{"id":3361614,"url":"https://alion.io/job/accor-engineering-administrative-coordinator","title":"Engineering Administrative Coordinator","company":{"id":8914,"name":"Accor","domain":"accor.com","url":"https://alion.io/company/accor-group","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":77,"open_postings":34,"ghost_share":0,"stale_share":0.912,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Miami, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":71000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-27T21:04:02Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-04T05:00:14Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"AN ICON EVOLVED\nHonoring a celebrated legacy while shaping a bold new global chapter. In every location, Delano nurtures a refined spirit of community, welcoming the world’s most curious, creative and well-traveled.\n JOB OVERVIEW\nUnder the general guidance of the Director of Engineering, the Engineering Administrative Assistant supports the daily operations of the Engineering Department through administrative and coordination tasks. This role manages work orders, maintains records, assists with vendors and procurement, and ensures accurate reporting and compliance. The position also facilitates communication between engineering, other departments, and external contractors to support efficient maintenance and operations.\nYOUR KEY RESPONSIBILITIES\nProvide administrative support to the Engineering leadership team.\nMaintain departmental files, records, permits, licenses, and compliance documentation.\nPrepare reports, spreadsheets, presentations, and correspondence as needed.\nOrganize and maintain engineering logs, work orders, and preventive maintenance records.\nAnswer departmental calls and respond to internal requests in a timely and professional manner.\nMonitor and distribute work orders through the hotel's maintenance system.\nTrack completion status of preventative and corrective maintenance tasks.\nFollow up with departments regarding maintenance requests and updates.\nAssist with maintaining accurate inventory and equipment records.\nProcess purchase orders, invoices, and requisitions for engineering supplies and services.\nCoordinate deliveries and ensure proper documentation of received goods.\nAssist with budget tracking and expense reporting.\nSupport the department in maintaining compliance with local, state, and federal regulations.\nAssist with organizing safety training records, certifications, and inspection documentation.\nMaintain confidentiality of sensitive operational and team member information\nEnsure departmental documents and procedures remain current and organized.\nAssist with scheduling meetings, trainings, and departmental communication.\nSupport onboarding coordination for Engineering team members. \nWe recognize we are in the hospitality industry and that may require us to provide lateral service. \nWe will on occasion call for each individual on the team to perform various related tasks as needed in the spirit of providing exceptional guest service.\nADDITIONAL RESPONSIBILITIES\nCommunicate effectively, both verbally and in writing, to provide clear direction to the venue teams.\nCommunicate with team members using a positive and clear speaking voice, listen to and understand requests, respond with appropriate actions and provide accurate information.\nRemain calm and alert, especially during emergency situations.\n SPECIFIC JOB KNOWLEDGE & SKILLS\nPrevious administrative experience required; hospitality or engineering environment preferred.\nStrong organizational and multitasking skills with attention to detail\nProficient in Microsoft Office, including Excel and Word.\nExperience with hotel work order systems Ability to multitask, work in a fast-paced environment and have a high-level attention to detail\nMaintain positive and productive working relationships with other team members and departments\nAbility to work independently and to partner with others to promote an environment of teamwork\nMust be able to stand or walk a minimum eight-hour shift\nMust be able to twist, tow (push or pull), reach, bend climb and carry objects as necessary\nMust have excellent communication skills and be able to read, write, speak and understand English\nMust be able to work inside and outside at all times of the year as needed, based upon business volumes\n All your information will be kept confidential according to EEO guidelines.","description_format":"text","description_chars":3786,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & Resorts"],"lifecycle":[{"event":"open","at":"2026-10-27T21:34:04Z"}],"visa":[],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.623,"p_room":1,"age_days":6,"expected_fill_days":25,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/accor-engineering-administrative-coordinator","json_url":"https://alion.io/job/accor-engineering-administrative-coordinator.json","meta":{"generated_at":"2026-11-04T06:35:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10286,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8914},"rest":"https://alion.io/mcp/rest/get_company?id=8914"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faccor-engineering-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faccor-engineering-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faccor-engineering-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/accor-engineering-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faccor-engineering-administrative-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3361614}},{"tool":"search_jobs","arguments":{"company":"accor.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3361614},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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