{"id":1204731,"url":"https://alion.io/job/action-property-management-community-administrative-coordinator-the-infinity","title":"Community Administrative Coordinator- The Infinity","company":{"id":668859,"name":"Action Property Management","domain":"actionlife.com","url":"https://alion.io/company/actionlife","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-09-25T05:45:01Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":29,"max":30,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-24T22:01:35Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-26T02:05:58Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Who We Are\nWith a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us. Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.\nAction Property Management, the leader in community management, is seeking a full-time Community Administrative Coordinator to join our team at our luxury association, The Infinity, located in San Francisco.\nSchedule: Monday- Friday; 9:00 AM - 5:30 PM (Weekends as Needed)\nCompensation: $29.00- $30.00 Per Hour (Depending on Experience) + Annual Bonus\nJob Responsibilities:\nReception & Communication\nServe as the primary point of contact for residents, vendors, and guests via phone, email, and in-person inquiries.\n\nMonitor and manage core inboxes.\n\nAnswer and route calls and assist with general questions, requests, or direct inquiries to the appropriate team member.\n\nCreate and distribute communications, including weekly newsletters, elevator announcements, resident signage, and special noticesusing platforms such as Canva and Constant Contact.\n\nResident Relations & Services\nProvide ongoing resident support.\n\nMaintain a resident calendarand curate a recommended vendor list for resident use.\n\nNew Resident Onboarding and Experiences\nPerform new resident orientation for every new resident.\n\nCreate and curate welcome materials and packages for new owners and tenants.\n\nOversee move-ins and move-outs for new residents from start to end.\n\nAmenity & Facility Management\nProcess and manage amenity reservations.\n\nOversee bike and storage rentals, track fobs and transponders, and update vehicle registrations not linked to moves.\n\nEvent Management\nPlan, execute, host, and attend resident events and activities throughout the year.\n\nSet up and maintain a schedule of recurring resident events.\n\nOrganize holiday décor in lobbies and courtyard for the holiday season.\n\nManage the resident events budget, with the assistance of the AGM or Front Desk Manager.\n\nRecords & File Management\nMaintain accurate office and building records for all 655 units, both digital and hard copy.\n\nProcess and track Check Request Forms and handle Accounting Processing as needed.\n\nAssist with Architectural Change Committee (ACC) Applications.\n\nMaintain, audit, and organize files for accuracy and accessibility.\n\nGenerate and follow up on Work Orders as necessary.\n\nOffice & Team Support\nMaintain office organization, cleanliness, and supply inventory; order items for the Front Desk, Engineering, and Management, including coffee, water, and resident supplies.\n\nEnsure all homeowner supplies are in stock and priced appropriately.\n\nSupport special projects and operational initiatives assigned.\n\nQualifications / Requirements:\nMust be at least 18 years of age and successfully pass a pre-employment background check and drug screening\nMust have a minimum of a High School Diploma or equivalent. Bachelor's Degree preferred.\nMinimum of 6 months of relevant experience. \nEvent planning or coordination experience within an HOA, hotel, hospitality, or similar service-oriented environment is highly preferred. \nStrong verbal and written communication skills, skilled in grammar, spelling, and letter composition.\nFamiliarity with office equipment, including computers, scanners, and copiers.\nExperience with Microsoft Office Suite.\nDependable, punctual, and reliable.\nProfessional manner and appearance.\nAbility to understand and follow directions accurately.\nSelf-starter with good organizational skills, ability to prioritize, and time management skills.\nAbility to maintain a neat work environment.\nnjoys working with people to help resolve matters.\nAbility to communicate questions, ideas, and concerns with supervisor.\nAbility to provide a high level of customer service and hospitality.\nWhy Join Action?\nAction's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: https://tinyurl.com/actionglassdoor\nTeam Member Perks:\nComprehensive health benefits and paid time off package for qualifying employees\nOn-going hospitality and property management training\nOpportunities for career growth and advancement\nValues driven company culture promoting team work and excellence","description_format":"text","description_chars":4790,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Real Estate","Property Management"],"lifecycle":[{"event":"open","at":"2026-09-24T23:04:59Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":33,"reasons":["conf:0","win:early"],"computed_at":"2026-09-25T05:45:01Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/action-property-management-community-administrative-coordinator-the-infinity","json_url":"https://alion.io/job/action-property-management-community-administrative-coordinator-the-infinity.json","meta":{"generated_at":"2026-09-26T04:38:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4995,"day_limit":5000,"remaining_today":5,"minute_limit":60,"resets_at":"2026-09-27T00:00:00Z"}}}