{"id":1506154,"url":"https://alion.io/job/acuren-office-manager-2","title":"Office Manager","company":{"id":1969349,"name":"Acuren","domain":"acuren.com","url":"https://alion.io/company/acuren-com","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tulsa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":56000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1575},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-30T05:50:11Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-09-30T14:57:03Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Position Summary\nAcuren is currently recruting for an Office Manager to support our operation in Tulsa, OK.\nResponsible for managing the office, payroll, accounting functions; provides customer service support; performs Human Resources activities; provides administrative support to staff and Division Manager at the location.\nResponsibilities\nEnter hours timely and effectively for weekly for payroll.\nProvide weekly P&L report to Manager (Sales and Expenses).\nAssist with and ensure compliance with Account Payable procedures.\nAssist with forecasting reports - Flash report.\nAct as liaison to HR with regards to employee relations/policy/benefit issues,\nAssist in the completion of End of Month Closing. \nTrack and retrieve Aged invoices for payment.\nOpen, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.\nAnswer and direct incoming phone calls.\nProvide administrative support\nGenerate region invoicing weekly.\nGenerate end of month accruals and deferrals.\nPost customer payments. Post revenues by verifying and entering transactions.\nUpdate and maintain receivables by totally unpaid invoices.\nResearch and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.\nAdjust accounts or ledgers as applicable.\nSupport controller and accounting team with various administrative functions.\nFollow filing procedures to ensure the divisions compliance.\nPerforms other related duties assigned by Manager.\nRequirements\nMinimum 2 to 4 years of management and/or accounting experience\nAssociates degree or higher in Business or related field; desired but not required\nProficient with MS Office: Word, Excel, PowerPoint\nAbility to meet stringent deadlines\nSelf-starter, enthusiastic, and cooperative attitude\nAbility to maintain focus on multiple projects\nDemonstrated experience in high volume Accounts Payable, creating, tracking and analyzing Journal Entries.\nExperience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.\nExcellent math skills with the ability to create and manipulate Excel spreadsheets.\nExperience in accounts receivable including invoicing and collections, interpreting contract billing language.\nAbility to self-direct to accomplish the work of the office.\nStrong interpersonal, communication, and team-oriented skills.\nAbility to work in a fast-paced office environment\nWillingness and ability to work overtime routinely.\nStrong interpersonal, communication and team-oriented skills\nHighly detail oriented with exceptional planning and organization skills\nStrong problem analysis and problem resolution skills\nHighly adaptable with ability to work in a fast-paced office environment\nBenefits\nCompetitive Salary \nMedical, dental, vision, and supplemental insurance\n401K Plan \nPaid Holidays \nPaid Time Off\nWorking Conditions\nWorking Conditions:\nOffice environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.\nSitting for extended periods of time\nCompany Overview\nAcuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.\nOur work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.\nAcuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.","description_format":"text","description_chars":4413,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":2,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Science & Engineering","Nuclear Energy"],"lifecycle":[{"event":"open","at":"2026-09-30T05:50:11Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:11","win:early","comp:junior"],"computed_at":"2026-10-01T02:24:04Z"},"pay":null,"html_url":"https://alion.io/job/acuren-office-manager-2","json_url":"https://alion.io/job/acuren-office-manager-2.json","meta":{"generated_at":"2026-10-01T02:24:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1834,"day_limit":5000,"remaining_today":3166,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}