{"id":1144026,"url":"https://alion.io/job/acog-meeting-manager","title":"Meeting Manager","company":{"id":93568,"name":"Acog","domain":"acog.org","url":"https://alion.io/company/acog","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-23T13:36:59Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-12T03:25:53Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"The Meeting Manager is responsible for planning, organizing, and executing assigned in-person, hybrid, and virtual meetings and events. This position manages event logistics, including venue sourcing, contract negotiation, attendee registration, meeting technology, vendor coordination, and on-site execution. The Meeting Manager develops and manages budgets for assigned meetings, maintains relationships with vendors and internal stakeholders, and implements strategies that support each event’s objectives, vision, and overall success.\nNote: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.\nSupervisory Responsibilities:\nThis position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.\nDuties/Responsibilities:\nResearch and recommend venues for assigned meetings and conduct site visits as needed. Prepare and distribute site evaluation reports and recommendations to the Meetings and Exhibits Department, District Officers, and other stakeholders.\nDevelop and manage budgets for assigned meetings. Review historical data, monitor expenses, and provide recommendations to ensure events remain within approved budget projections.\nNegotiate pricing, contracts, and services with hotels, meeting venues, and vendors, including audiovisual, security, transportation, destination management, printing, and other event-support providers.\nDevelop comprehensive meeting specifications, including meeting and exhibit space, sleeping rooms, food and beverage, audiovisual requirements, room sets, transportation, and other operational needs.\nManage assigned meetings from the initial planning stages through on-site execution and post-event closeout.\nPartner closely with event leads and other internal stakeholders to understand program objectives, recommend solutions, and identify opportunities to enhance the attendee experience and overall success of each event.\nCoordinate attendee registration, meeting technology, virtual meeting platforms, and other systems used to support assigned events.\nPrepare and lead pre-convention meetings and communicate event requirements to venues, vendors, and internal stakeholders.\nProactively identify potential risks and promptly escalate issues that could jeopardize the budget, attendee experience, or successful execution of an event.\nReview, approve, and process invoices throughout the planning process and following each meeting. Ensure charges are accurate and consistent with approved contracts and budgets.\nPrepare post-event debriefs, analyze event outcomes and attendee feedback, and develop recommendations for future meetings.\nHost and support virtual meetings and events using Zoom and other designated platforms.\nPerform assigned responsibilities for the Annual Clinical & Scientific Meeting and assist with other departmental meetings, projects, and initiatives as needed.\nRequired Skills/Abilities: \n Experience developing and managing event budgets, negotiating contracts, and working with hotels, venues, and event-service vendors.\n Self-motivated, highly organized, and detail-oriented, with the ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.\n Strong interpersonal and communication skills, including the ability to interact diplomatically with diverse stakeholders and remain composed in stressful situations.\n Ability to exercise sound judgment and appropriately apply organizational policies and procedures.\n Ability to maintain a hybrid work schedule, including working in ACOG’s office three days per week, in accordance with ACOG’s hybrid-work policy.\n Ability to travel frequently for site visits and assigned meetings and events, including occasional evenings and weekends.\nEducation and Experience:\n Bachelor's degree required.\n Minimum of five years of progressively responsible meeting and event planning experience in an association, hotel, corporate, or similar environment, including demonstrated experience independently managing complex meetings from initial planning through on-site execution and post-event closeout.\n Experience developing and managing event budgets, negotiating contracts, and working with hotels, venues, and event-service vendors.\n Experience with association management systems, event registration platforms, and meeting technology required. Experience with NetForum, eShow, Zoom, and Microsoft Office applications preferred.\n Certified Meeting Professional (CMP) designation preferred.\nSalary Range\n$75,000—$85,000 USD\nOur Perks\nPaid Parental Leave - Breastfeeding Friendly Workplace - Flexible work schedule - Commuting Allowance - Generous Paid Time Off - Holiday Pay - Life Insurance - Community Volunteering Opportunities - Generous 401(k) Company Contributions - Medical, Dental, and Vision Insurance - Learning Opportunities and Tuition Reimbursement - Company-Sponsored Team Outings - and more!\nACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.","description_format":"text","description_chars":5792,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Hybrid work","Life insurance","Parental leave","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Women’s Health & Maternity","Healthcare Associations & Regulators"],"lifecycle":[{"event":"open","at":"2026-09-23T14:00:40Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.725,"p_room":0.75,"age_days":16,"expected_fill_days":22,"reasons":["conf:2","win:late"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":85000,"is_top_pay":false},"html_url":"https://alion.io/job/acog-meeting-manager","json_url":"https://alion.io/job/acog-meeting-manager.json","meta":{"generated_at":"2026-10-12T03:31:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5529,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":93568},"rest":"https://alion.io/mcp/rest/get_company?id=93568"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Facog-meeting-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Facog-meeting-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Facog-meeting-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/acog-meeting-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Facog-meeting-manager"}]}