{"id":3663821,"url":"https://alion.io/job/accor-executive-secretary-2","title":"Executive Secretary","company":{"id":8914,"name":"Accor","domain":"accor.com","url":"https://alion.io/company/accor-group","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":76,"open_postings":45,"ghost_share":0,"stale_share":0.956,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T04:30:10Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-10T15:27:21Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"\"Why work for Accor?\nWe are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.\nBy joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/\nDo what you love, care for the world, dare to challenge the status quo! #BELIMITLESS\"\n Key Deliverables and Responsibilities\nPlanning and Organizing\nSchedule Management: Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.\nEvent Coordination: Organize and coordinate events, meetings, and conferences, ensuring all logistical requirements are met.\nDocumentation: Prepare and manage correspondence, minutes of meetings, reports, and documents, ensuring they are professionally formatted and error-free.\nProject Support: Assist in the planning and execution of projects and initiatives as directed by the General Manager.\nOperational\nCommunication Liaison: Serve as the primary point of contact between the General Manager and internal/external stakeholders, ensuring clear and timely communication.\nMeeting Preparation: Prepare agendas, take minutes, and follow up on action items from meetings.\nTravel Arrangements: Organize travel itineraries, accommodations, and related logistics for the General Manager and senior management team.\nConfidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.\nAdministration\nOffice Management: Ensure the smooth running of the General Manager's office, including maintaining office supplies and equipment.\nRecord Keeping: Maintain accurate and up-to-date records, including filing systems, contact lists, and databases.\nBudget Monitoring: Assist in monitoring and managing the departmental budget, ensuring expenditures are tracked and reported accurately.\nPolicy Compliance: Ensure compliance with hotel policies and procedures, particularly in relation to administrative processes and data management.\nQualifications and Skills\nEducation: Bachelor’s degree in Business Administration, Hospitality Management, or a related field.\nExperience: Minimum of 5 years of experience in an executive assistant or administrative role, preferably within the hospitality industry.\n Skills:Excellent organizational and time management skills.\nExcellent written and verbal communication skills.\nProficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).\nAbility to handle multiple tasks and prioritize effectively.\nHigh level of professionalism and discretion.\nStrong interpersonal skills and the ability to build relationships at all levels.\n\nPersonal Attributes\nDetail-Oriented: Keen attention to detail and accuracy in all tasks.\nProactive: Self-starter who can anticipate needs and take initiative.\nAdaptable: Ability to adapt to changing priorities and work effectively under pressure.\n Team Player: Collaborative approach and ability to work well within a team.\n Bachelor's degree in Business Administration, Hospitality Management, or a related field is required.\nMinimum of 5 years of progressive experience in an executive assistant or administrative support role, with preference given to candidates with hospitality industry experience.\nAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).\nDemonstrated expertise in calendar management and scheduling systems.\nProficiency in database management and record-keeping systems.\nExceptional organizational and time management capabilities with proven ability to manage multiple priorities simultaneously.\nSuperior written and verbal communication skills with the ability to communicate effectively across all organizational levels.\nAdvanced interpersonal skills with demonstrated ability to build and maintain professional relationships.\nDemonstrated ability to work effectively under pressure while maintaining accuracy and attention to detail.\nStrong commitment to confidentiality and professional discretion when handling sensitive information.\nProactive approach with the ability to anticipate needs and exercise independent judgment.\nAdaptability and flexibility in responding to changing organizational priorities and requirements.\n Directly opposite to The Dubai Mall, the iconic Burj Khalifa, 10 minutes walk to the Dubai Metro Station and within a few minutes’ drive to DIFC, World Trade Centre and just 15 minutes’ drive from Dubai International Airport, Swissotel Al Murooj is located in downtown Dubai, one of the city’s favoured destinations for business or leisure.","description_format":"text","description_chars":4848,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & 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