{"id":3137611,"url":"https://alion.io/job/actionaid-international-executive-coordinator","title":"Executive Coordinator","company":{"id":671712,"name":"ActionAid International","domain":"actionaid.org","url":"https://alion.io/company/actionaid","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Zanzibar City, Tanzania"],"countries":["TZ"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":7000,"max_usd":14500,"period":"year","method":null,"sample_n":15479},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-06T12:25:06Z","employer_posted_date":null,"last_verified_at":"2026-10-06T12:25:06Z","board_verified":false,"closed_at":null,"days_open":34,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":34},"description":"Internal & External Vacancy Advertisement\n\nActionAid Tanzania is an anti-poverty agency working to end poverty and injustice.\n\n“Qualified young women candidates are highly encouraged to apply for this position”\n\nActionAid Tanzania (AATZ) is an affiliate member of the ActionAid International Federation, a global force working with women, men, and children living in poverty and exclusion to find solutions to alleviate poverty and injustice. AATZ has been operating in Tanzania since 1998 as a cross-border initiative by ActionAid Kenya and later transformed into a full-fledged Country Program in 2000. We started our operations in Zanzibar in year 2001. Since then, we have rolled out five country strategy papers that have contributed to the overall development of the country. AATZ is registered in the Tanzania Mainland and complied with the Zanzibar Society Act no 6 of 1995. AATZ is represented at the ActionAid International Assembly.\n\nCurrently, the organization is looking for a qualified, experienced, and self-motivated young person to fill in the following vacant position:\n\nJob Title: Executive Coordinator\n\nWorkstation: Head Office, Dar es salaam\n\nReports to: Country Director\n\nJob Role\n\nThe purpose of this position is to provide administrative and coordination support to the Country Director, Board, and Senior Management Team. The role involves facilitating internal and external communications on behalf of the Country Director, coordinating and supporting Board and General Assembly activities, liaising with relevant stakeholders, and Coordinating front-office operations and related administrative activities.\n\nKey Responsibilities\n\nFacilitate the Country Director’s travel itineraries, meeting and appointment schedules, and respond to inquiries from internal and external stakeholders, consulting the Country Director as appropriate.\n\nManage incoming and outgoing mail, emails, and phone calls.\n\nFacilitate the Country Director’s visa processes in coordination with the Human Resource (HR) and Administration Department and relevant authorities.\n\nServe as the primary point of contact for the Country Director’s engagement with Board members, General Assembly members, staff, and other external stakeholders.\n\nManage the Country Director’s budget in close coordination with Finance, including budget development, monitoring, expenditure tracking, and review of management accounts.\n\nFacilitate communication and coordination between Senior Management Team (SMT) members and external stakeholders.\n\nDevelop the Senior Management Team (SMT) meeting calendar and coordinate the scheduling and organization of SMT meetings in consultation with the Country Director.\n\nTake minutes of SMT meetings, circulate draft minutes for review and comments, and ensure that final versions are approved, signed, and properly filed.\n\nFollow up on the implementation of action points arising from SMT meetings and provide regular updates to the Country Director.\n\nAttend all Board and General Assembly meetings, take minutes, circulate draft minutes for review and comments, incorporate agreed revisions, and ensure that final minutes are signed by the relevant authorities and properly filed.\n\nCoordinate and maintain accurate records of all communications between Board and General Assembly members and Senior Management Team members.\n\nFollow up on the implementation of action points arising from Board and General Assembly meetings and provide updates to relevant stakeholders as appropriate.\n\nTo manage the front desk and reception by performing a variety of office administration, secretarial function aimed at facilitating the efficient running of the Office.\n\nEnsure the Front Desk office, equipment, and documents are kept neat, organized, and presentable.\n\nArrange and coordinate appointments and meetings for key staff.\n\nRespond to routine inquiries from visitors and representatives of other organizations, providing accurate information or directing them to the appropriate staff member as necessary.\n\nDisseminate relevant information to Programme Areas, other organizations, and the wider Country Programme, as appropriate.\n\nFacilitate the timely flow of information and documents to field staff through written communication, email, and other appropriate channels as necessary.\n\nAdvise the Board on legal matters partnering Governance and processes.\n\nKey Competencies and Skills\n\nStrong liaison, interpersonal and stakeholder engagement skills.\n\nAt least five years’ hands-on experience in executive coordination and supporting Board meetings and related governance processes.\n\nExcellent written and verbal communication skills, including professional minute-taking and report-writing skills.\n\nDemonstrated ability to plan, organise and coordinate meetings, events and other official functions effectively.\n\nStrong strategic thinking, planning and organisational skills.\n\nAbility to establish, maintain and strengthen positive and professional working relationships with staff and other stakeholders.\n\nStrong interpersonal, teamwork and relationship-management skills.\n\nHigh level of integrity and demonstrated ability to handle confidential and sensitive information with discretion.\n\nAbility to work independently with minimal supervision while exercising sound judgement and initiative.\n\nProficiency in Microsoft Office applications, particularly Microsoft Word, Microsoft PowerPoint and Excel.\n\nStrong analytical, problem-solving and decision-making skills.\n\nAcademic and Professional Qualifications\n\nBachelor’s degree in Public Administration, Business Administration, Management, Governance, Secretarial Studies, Office Administration, Law, Public Relations, International Relations, or a related field from a recognised institution.\n\nA Master’s degree or relevant professional qualification in Management, Governance, Administration, Law, Corporate Governance or a related field will be an added advantage.\n\nAt least five years’ relevant experience in executive coordination, office administration, Board/committee secretariat support or a similar role, preferably in an NGO or international organisation.\n\nDemonstrated experience in Board and governance processes, including meeting coordination, minute-taking, records management and follow-up of decisions and action points.\n\nGood computer skills, particularly Microsoft Word, Excel and PowerPoint, and strong secretarial and administrative skills.\n\nActionAid Tanzania is an equal opportunity employer and welcomes applications from suitably qualified candidates regardless of sex, race, disability, age, sexual orientation, gender identity or reassignment, religion or belief, marital status, pregnancy, or maternity status. Women are particularly encouraged to apply.","description_format":"text","description_chars":6751,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-23T06:33:09Z"}],"visa":[],"liveness":{"score":35,"band":"fade","label":"Fading","p_open":0.6,"p_active":0.782,"p_room":0.75,"age_days":33,"expected_fill_days":36,"reasons":["seen:33","win:late"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/actionaid-international-executive-coordinator","json_url":"https://alion.io/job/actionaid-international-executive-coordinator.json","meta":{"generated_at":"2026-11-09T18:49:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3967,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":671712},"rest":"https://alion.io/mcp/rest/get_company?id=671712"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Factionaid-international-executive-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Factionaid-international-executive-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Factionaid-international-executive-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/actionaid-international-executive-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Factionaid-international-executive-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3137611}},{"tool":"search_jobs","arguments":{"company":"actionaid.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3137611},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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