{"id":2202869,"url":"https://alion.io/job/action-administrative-specialist","title":"Administrative Specialist","company":{"id":21389,"name":"Action","domain":"action.ai","url":"https://alion.io/company/action","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":81,"open_postings":4,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Meridian, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":30,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-09T20:19:21Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T04:09:15Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Sales / Administrative Assistant - Action Garage Door\nMeridian, ID | Full-Time | $22-$30 per hour, depending on experience\nDepartment: Sales / Operations\nReports To: Sales Manager\nKeep Our Sales Moving and Our Customers Informed\nAction Garage Door is seeking an organized, detail-oriented Sales / Administrative Assistant to help move customer orders smoothly from sale through installation.\nIn this role, you’ll support our sales team with order processing, purchasing, and customer communication. You’ll work closely with residential customers, builders, vendors, and our Installation Coordinator to ensure orders are accurate, materials are available, and jobs are ready for scheduling.\nIf you enjoy keeping details organized, solving problems, and helping customers and teammates succeed, we’d like to hear from you.\nWhat You’ll Do\nSales Support & Order Management\nSupport sales representatives with estimates, data entry, customer information, and order processing.\n\nEnter and maintain accurate sales orders, job details, and customer records in ServiceTitan.\n\nReview measurements, product selections, and specifications for completeness and accuracy.\n\nResolve missing information with sales representatives and track orders through the sales and procurement process.\n\nPurchasing & Product Coordination\nPrepare and submit purchase orders for garage doors, openers, hardware, and related materials.\n\nWork with vendors and manufacturers to confirm pricing, availability, order details, and lead times.\n\nTrack outstanding orders and proactively address delays or discrepancies.\n\nVerify that materials match customer selections and job specifications.\n\nCoordinate with purchasing and warehouse teams to confirm material availability and expected delivery dates.\n\nCustomer & Builder Communication\nKeep residential customers and builders informed about order status, anticipated delivery dates, and installation readiness.\n\nCoordinate project requirements and construction timelines with builders.\n\nRespond professionally to questions and concerns, escalating issues when needed.\n\nCommunicate customer requests, order changes, and potential delays to the sales team.\n\nInstallation Readiness\nPartner with the Installation Coordinator to ensure materials, job details, and customer information are complete before scheduling.\n\nCommunicate product availability, expected delivery dates, and job readiness.\n\nHelp resolve discrepancies that could delay installation and support a smooth handoff from sales to installation.\n\nThis role supports installation readiness. Installer scheduling and crew dispatch remain with the Installation Coordinator.\nWhat You Bring\nExperience in sales administration, order processing, purchasing, or customer service preferred.\n\nGarage door, construction, building materials, or home services experience is a plus.\n\nStrong organizational skills and attention to detail.\n\nAbility to manage multiple orders, deadlines, and customer requests.\n\nClear, professional written and verbal communication.\n\nComfort using Microsoft Office, CRM software, and order management systems.\n\nServiceTitan experience preferred, but not required.\n\nA proactive approach to problem-solving and the ability to work independently while collaborating across teams.\n\nWhat We Offer\n$22-$30 per hour, depending on experience.\n\nFull-time employment.\n\nOpportunities for professional growth and advancement.\n\nA supportive, team-oriented work environment.\n\nThe opportunity to contribute directly to Action Garage Door’s continued growth.\n\nJoin Our Team\nAt Action Garage Door, communication, accountability, and teamwork help us deliver an exceptional customer experience. We’re looking for someone who takes ownership, follows through, and keeps the details on track.\nReady to put your organizational skills to work? Apply today!\nGuild Garage Group LLC is an Equal Opportunity Employer AA/EOE/M/F/V/D. In compliance with the Americans with Disabilities Act, Action may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.\nAll candidates are required to undergo pre-employment Background and Drug Screenings, as well as a Motor Vehicle Record Check.\n*This posting provides details on potential commissioned compensation ranges and possibilities. These amounts are not guaranteed and should in no way be construed as a salary offer.\nPay Range\n$22—$30 USD\nBy submitting your application, you consent to receive text messages, emails, and phone calls from Guild Garage Group and/or our coalition of partnered brands regarding job opportunities, application status, and recruiting-related communications. Message and data rates may apply. You may opt out of receiving text messages at any time by replying STOP. 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