{"id":2816957,"url":"https://alion.io/job/accor-hospitality-coordinator","title":"Hospitality Coordinator","company":{"id":8914,"name":"Accor","domain":"accor.com","url":"https://alion.io/company/accor-group","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":82,"open_postings":11,"ghost_share":0,"stale_share":0.727,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":36,"currency":"USD","period":"hour","gross":null,"usd_annual":72000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-18T13:50:58Z","employer_posted_date":"2026-10-18","last_verified_at":"2026-10-23T22:24:46Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The FAENA Movement is one of culture, art and community. The FAENA Culture is steeped in the warmth and traditions of the south combining authentic and attentive hospitality with the world’s finest amenities. We act as a catalyst in making dreams a reality with the collaboration of ideas. Creating carefully curated spaces paired with excellence in service to delight the most sophisticated guests as they are indulged by the FAENA Culture.\nFollowing Buenos Aires and Miami Beach, Faena New York, will find its home at 500 West 18th Street, overlooking the High Line in a building designed by Bjarke Ingels Group. This latest opening will be synonymous with sophistication, glamour, breathtaking artwork, and cultural trendsetting. This opening will mark the resurgence of luxury nightlife experiences in New York with dynamic food and beverage venues and programming that will make Faena the ultimate destination for the sophisticated traveler to New York.\n The Food & Beverage Coordinator (Service Coordinator) is responsible for providing comprehensive administrative and operational support to the Food & Beverage leadership team. This role ensures the smooth operation of all back-of-house administrative tasks, including cost tracking, sales coordination for private events and in-room dining, and menu management. The F&B Coordinator serves as a liaison between sales, operations, and culinary teams, maintaining efficiency and alignment with Faena’s world-class hospitality standards.\nThis full-time position has an hourly rate of $36.00 per hour.\nDUTIES AND RESPONSIBILITIES\nTrack and analyze F&B expenses, sales trends, costs, and budget variances, preparing accurate reports for management.\nMaintain and update food, beverage, and operational sales data to support financial planning and forecasting.\nAssist with invoice reconciliation, purchase orders, vendor pricing, and cost tracking.\nMonitor purchasing discrepancies, outstanding invoices, and product cost changes, escalating concerns to leadership.\nSupport monthly financial reporting and cost-control initiatives across all F&B outlets.\nServe as the primary administrative liaison between F&B, Sales, Culinary, and other departments for buyouts, private events, and special in-room dining requests.\nCoordinate event requirements, specialty menus, pricing information, and operational details with the appropriate teams.\nAssist with event costing, sales forecasting, and profitability analysis.\nWork closely with Culinary and outlet leadership to communicate event timelines, menu changes, and special requirements.\nTrack upcoming events, deadlines, and outstanding operational needs to ensure timely preparation and execution.\nOversee the printing, cutting, assembling, organizing, and distribution of menus and other F&B collateral across all outlets.\nMaintain accurate and sufficient menu inventory such as ensuring there is enough paper, ensuring each outlet has the appropriate quantity and current version.\nCoordinate menu revisions, seasonal updates, pricing changes, and item availability with Culinary and F&B leadership.\nEnsure approved menu updates are accurately reflected across physical menus, room service materials, digital platforms inclusive of POS silverware, and the hotel website and coordination with opera.\nConduct regular reviews of menus for accuracy, presentation, cleanliness, and brand consistency.\nMaintain organized digital files and approved templates to facilitate timely printing and replacement.\nProvide administrative support to F&B leadership, including data entry, scheduling coordination, correspondence, and document preparation.\nMaintain accurate and organized operational records, vendor contracts, product catalogs, purchasing documents, and departmental files.\nCoordinate meeting schedules, prepare agendas, document meeting notes, and track action items.\nAssist with daily operational reports, DOP submissions, and departmental documentation.\nMaintain trackers for outstanding requests, projects, and operational deadlines.\nFacilitate communication between F&B outlets and supporting departments to ensure requests are addressed promptly.\nSupport the organization and maintenance of health, safety, sanitation, and operational compliance documentation.\nAssist with tracking required training sessions, attendance records, certifications, and COP acknowledgments.\nEnsure operational checklists, logs, and required documentation are properly organized and accessible for audits.\nAssist F&B leadership with audit preparation and follow-up on administrative compliance requirements inclusive of attending CEO meetings and taking notes.\nIdentify missing or outdated records and communicate discrepancies to the appropriate managers.\nPrioritize daily administrative and operational requests based on urgency and business needs.\nMaintain consistent communication with F&B leadership regarding outstanding tasks and project updates.\nFollow through on assigned responsibilities, ensuring completion within established deadlines.\nProactively identify administrative gaps, opportunities for improved organization, and ways to streamline departmental processes.\nMaintain confidentiality, professionalism, accuracy, and attention to detail in all departmental matters.\nMinimum 2-3 years of experience in an administrative or coordination role within hospitality, food & beverage, or event sales.\nProficiency in cost tracking, data entry, and financial reporting\nFamiliarity with POS, inventory, and reservation systems (such as SevenRooms, OpenTable, MICROS)\nAbility to multitask and manage multiple projects in a fast-paced environment\nStrong communication skills to liaise effectively between departments\nFluent in English; additional languages a plus\nAvailability to work flexible hours, including evenings and weekends as needed\nAbility to effectively communicate across multiple teams and departments\nKnowledge of hospitality operations, menu costing, and event sales procedures.\nProficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.\nPHYSICAL DEMANDS AND WORK ENVIRONMENT\nEndure various physical movements throughout the work areas\nAbility to move safely in uneven terrain or in confined spaces\nRemain active, constantly moving, or prolonged periods sitting at a desk and working on a computer throughout work shift\nMedium Work: Exerting up to 40 pounds of force occasionally, and/or 20 pounds of force frequently, and/or up to 10 pounds of constantly moving objects, may occasionally lift and/or move up to 25 pounds\n All your information will be kept confidential according to EEO guidelines.","description_format":"text","description_chars":6631,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & Resorts"],"lifecycle":[{"event":"open","at":"2026-10-18T14:07:18Z"}],"visa":[],"liveness":{"score":61,"band":"ok","label":"Likely open","p_open":1,"p_active":0.615,"p_room":1,"age_days":4,"expected_fill_days":24,"reasons":["conf:1","stale_co","velocity","win:early","comp:junior,brand"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":72000,"is_top_pay":true},"html_url":"https://alion.io/job/accor-hospitality-coordinator","json_url":"https://alion.io/job/accor-hospitality-coordinator.json","meta":{"generated_at":"2026-10-24T00:39:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":966,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8914},"rest":"https://alion.io/mcp/rest/get_company?id=8914"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faccor-hospitality-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faccor-hospitality-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faccor-hospitality-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/accor-hospitality-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faccor-hospitality-coordinator"}]}