{"id":4013231,"url":"https://alion.io/job/acwa-admin-supervisor","title":"Admin Supervisor","company":{"id":2009856,"name":"Acwa","domain":"acwapower.com","url":"https://alion.io/company/acwapower","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":7,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saudi Arabia"],"countries":["SA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-10T11:16:13Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T11:16:13Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Position Title: Admin Supervisor\nJob Location: Al Madinnah Al Manwarah, Sidra\nProject: Taiba 1\nJOB PURPOSE\nTo supervise the delivery of administrative and support services across the assigned plant and associated facilities, including office administration, facilities upkeep, employee accommodation, transportation, and government relations coordination. Ensure services are timely, cost-effective, and aligned with company policies, safety standards, and operational requirements.\nKEY ACCOUNTABILITIES\nAdministration Planning and Reporting\nPrepare and implement the site administration plan in alignment with operational priorities and PGM direction.\nCoordinate administrative requirements with department heads to ensure adequate resources and uninterrupted support services.\nProvide regular updates to the PGM on service performance, expenditure, outstanding issues, and corrective actions.\nMaintain administrative records, service schedules, and action trackers\nPeople Supervision\nAllocate responsibilities and supervise the daily activities of administration staff and assigned support personnel.\nSet individual objectives, monitor performance, and provide feedback and coaching.\nArrange staff coverage to maintain continuity of essential administrative services.\nIdentify training needs and promote service quality, accountability, and safe working practices.\nFacilities and Office Administration\nSupervise the upkeep of offices, common areas, and associated buildings, coordinating repairs and preventive maintenance with relevant teams.\nOversee housekeeping, catering, waste management, pest control, drinking water supply, and other assigned support services.\nConduct routine inspections and follow up on deficiencies to maintain safe, clean, and functional facilities.\nManage office supplies, furniture, administrative equipment, and related inventories.\nCoordinate building access and visitor arrangements with Security and relevant departments.\nAccommodation Management\nCoordinate employee accommodation allocation, occupancy records, check-in, and check-out arrangements.\nMonitor accommodation conditions, maintenance, housekeeping, utilities, and service quality.\nAddress accommodation-related complaints and escalate unresolved matters.\nSupport accommodation assessments, renewals, and proposed changes in coordination with Procurement and relevant stakeholders.\nTransportation and Travel Support\nCoordinate employee transportation, shuttle schedules, airport transfers, and approved business travel logistics.\nMonitor assigned vehicles, driver schedules, maintenance arrangements, and relevant documentation.\nReview transport utilization and recommend improvements to service reliability and cost efficiency.\nCoordinate with service providers to resolve delays and maintain compliance with company safety requirements.\nGovernment Relations and External Coordination\nCoordinate site-related government transactions with the Government Relations team and authorized company representatives.\nTrack administrative permits, licenses, and relevant document expiry dates, following up on timely renewals.Liaise with local authorities, utility providers, and external stakeholders on assigned administrative matters.\nSupport employee documentation and government service requests through the responsible P&C and Government Relations teams.\nMaintain accurate records of submissions, approvals, and official correspondence.\n\nService Providers and Cost Control\nSupport the preparation of administrative service requirements and scopes of work.\nMonitor vendor performance against agreed service standards and escalate recurring service failures.\nVerify service delivery and supporting documentation before submitting invoices for approval.\nTrack administrative expenditure, explain variances, and recommend cost improvements.\nCoordinate procurement requests and contract renewals within approved procedures and delegated authority.\n\nEmployee Administrative Support\nCoordinate workplace readiness for new joiners, including accommodation, transport, access arrangements, and office requirements, as applicable.\nLiaise with IT and P&C to follow up on required equipment and onboarding arrangements.\nRespond to employee administrative requests and maintain records of actions taken.\nSupport employee transfers and departures through accommodation clearance, transport arrangements, and return of assigned administrative assets.\nRefer employee relations, payroll, recruitment, and other specialist P&C matters to the responsible team.\nPolicies, Records, and Compliance\nImplement approved administration policies, procedures, and controls.\nMaintain accurate and confidential administrative records, inventories, contracts, and service documentation.\nProvide supporting documents for audits and ensure timely closure of assigned findings.\nCoordinate with HSE to ensure administrative facilities and service providers follow applicable site requirements.\nReport unsafe conditions, service disruptions, and compliance concerns to the responsible stakeholders.\nContinuous Improvement\nIdentify opportunities to improve administrative workflows, employee experience, and service efficiency.\nMonitor recurring complaints and implement corrective actions.\nSupport digital tracking, standardization, and improved reporting of administrative services.\nRelated Assignments\nPerform other duties assigned by the PGM that are consistent with the role’s scope and responsibilities.\nCOMMUNICATION & WORKING RELATIONSHIPS\nFacilities, accommodation, catering, housekeeping, and transportation service providers.\nLandlords, suppliers, contractors, and utility providers.\nLocal authorities and government bodies, within assigned responsibilities.\nProject company and client administration counterparts, as applicable.\nQUALIFICATIONS, EXPERIENCE & SKILLS\nMinimum Qualifications:\nBachelor’s degree in Business Administration, Public Administration, Management, or a related discipline.\nMinimum Experience:\nFive years of relevant experience in administration, facilities coordination, or site support services, including at least two years in a supervisory capacity.\nExperience in power, water, industrial operations, or remote project environments is preferred.\nSkills:\nStrong planning, organizing, and prioritization skills.\nEffective team supervision and service coordination.\nKnowledge of facilities, accommodation, and transportation administration.\nWorking knowledge of relevant government procedures and administrative documentation.\nVendor performance monitoring and cost control.\nEffective communication, negotiation, and relationship management.\nProblem-solving and complaint resolution.\nProficiency in Microsoft Office and administrative tracking systems.\nAccurate recordkeeping and confidentiality.\nAbility to work effectively with a multicultural workforce.\nGood command of Arabic and English.","description_format":"text","description_chars":6883,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Arabic","level":"All 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