{"id":2385951,"url":"https://alion.io/job/actual-group-versatile-executive-assistant-mf","title":"Versatile Executive Assistant (M/F)","company":{"id":2546008,"name":"Actual Group","domain":"actualgroup.com","url":"https://alion.io/company/actualgroup-com","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Paris, France"],"countries":["FR"],"hiring_countries":["FR"],"hiring_countries_total":1,"salary":{"min":32000,"max":32000,"currency":"EUR","period":"year","gross":null,"usd_annual":35771},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-23T00:00:00Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-15T03:45:55Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"Assistance to the General Management and administrative management of new hires\nManaging the Comex agenda: prioritizing, organizing meetings, and managing travel.\nPreparing executive files: creation, proofreading, and formatting of documents, reports, and presentations.\nFiltering and managing information flows: priority and confidential handling of emails and mail.\nCoordinating stakeholders: key interface with internal and external contacts (clients, candidates, service providers).\nMonitoring onboardings in liaison with HR and IT departments (Managing badge access, phones, and equipment for new employees with the IT department).\nCoordination and monitoring of General Services\nEnsuring excellence in the work environment by coordinating all partners and service providers (reception, maintenance, office supplies, security).\nManaging workspaces and ensuring a functional work environment.\nBudgetary and contractual monitoring: managing the general services budget, monitoring supplier contracts, and continuously seeking cost optimization.\nManaging equipment and stocks: monitoring supply orders and managing hardware inventory in close liaison with the IT department.\nMaintenance and continuous improvement: reactive handling of local malfunctions and proposing pragmatic adjustments to streamline daily office life.\nOrganization of Internal & External Events\nMonitoring company events: In liaison with the Marketing Director, you are responsible for planning internal and external events.\nReception and representation: taking care of VIP visitors (institutional clients, strategic partners).\nInternal Communication\nContributing to the animation of internal communication (information notes).\nSupport in organizing collective highlights (team buildings, internal HR events).\nOccasional participation in some cross-functional projects in liaison with internal teams.\nTechnical Skills\nMastery of digital tools: Office suite (Outlook, Word, Excel, PowerPoint) and collaborative tools (shared calendars, remote work platforms).\nAdministrative skills: writing ease, documentary rigor, and methodical organization.\nAn understanding of the financial and regulatory ecosystem is a plus.\nLanguages: English B1/B2 (written and oral).\nSoft Skills\nAbsolute discretion, sense of service, and management of sensitive information.\nAnticipation, proactivity, fine management of priorities, and stress management in a demanding environment.\nInterpersonal skills, team spirit, and natural adherence to company values.","description_format":"text","description_chars":2508,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Intermediate (B1)","optional":false}]},"benefits":["Company events"],"hiring_locations":[{"name":"France","iso":"FR","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Human Resources"],"lifecycle":[{"event":"open","at":"2026-10-12T20:12:39Z"}],"visa":[],"liveness":{"score":20,"band":"cold","label":"Long shot","p_open":1,"p_active":0.358,"p_room":0.55,"age_days":21,"expected_fill_days":15,"reasons":["conf:2","agency","win:tail","comp:brand"],"computed_at":"2026-10-14T06:34:16Z"},"pay":{"stated_usd_annual":35771,"is_top_pay":false},"html_url":"https://alion.io/job/actual-group-versatile-executive-assistant-mf","json_url":"https://alion.io/job/actual-group-versatile-executive-assistant-mf.json","meta":{"generated_at":"2026-10-15T04:00:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5764,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2546008},"rest":"https://alion.io/mcp/rest/get_company?id=2546008"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Factual-group-versatile-executive-assistant-mf"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Factual-group-versatile-executive-assistant-mf"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Factual-group-versatile-executive-assistant-mf"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/actual-group-versatile-executive-assistant-mf\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Factual-group-versatile-executive-assistant-mf"}]}