{"id":2804150,"url":"https://alion.io/job/acuitilabs-executive-assistant","title":"Executive Assistant","company":{"id":3223341,"name":"Acuitilabs","domain":"acuitilabs.com","url":"https://alion.io/company/acuitilabs","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Keka","truth_index":{"grade":"D","score":54,"open_postings":17,"ghost_share":0.765,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pune, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":22000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-17T11:36:11Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-10-26T16:42:00Z","board_verified":true,"closed_at":null,"days_open":39,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":38},"description":"Job Title: Executive Assistant\nJob Location: Baner, Pune (Work from Office)\nWho We Are\nAcuiti Labs is a specialist Global SAP consulting firm headquartered in London, UK, servicing clients globally for ‘Consume to Cash’ process transformation and optimization.\nWe solve business challenges using fit-for-purpose solution architecture and technology that align with client requirements, enable optimum functionality, and deliver market-winning digital strategies. With expertise in technology R&D, business strategy, and digital transformation, we design efficient solutions, build software platforms, and enable innovation.\nFor more information, please visit: www.acuitilabs.com\nWhat We Believe In - We take pride in having a diverse and talented workforce spread across multiple geographies. As a gender-neutral organization, we strongly believe in Diversity and Inclusion. Our core values include:\nExcellence\nIntegrity\nLearning\nOrganisational Pride\nRespect\nWhat We Do\nAs an SAP Silver Partner specializing in SAP BRIM, Acuiti Labs delivers business technology solutions and digital transformation on S/4HANA and cloud applications such as Subscription Billing, CPQ, and Entitlement Management.\nOur expertise supports subscription and consumption-based Target Operating Models across industries: Mobility-as-a-Service, Tourism-as-a-Service, Ports-as-a-Service, Postal-as-a-Service, Telco-as-a-Service, and Software-as-a-Service.\nWhat You’ll Do\nWe are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to the Chief Operating Officer (COO) while ensuring the smooth functioning of administrative and operational activities across the organization.\nThis role requires an individual who can effectively manage executive priorities, coordinate with senior stakeholders, handle confidential information with discretion, and drive seamless execution of business and administrative responsibilities. The ideal candidate will be resourceful, detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.\nAs a trusted partner to the COO, you will play a key role in supporting leadership effectiveness, operational excellence, and organizational efficiency.\nExecutive & Leadership Support\nManage the COO's calendar, appointments, meetings, and business schedules.\nCoordinate internal and external meetings, leadership reviews, client interactions, and business discussions.\nPrepare meeting agendas, presentations, reports, briefing notes, and executive correspondence.\nCapture meeting minutes, track action items, and ensure timely follow-up and closure.\nManage and prioritize communications on behalf of the COO.\nCoordinate with senior leaders, clients, partners, and internal stakeholders across geographies.\nSupport strategic initiatives, leadership programs, and special projects driven by the COO's office.\nMaintain a high level of confidentiality while handling sensitive business, employee, client, and organizational information.\nAct as a key liaison between the COO and various business functions to ensure effective communication and execution.\n\nTravel, Events & Meeting Coordination\nManage domestic and international travel arrangements, including flights, hotels, transportation, visas, and travel itineraries.\nCoordinate logistics for leadership meetings, board reviews, client visits, business events, and executive engagements.\nOrganize leadership offsites, business dinners, team events, and company-wide programs.\nEnsure smooth execution of all travel and event-related activities.\n\nOffice Administration & Facility Management\nOversee day-to-day office administration and ensure a productive, professional workplace environment.\nManage housekeeping, pantry services, office supplies, seating arrangements, maintenance activities, and facility requirements.\nCoordinate office refurbishment, infrastructure upgrades, workspace planning, and administrative projects.\nSupervise administrative support staff and ensure efficient delivery of services.\nMaintain high standards of workplace readiness, employee experience, and operational efficiency.\n\nVendor & Administrative Management\nManage relationships with vendors, service providers, and facility partners.\nCoordinate vendor onboarding, contract renewals, documentation, invoices, and service-level compliance.\nWork closely with HR, Finance, Procurement, and IT teams to support business operations.\nMonitor administrative expenses and identify opportunities for process improvements and cost optimization.\nEnsure adherence to company policies, administrative procedures, and compliance requirements.\n\nEmployee Engagement & Culture Support\nSupport employee engagement initiatives, celebrations, rewards and recognition programs, and company events.\nCoordinate branding and employee experience activities across office locations.\nManage procurement and distribution of corporate branding materials for internal and external events.\n\nAdditional Responsibilities\nProvide support for ad-hoc business requirements, executive requests, and organizational initiatives.\nAssist leadership with business reporting, documentation, tracking mechanisms, and coordination activities.\nTake ownership of responsibilities beyond the defined scope whenever required to support business objectives.\nDemonstrate flexibility and a solution-oriented mindset while managing evolving priorities.\n\nQualifications & Experience\nBachelor's Degree in Business Administration, Commerce, Management, or a related field.\n5-10 years of experience as an Executive Assistant, Executive Coordinator, Office Manager, Administration Executive, or similar role.\nPrior experience supporting CXO-level executives, senior leadership teams, Managing Directors, or Business Unit Heads is highly preferred.\nExperience working in consulting, professional services, technology, or multinational organizations will be an advantage.\nLocal candidate based in Pune preferred.\n\nSkills & Competencies\nExceptional organizational, planning, and multitasking abilities.\nStrong stakeholder management and relationship-building skills.\nExcellent verbal and written communication skills.\nHigh level of professionalism, maturity, and confidentiality.\nStrong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\nAbility to prioritize effectively and manage multiple competing deadlines.\nStrong problem-solving and execution-oriented mindset.\nAbility to work independently with minimal supervision.\nFluency in English, Hindi, and Marathi.\n\nWhy Join Us?\nWhen you join Acuiti Labs, you’ll work with some of the best minds in the industry to solve complex business challenges. From continuous learning to leadership opportunities, Acuiti Labs offers the right platform to grow your career in a global, innovative, and people-first environment.","description_format":"text","description_chars":6854,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Marathi","level":"Advanced (C1)","optional":false},{"language":"Hindi","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Company events","Continuous learning"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-18T04:24:56Z"}],"visa":[],"liveness":{"score":26,"band":"fade","label":"Fading","p_open":1,"p_active":0.464,"p_room":0.55,"age_days":38,"expected_fill_days":28,"reasons":["conf:2","stale_co","win:tail"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/acuitilabs-executive-assistant","json_url":"https://alion.io/job/acuitilabs-executive-assistant.json","meta":{"generated_at":"2026-10-26T21:21:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28809,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3223341},"rest":"https://alion.io/mcp/rest/get_company?id=3223341"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Facuitilabs-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Facuitilabs-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Facuitilabs-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/acuitilabs-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Facuitilabs-executive-assistant"}]}