in supporting the European General Manager in Zug with all aspects of administrative leadership tasks, which will allow the EGM to dedicate full attention to the development of the commercial plans and goal attainment across the European region. Additionally, the role is accountable for the day-to-day operations of the European headquarter and office site in Zug, Switzerland, as well as the other office sites across the region through partnerships with the Director of Facilities, Business Centers administrators, office landlords and vendors. Lastly, the role will support and lead the organization of regional events, larger meetings and coordinate the visits from executives for the European team.\nPrimary Responsibilities\nProvide comprehensive administrative support to the European General Manager\nManage the EGM's calendar, schedule meetings, and coordinate travel arrangements.\nPrepare and edit correspondence, communications, presentations, and other documents.\nHandle confidential information with discretion and professionalism.\nAssist in the preparation of reports and meeting materials.\nHandle expense reports and manage expense tracking.\nOperations Management: \nIn partnership with, and under the oversight of, the Director of facilities:\nOversee the day-to-day operations of office facilities across the region to ensure a safe and efficient working environment.\nCoordinate maintenance, repairs, and office improvements.\nManage relationships with vendors and service providers.\nEnsure compliance with health and safety regulations, including evacuation procedures and fire drills.\nMonitor and manage office supplies and inventory.\nOversee contract management for facilities-related services.\nCollaborate with IT for infrastructure optimization projects.\nSupport team members with administrative tasks and project coordination.\nOrganize team meetings, events, and activities.\nHandle general office duties such as answering phones, filing, and mail distribution.\nAssist in onboarding new employees and maintaining employee records (time tracking and other statutory requirements)\nEducation/Experience/Skills\nAll educational backgrounds are welcomed, a bachelor’s degree preferred (subject irrelevant).\nKey Skills:\nProven experience as an Executive Assistant, Facilities/Operations Manager, or similar role\nExcellent organizational and multitasking abilities\nStrong communication and interpersonal skills\nProficiency in Microsoft Office Suite, Concur and other relevant software\nAbility to work independently and as part of a team\nHigh level of discretion, confidentiality and social intelligence\nComfort with working in a “start-up” environment characterized by ambiguity and need for day-to-day problem solving at all levels\nLanguage skills: Fluency in English and German; Swiss German, French, Italian, Spanish or any other languages spoken in the Eurozone are considered advantage \nAbility to travel, both within Europe and internationally\n#NC1 #LI-HYBRID\nWhat we offer US-based Employees:\nCompetitive base, bonus, new hire and ongoing equity packages\nMedical, dental, and vision insurance\nEmployer-paid life, disability, business travel and EAP coverage\n401(k) Plan with a fully vested company match 1:1 up to 5%\nEmployee Stock Purchase Plan with a 2-year purchase price lock-in\n15+ vacation days\n13 -15 paid holidays, including office closure between December 24th and January 1st\n10 days of paid sick time\nPaid parental leave benefit\nTuition assistance\nEEO Statement (US-based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn’t exactly what we describe here.\nIt is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law.\nAs an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia’s career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at  or 858-261-2923.\nPlease note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment.\nCalifornia Applicants: Please see Additional Information for California Residents within our Privacy Policy. \nCanadian Applicants: Please seeAdditional Information for Canadian Residents withinour Privacy Policy. \nApplicants in the European Economic Area, Switzerland, the United Kingdom, and Serbia: Please see Additional Information for Individuals in the European Economic Area, Switzerland, the United Kingdom, and Serbia within our Privacy Policy. \nNotice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. (“Acadia”). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.","description_format":"text","description_chars":7607,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":true},{"language":"German","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Equity","Parental leave","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Switzerland","iso":"CH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Prescription Drugs","Neurology & CNS Therapeutics","Rare Disease Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-09T13:07:52Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.831,"p_room":0.9,"age_days":23,"expected_fill_days":54,"reasons":["conf:1","win:mid"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/acadia-pharmaceuticals-executive-assistant-and-operations-manager","json_url":"https://alion.io/job/acadia-pharmaceuticals-executive-assistant-and-operations-manager.json","meta":{"generated_at":"2026-11-02T22:00:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30918,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5390},"rest":"https://alion.io/mcp/rest/get_company?id=5390"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Facadia-pharmaceuticals-executive-assistant-and-operations-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Facadia-pharmaceuticals-executive-assistant-and-operations-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Facadia-pharmaceuticals-executive-assistant-and-operations-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/acadia-pharmaceuticals-executive-assistant-and-operations-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Facadia-pharmaceuticals-executive-assistant-and-operations-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2173126}},{"tool":"search_jobs","arguments":{"company":"acadia.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2173126},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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