{"id":2580864,"url":"https://alion.io/job/acquire-accounts-payable-specialist","title":"Accounts Payable Specialist","company":{"id":4418402,"name":"Acquire Intelligence","domain":"acquire.ai","url":"https://alion.io/company/acquire-4","size_band":null,"is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":15,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Quezon City, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9000,"max_usd":21000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":8},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-14T00:00:00Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T16:07:23Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!\nPOSITION DESCRIPTION\nPOSITION DETAILS\nJob Title:\nAccounts Payable Officer\nFunctional Unit:\nShared Services\nLocation:\n1800 Eastwood\nReporting To:\nAccounts Payable Team Leader\nNo of Direct Reports:\nN/A\nEmployment Status:\nFull-time\nLevel:\nN/A\nCOMPANY PURPOSE & HOW IT ACHIEVES THIS PURPOSE\nThe Company adds value to buildings by making them safer, comfortable, more productive and energy efficient at the lowest cost possible\nPURPOSE\nProvide accounting support for all Group Companies specifically focussing on Accounts Payable duties. Accounts duties pertaining to Group supplier invoice processing and payments, and also assisting Company accountant in End of Month preparation within the company guidelines ensuring the highest level of professionalism and strict levels of discretion and confidentiality are maintained at all times.\nPOSITION SUMMARY APPLICABLE TO THIS ROLE\nProvide accounts payable duties for Group operation and support to management team.\nResponsible for timely entry of supplier invoices and credits in line with company policy and procedures, reconciliation of supplier statements and payment of accounts according to reconciliations. Daily action of accounts payable enquires in the AP email. Assistance to Financial Team where applicable, follow up supplier invoice approvals with PTL’s and CRM’s, upload large supplier expenses, maintain vendor files, correspond with creditors and internal staff. Assist with month end closing, review completed work orders and confirm purchase order costs, other general administrative assistance as required.\nKEY RESPONSIBILITIES & WORK STANDARDS\nNo.\nResponsibility\nWORK STANDARDS\nAP Inbox\nReview and action emails\nChecking AP inbox throughout the day. Setup and move invoices in daily folder for processing in (Y:) and similarly move statements to monthly folder for reconciliations. Answer payment enquiries or seek answers from Team Leader. Action internal requests\nData Entry\nDaily data entry of Supplier Invoices and Credit Notes\nSort, Code, Enter and Upload invoices as per company procedures, close purchase orders and import within month end close deadlines.\nApproval Process\nSeek Approval for Supplier invoices as per AP processes and follow up Approvals when not received.\nReview construction related invoices and gain approval for invoices over $2000, also seek approval for price variances on cost confirmed PO’s, seek approval for portable a/c’s, expense PO’s etc. Also follow up credit notes with Suppliers\nVendor Files\nMaintain Vendor Files\nUpdate ARMS and SAP when supply company details have changed. Seek approval for new Vendor Requests and complete forms in line with the New Vendor process, then create new Vendor in ARMS\nConfirmation of costs\nAssist in AR invoicing process by confirming costs on completed work orders\nReview completed work orders and confirm the PO costs, request supplier invoices to allow efficient client invoicing\nCustomer Service\nCorrespond with creditors and respond to enquiries both internally and externally\nEmails are read, and followed up in a timely and proactive manner.\nReconciliation\nReconciliation of Critical Suppliers\nVerify Entries in ARMS comparing to supplier statements using system reports and excel\nMonth End\nAssist with Month End closing and reconciliations\nSupport Team Leader ensuring data entry is completed by deadline and expense invoices are uploaded, AMEX statement reconciled and importing is completed. Reconcile SAP to ARMS Trial Balance and complete Month End reports when requested.\nWORK HEALTH & SAFETY RESPONSIBILITIES APPLICABLE TO THIS ROLE\nMANAGER\nEMPLOYEE\nProvide, so far as is reasonably practicable, a healthy and safe workplace for workers, contractors and visitors including:\nRegularly monitor the work area.\nActively review work procedures to ensure all work are performed in a safe manner.\nActively lead accident/incident investigations for people or areas under your supervision.\nProvide adequate instruction, information, supervision and training for employees to perform their work in a safe manner, including:\nEnsure all new employees are provided with an induction to the work area and duties.\nFacilitate the development of safe work instructions for all techniques, processes, equipment and machinery as required.\nOrganise for employees to attend safety training courses as required.\nProvide adequate supervision for employees depending on the nature of the tasks and associated roles.\nContribute to workplace health and safety by:\nMaintaining a clean and safe workspace.\nAbide by workplace health and safety policies and procedures\nPromptly reporting any safety incidents, hazards or near misses\nFollowing all emergency activities\nProviding feedback in safety consultation\nTaking reasonable care to protect self and others in the workplace from harm\nDIRECTORS\nEnsure, so far as is reasonably practicable, the health and safety of:\nemployees, visitors, contractors in the work place or conducting work for the Company, and\nMaintaining a clean and safe workspace.\nWORK EXPERIENCE & SKILLS APPLICABLE TO THIS ROLE\nEssential\nDesirable\nFast and Accurate Data Entry\nExcellent computer literacy\n3-5 years Accounts Payable experience\nDegree or TAFE certificate in Business Admin, Finance\nIntermediate MS Office (Outlook, Word, Excel)\nSAP experience\nPERSONAL QUALITIES & BEHAVIOURAL TRAITS\nEssential\nEssential\nAttention to detail - focused with good listening skills\nExcellent written and verbal communication\nSelf-motivated and proactive - good work ethic\nUnderstanding of corporate behaviour\nAbility to work unsupervised and as part of a team\nAbility to build rapport, relates well to people\nFlexibility in approach with a “can do” attitude\nHappy, easy going, unflappable disposition\nBehavioural traits expected to be exhibited by all employees are shown below (KBIs)\nDiligence - able to apply to a task and meet deadlines\nSystems thinking and observant\nDiplomatic, Reliable and trustworthy\nCustomer Focus - deliver solutions\nResilient\nKEY BEHAVIOURAL TRAITS EXPECTED OF ALL EMPLOYEES\nKey Behaviours Expected of You as a Leader\nKey Behaviours\nKey Behaviour Indicators (KBI)\nWe treat each other with respect and dignity\nListens and acknowledges others’ points of view\nShares information openly\nManages emotions under pressure\nTreats others as you would expect to be treated\nCollaborative - works with others as a team\nWe respect the law and act accordingly\nKnows and follows relevant policies and rules\nIdentifies risks and takes action\nDemonstrates sound judgement and integrity\nWe are fair and honest in our dealings\nUp front and honest with people\nGives credit where credit is due\nActs for the good of the team\nFocuses on the issues, not the personalities\nWe use the organisation’s property responsibly and in the best interests of the organisation and its reputation\nDemonstrates respect for the work environment\nDemonstrates respect for company property\nDemonstrates respect for company values, standards and policies\nAlways searches for better ways of doing things\nWe are responsible for our actions and accountable for their consequences\nTakes ownership for successes and failures\nLeads by example\nFollows up on commitments that have been made\nEmbraces change\nWilling to accept additional responsibilities\nJoin the A-Team and experience the 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