{"id":3650897,"url":"https://alion.io/job/actual-group-executive-assistant-mf-5","title":"Executive Assistant (M/F)","company":{"id":2546008,"name":"Actual Group","domain":"actualgroup.com","url":"https://alion.io/company/actualgroup-com","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"A","score":100,"open_postings":44,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nantes, France"],"countries":["FR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-11-02T00:00:00Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-09T16:19:35Z","board_verified":false,"closed_at":"2026-11-09T16:19:35Z","days_open":7,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":7},"description":"Your agency Actual Nantes Tertiaire is looking for an Administrative & HR Assistant (M/F) in Nantes.\nHere are your missions\n Organize and manage the secretariat of the General Manager and the management of CODIR and statutory governance bodies:\nManage the General Manager's agenda, with planning and follow-up of bodies (Management Committee, offices and boards of directors) and other appointments (external partners, management committee reporting)\nOrganize Management Committees: preparation of agendas with stakeholders, minutes and distribution\nEnsure the follow-up and updating of the calendar of priority CODIR projects\nPrepare and distribute administrative and financial files (statutory declarations, grant applications, etc.)\nContribute to the creation of internal and external communication tools and ensure their distribution (annual report, newsletter, mailings)\nPrepare and follow up on files related to statutory bodies (board of directors, general assembly): planning, invitations, organization and minutes; links with the President.\n Ensure personnel administration and participate in HR missions:\nFollow-up and management of continuing professional training.\nDistribution and follow-up of job offers and applications.\nCompletion of formalities related to hiring (welcome file, employment contract, DUE, medical visits, etc.) and employee departure.\nManagement of affiliations with supplementary organizations: health and provident, responses to various administrations, certificates...\nFollow-up and management of sick leave with the CPAM (DSN) and provident files.\nFollow-up of meal vouchers.\nPrepare and guarantee the quality of payroll variables transmitted to the service provider.\nEnsure the control of social charges related to payroll in connection with the accountant\nProduction of reports and monitoring tables; of the economic, social and environmental database of the association\nData for financing files\nParticipation in the construction of the payroll (budget, actuals)\n Manage files related to the activity of the Headquarters or cross-functional to the Association\nOrganize key moments of associative life: General Assembly, internal or external times (inauguration).\nEnsure the reception and secretariat of the headquarters (mail, filing, archiving, telephone and reception of visitors...)\nEnsure the monitoring of headquarters supplies and ensure the link with the person in charge of orders\nEnsure the collection and consolidation of data useful for reports and monitoring tables; manage the follow-up of certain contracts (Naolib, NGE)\nStart date as soon as possible in temporary workGross monthly salary: 2,383 € over 13 months including the support function allowance Salary benefits: Mobility plan + Meal vouchers + CSE\nExcellent oral and written expression\nRigor, method, organizational skills, autonomy and versatility\nMastery of office tools (Outlook, Word, Excel, Powerpoint, DTP, etc.)\nDesired experience in an administrative management position related to human resources and personnel administration, including the use of a payroll tool\nAbility to work in a multidisciplinary team\n Sense of confidentiality and discretion regarding all files and information processed by the headquarters and the general management.","description_format":"text","description_chars":3262,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-03T00:05:00Z"},{"event":"close","at":"2026-11-09T16:19:35Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/actual-group-executive-assistant-mf-5","json_url":"https://alion.io/job/actual-group-executive-assistant-mf-5.json","meta":{"generated_at":"2026-11-14T04:56:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8170,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2546008},"rest":"https://alion.io/mcp/rest/get_company?id=2546008"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Factual-group-executive-assistant-mf-5"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Factual-group-executive-assistant-mf-5"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Factual-group-executive-assistant-mf-5"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/actual-group-executive-assistant-mf-5\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Factual-group-executive-assistant-mf-5"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3650897}},{"tool":"search_jobs","arguments":{"company":"actualgroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3650897},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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