{"id":4180462,"url":"https://alion.io/job/acuren-administrative-assistant","title":"Administrative Assistant","company":{"id":1969349,"name":"Acuren","domain":"acuren.com","url":"https://alion.io/company/acuren-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tulsa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SQL","optional":false}],"status":"live","first_seen_at":"2026-11-12T17:21:11Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T17:21:11Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Position Summary\nAcuren is currently hiring an Administrative Assistant. In this role you will be responsible for routine duties and supporting office processing, records keeping, payroll time entry and review, meeting and travel arrangements, completing purchase orders, invoicing, and conducting miscellaneous accounting functions.\nRole Details: Full time position, Monday-Friday\nOn site/ In office position\nYou will be a shared resoruce between 3 offices (Tulsa, Leander, and Magnolia locations)\nResponsibilities\nAdministrative and program support to the office and/or program area\nOverseeing the scheduling of meetings, receiving and processing of mail and faxes to ensure items go to the correct party,\nPreparing, proofreading and editing correspondence (forms, letters, spreadsheets, presentations, etc.).\nProviding information and interpretation of administrative processes and procedures such as travel and expenses, pay and benefits, training, etc. to support staff.\nCoordinating purchase of office supplies, courier services, office equipment repair and maintenance, telephone issues and facility related needs.\nCoordinating all facility management issues (building access, electrical and mechanical, office renovations, furniture moves, etc.\nProviding and coordinating support to program areas that may include:\nAssist with implementing effective office practices and processes and ensuring ongoing effectiveness of same.\nScheduling, tracking and uploading training documentation\nEnsuring accurate data input into various program specific databases (e.g.: onboarding, training, etc.).\nResponding to customer and employee enquiries related to claims, invoices, purchase orders and office maintenance and processes.\nAccounting Support\nAnalyzing DTR information for accuracy prior to generating invoices;\nReceiving and ensuring legal review of purchase orders and/or work order acknowledgements, and ensuring sign off by client;\nAssisting Finance Administrators with AR Collection issues and/or processing of requisitions and AP invoices;\nEntering and reviewing weekly time reports and expenses into system.\nRequirements\nKNOWLEDGE, SKILLS & ABILITIES:\nThe position requires sound knowledge and understanding in the following areas:\nSound working knowledge of the overall business of the company and the impact of the program specialty on supporting those business objectives\nIn depth working knowledge of company software applications and related office systems (e.g.: Microsoft Office, SQL, Concur, MAS500, CMD, Quickbase, E-Requester, etc.)\nThorough understanding of collective agreement terms and conditions\nThe position requires the following skills and abilities:\nHighly developed interpersonal and communication skills\nWell-developed problem solving skills to solve a range of common and unusual work problems which may require the development of innovative and creative solutions\nAbility to organize, prioritize and coordinate multiple assignments/tasks within a team in a timely and effective manner\nEDUCATION:\nThis position requires a secondary school diploma with a minimum of three (3) years of related administrative experience. \nRelated post-secondary training would be considered as asset.\nWorking Conditions\nOffice environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance. \nTravel may be required.\nPHYSICAL JOB REQUIREMENTS & DEMANDS:\nSitting for extended periods of time\nCompany Overview and Benefits\nAcuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.\nOur work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.\nAcuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.\nBenefits\nCompetitive Salary\nMedical, dental, and supplemental insurance\n401K Plan\nPaid Holidays\nPaid Time Off\nEmployee Assistance Program\nCompany paid Life & AD&D\nEmployee stock purchase plan","description_format":"text","description_chars":4987,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Test & Measurement Instruments","Testing, Inspection & Certification"],"lifecycle":[{"event":"open","at":"2026-11-12T17:21:11Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":6,"reasons":["conf:2","win:early"],"computed_at":"2026-11-12T19:49:36Z"},"pay":null,"html_url":"https://alion.io/job/acuren-administrative-assistant","json_url":"https://alion.io/job/acuren-administrative-assistant.json","meta":{"generated_at":"2026-11-12T19:49:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":41846,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1969349},"rest":"https://alion.io/mcp/rest/get_company?id=1969349"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Facuren-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Facuren-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Facuren-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/acuren-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Facuren-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4180462}},{"tool":"search_jobs","arguments":{"company":"acuren.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4180462},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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