{"id":1136031,"url":"https://alion.io/job/acton-institute-conference-associatecoordinatormanager-acton-institute","title":"Conference Associate/Coordinator/Manager - Acton Institute","company":{"id":1048409,"name":"Acton Institute","domain":"acton.org","url":"https://alion.io/company/acton-institute","size_band":"11-50","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Julia","optional":true}],"status":"live","first_seen_at":"2026-09-23T08:09:28Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-23T11:09:39Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Conference Associate/Coordinator/Manager\nActon Institute\nGrand Rapids, MI | Full-Time | Salaried\nDepending on the candidate's experience, this position may be filled at the Associate, Coordinator, or Manager level, with corresponding adjustments to scope and compensation.\nABOUT THE ROLE\nIn this key position, you will join a team of talented professionals dedicated to Acton’s mission to execute logistics, planning, and coordination of Acton’s high-end events, conferences and programs. The role requires strong attention to detail and excellent planning, communication and coordination skills. It requires the ability and poise to work in a fast paced, results-oriented fashion while demonstrating professional decorum at all times. This role is ideal for someone who is highly organized, proactive, team-oriented, and excited to contribute to a mission-driven organization.\nThis is salaried full-time position is located at our headquarters in Grand Rapids, Michigan.\nABOUT THE ACTON INSTITUTE\nThe Acton Institute is a global leader at the intersection of faith, economics, and human flourishing. For more than 35 years, Acton has equipped religious leaders, business professionals, and scholars around the world to understand and live out the moral foundations of a free and virtuous society. Through high-impact educational programs, international events, and thought leadership, Acton helps shape the ideas and leaders who influence culture.\nIf you are energized by meaningful work, global impact, and a mission that connects faith to real-world leadership, Acton offers a unique opportunity to contribute to something that matters.\nROLES & RESPONSIBILITIES\nAssist with the planning, coordination, logistics, and execution of multiple conferences.\nTrack and manage various program processes and best practices; conference and project deadlines; program reports. \nCoordinate participant & staff logistics, including air/ground transportation, lodging, food/beverage, and special requests. \nManage vendors, including working with a team to determine needs; quoting services; maintaining budget; preparing event orders; overseeing location setup. \nProvide clear and professional oral and written communication with domestic and international participants, speakers, VIPs, and internal stakeholders. \nTrack various program deadlines and assist with the planning, coordination, logistics, and on-site execution of multiple programs. \nHandle and respond to conference inquiries in a timely manner. \nReview conference contracts.\nManage conference registration.\nProvide accurate and attentive data management including gathering, organizing, summarizing, and dissemination through filing systems, databases, and reporting. \nSchedule, monitor, and follow up on project deadlines and program outcomes.\nAbility to be proficient with databases such as Swoogo, Salesforce, and Concur. \nDemonstrate sound judgment whether working independently or in group settings.\nAssist with general departmental and institute-wide duties. \n QUALIFICATIONS & SKILLSDemonstrate an understanding and appreciation for Acton’s mission. \nUphold values consistent with the Acton Institute. \nBachelor’s Degree with 2+ years of proven professional experience planning and coordinating conferences. \nExcellent communication (written and oral) skills, attention to detail and ability to multi-task. \nForward thinker while able to focus on short-term assignments and tasks. \nDemonstrated customer service to support internal stakeholders. \nMaturity, humility, strong work ethic, with a “roll-up-my-sleeves” and “can-do” attitude. \nProper business and professional etiquette, with a warm hospitality and hosting demeanor. \nAbility to handle confidential information discretely. \nExercise sound judgment whether working independently or in group settings. \nParticipate in and contribute towards a cohesive and collaborative environment. \nProficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Publisher. \nAbility to be proficient with databases such as Swoogo, Salesforce, HubSpot, and Concur. Familiarity or proficiency with these systems is a plus. \nAbility to plan and execute conferences from concept to completion. \nAbility to provide onsite support at conferences.\nForward thinker while able to focus on short-term assignments and tasks.\nDemonstrated customer service to support internal stakeholders.\nPlease include your cover letter with your resume as one pdf file uploaded to the resume upload section.\nPlease contact Julia Kenney (Director of People and Culture) with any application questions.","description_format":"text","description_chars":4611,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-23T08:09:28Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":17,"reasons":["conf:4","win:early","comp:junior"],"computed_at":"2026-09-23T15:32:01Z"},"pay":null,"html_url":"https://alion.io/job/acton-institute-conference-associatecoordinatormanager-acton-institute","json_url":"https://alion.io/job/acton-institute-conference-associatecoordinatormanager-acton-institute.json","meta":{"generated_at":"2026-09-23T15:32:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}