{"id":3383856,"url":"https://alion.io/job/acpm-executive-assistant-chief-technology-data-ai-officer","title":"Executive Assistant, Chief Technology, Data & AI Officer","company":{"id":1957665,"name":"ACPM","domain":"acpm.com","url":"https://alion.io/company/acpm-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Leadership","role_family":"Leadership","seniority":"head","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":86000,"max_usd":156000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":100},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-27T00:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-01T05:04:26Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Why you’ll love working here:\nhigh-performance, people-focused culture\n\nour commitment that equity, diversity, and inclusion are fundamental to our work environment and business success, which helps employees feel valued and empowered to be their authentic selves\n\nlearning and development initiatives, including workshops, Speaker Series events and access to LinkedIn Learning, that support employees’ career growth\n\nmembership in HOOPP’s world class defined benefit pension plan, which can serve as an important part of your retirement security\n\ncompetitive, 100% company-paid extended health and dental benefits for permanent employees, including coverage supporting our team's diversity and mental health (e.g., gender affirmation, fertility and drug treatment, psychological support benefits of $2,500 per year, parental leave top-up, and a health spending account).\n\noptional post-retirement health and dental benefits subsidized at 50%\n\nyoga classes, meditation workshops, nutritional consultations, and wellness seminars\n\nthe opportunity to make a difference and help take care of those who care for us, by providing a financially secure retirement for Ontario healthcare workers\n\nJob Summary\nThe Executive Assistant (“EA”) plays an important role in supporting the Chief Technology, Data & AI Officer (CTDAIO) and the day-to-day operations of the Information Technology Division. Reporting directly to the CTDAIO, the EA provides proactive administrative and operational support and works closely with the IT leadership team.\nThis role goes beyond day-to-day executive support. The EA will help the CTDAIO stay organized and focused across priorities related to technology, data, AI, cybersecurity, talent, and transformation. The successful candidate will anticipate what is needed, take ownership, use good judgment, and follow through on decisions and commitments. \nWhat you will do:\nNote: This role is required to work in the office full-time. \nExecutive & Divisional Support\nProvide administrative support to the CTDAIO, including calendar management, meeting coordination, travel arrangements, correspondence, and preparation for executive, Board, committee, and divisional commitments. \nManage competing priorities and use good judgment to protect the CTDAIO’s time and keep attention focused on the most important issues. \nAnticipate deadlines, decisions, dependencies, and potential issues; address what can be resolved independently and raise matters that require the CTDAIO’s attention. \nWork with the IT leadership team and partners across the organization to clarify owners, actions, and timelines and follow up on commitments. \nPrepare clear, accurate, and well-formatted materials to support decision-making. \nLeadership Meetings & Follow-Through\nSupport the CTDAIO’s executive, Board, committee, and IT leadership responsibilities by coordinating schedules, agendas, materials, pre-reads, decisions, and follow-up. \nPrepare and circulate meeting notes when needed, clearly capturing decisions, owners, timelines, and dependencies. \nTrack priorities and commitments, follow up to keep work moving, and flag items that are delayed or at risk. \nMaintain executive and governance records in line with confidentiality, audit, and documentation requirements. \nWork closely with Executive Assistants, committee secretaries, and partners across the organization to coordinate schedules, materials, and follow-up. \nExpense and Administrative Support\nProcess invoices, expense claims, purchase documentation, and payments accurately and on time. \nTrack deadlines and follow up on missing information or approvals to keep administrative work on schedule. \nEvents, Engagement & Coordination\nCoordinate IT leadership meetings, divisional calls, town halls, offsites, training sessions, and events, managing logistics and follow-up from start to finish. \nCoordinate leadership updates, key messages, presentations, and opportunities to share team progress and innovation across the division. \nSupport activities that encourage ownership, accountability, collaboration, open communication, and continuous improvement. \nPartner with other Executive Assistants and teams across the organization on shared initiatives, events, and executive priorities. \nRelationship Management & Collaboration\nBuild strong working relationships with the CTDAIO, IT leaders, Executive Assistants, and stakeholders across the organization. \nHelp ensure information is clear, accurate, timely, and shared with the right people. \nUse good judgment when handling sensitive issues and know when to act independently, seek input, or escalate. \nCommunicate directly and constructively and help resolve coordination gaps before they cause delays. \nWays of Working & Continuous Improvement\nHandle confidential information with professionalism, discretion, and care. \nBring a strong sense of ownership, urgency, and follow-through to a fast-paced and changing environment. \nLook for practical ways to simplify administrative processes and make work easier across the division. \nUse Microsoft 365, AI, automation, and other available tools appropriately to improve productivity, quality, and responsiveness. \nContribute to a respectful, inclusive, and high-performing culture where expectations are clear and issues are addressed directly. \nWhat you bring:\nUniversity or college education, or equivalent experience. \nAt least five years of executive administrative experience, including direct support to a C-suite or similarly senior executive in a complex organization. \nProven ability to manage complex calendars, competing priorities, executive meetings, confidential matters, and time-sensitive work with limited direction. \nExperience supporting executive, Board, committee, or senior leadership meetings, including coordinating agendas and materials, taking minutes, capturing decisions, and tracking actions. \nExperience with vendor administration, invoices, expense claims, purchase documentation, and related tracking. \nAdvanced skills in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Experience using AI and automation tools is an asset. \nStrong organizational and prioritization skills, with the ability to manage several priorities while maintaining accuracy and follow-through. \nExcellent written and verbal communication skills, with the ability to prepare clear, accurate, and polished executive materials. \nA proactive and practical approach, with the confidence to take ownership, work independently, ask questions, and respectfully challenge when needed. \nStrong interpersonal skills and the ability to build effective relationships at all levels of the organization. \nSound judgment and discretion when handling sensitive and confidential information. \nAdaptability, resilience, curiosity, and a commitment to continuous improvement. \nAlignment with HOOPP’s values and a commitment to fostering an accountable, collaborative, respectful, and positive workplace. \nThe expected annual base salary range for this role is: $58,000 - $91,000 CADThe actual base salary offered to the successful candidate may vary based on multiple factors including, but not limited to, individual's expertise and level of experience applicable to the role they are being offered.\nThis role is eligible to participate in discretionary incentive plan(s), subject to the terms and conditions of the applicable incentive plan text.\nThis job is for an existing vacancy.HOOPP may use artificial intelligence tools to assist in screening, assessing and selecting applicants for this position. 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