{"id":1330041,"url":"https://alion.io/job/adarx-pharmaceuticals-executive-assistant-c-suite","title":"Executive Assistant (C-Suite)","company":{"id":3782999,"name":"ADARx Pharmaceuticals","domain":"adarx.com","url":"https://alion.io/company/world-9","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Diego, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":110000,"max":125000,"currency":"USD","period":"year","gross":null,"usd_annual":125000},"salary_estimate":null,"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-11T23:52:00Z","employer_posted_date":"2026-09-11","last_verified_at":"2026-10-29T00:41:56Z","board_verified":true,"closed_at":null,"days_open":47,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":47},"description":"Company Overview:\nADARx Pharmaceuticals, Inc., (the “Company” or “ADARx”) located in San Diego, is a clinical stage biotechnology company committed to turning cutting-edge science into life-saving therapeutics. ADARx has developed proprietary RNA targeting platforms and technology for silencing or editing target mRNA. ADARx has a growing pipeline of RNA targeting therapeutics for treating diseases across a range of therapeutic areas including genetic, cardiometabolic, complement-mediated diseases and central nervous system.\nRole Description:\nThe Executive Assistant to the C-Suite provides high-level administrative and operational support to the Executive Leadership Team. This role requires exceptional organizational skills, discretion, and the ability to manage complex scheduling, communications, and priorities in a fast-paced pharmaceutical or biotechnology environment. The Executive Assistant serves as a key liaison across departments and with external stakeholders, ensuring efficient coordination of activities supporting clinical development, medical affairs, and executive initiatives.\nEssential Responsibilities:\nExecutive Support\nProvide high-level administrative and operational support to one or more C-suite executives.\nProactively manage the executive’s schedule, priorities, commitments, and day-to-day workflow.\nAnticipate the executive’s needs and proactively identify and resolve scheduling, logistical, and administrative issues.\nServe as a professional and trusted point of contact for internal and external stakeholders.\nManage sensitive and confidential information with the highest level of discretion and judgment.\nMonitor priorities and deadlines and ensure important commitments and follow-up items are addressed.\nOther duties as defined.\nMeeting & Project Coordination\nManage complex, dynamic calendars, balancing internal meetings, external commitments, travel, and strategic priorities.\nSchedule and coordinate executive leadership meetings, Board meetings, investor meetings, and other high-priority engagements.\nPrepare meeting agendas, materials, presentations, and briefing documents as needed.\nAttend select meetings to capture key decisions, action items, and follow-ups.\nTrack action items and ensure timely follow-through with appropriate stakeholders.\nResolve scheduling conflicts and reprioritize commitments as business needs change.\nTravel & Expense Management\nCoordinate complex domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.\nPrepare comprehensive travel agendas and proactively manage changes or disruptions.\nCoordinate visas, meeting logistics, and other travel requirements when applicable.\nPrepare and reconcile executive expense reports in accordance with company policies.\nExecutive Communications & Correspondence\nDraft, edit, proofread, and coordinate executive correspondence, communications, presentations, and other materials.\nManage incoming and outgoing communications and appropriately prioritize matters requiring executive attention.\nCoordinate communications with internal leaders, Board members, investors, partners, vendors, and other external stakeholders.\nExercise appropriate judgment regarding matters that should be handled independently versus escalated to the executive.\nBoard & Leadership Support\nSupport preparation and logistics for Board of Directors meetings, including scheduling, meeting materials, presentations, and follow-up.\nCoordinate Executive Leadership Team meetings and other senior leadership forums.\nMaintain calendars and key deadlines related to Board and executive activities.\nSupport preparation of presentations, briefing materials, and meeting books.\nMaintain appropriate confidentiality regarding Board, executive, financial, personnel, and strategic information.\nEssential Physical Characteristics:\nReasonable accommodation(s) may be made to enable qualified individuals with disabilities to perform the essential functions of a job, on a case-by-case basis.\nQualifications:\nBachelor’s degree required, Master’s degree preferred..\nMinimum 6+ years of executive administrative support experience, supporting senior leadership (VP, SVP, or C-suite).\nExperience in biotechnology, pharmaceutical, healthcare, or life sciences industries strongly preferred.\nExperience supporting complex calendars and coordinating cross-functional teams.\nFamiliarity with pharmaceutical or biotechnology company operations.\nExperience coordinating large meetings, advisory boards, or scientific conferences.\nRequired Key Attributes:\nExceptional organizational and time management skills with strong attention to detail.\nAbility to manage multiple priorities and adapt quickly in a fast-paced environment.\nHigh level of professionalism and discretion when handling confidential information.\nStrong written and verbal communication skills.\nAdvanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and virtual meeting platforms.\nAbility to work independently while maintaining strong collaboration with cross-functional teams.\n Compensation:\nThis is a full-time position, Monday-Friday, occasional overtime.\nPay is commensurate with experience.\nEquity-based compensation\nPerformance-based bonuses\n401(k) with Company Match\nMedical, Dental, Vision\nFlexible Spending Account\nLife Insurance\nEmployee Assistance Program\nEmployee Discounts\nGym Membership\nPaid Vacation\nPaid Holidays\nPaid Sick, Jury Duty, Bereavement\n Work Authorization:\nUnited States (Required)\nBackground Check\nAs a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check.\nADARx Pharmaceuticals is an EEO employer committed to an exciting, diverse, and enriching work environment. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.\nDisclosure Statement:\nThe above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.\nAny data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.\nThe range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual target bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, type and length of experience within the industry, and other job-related factors permitted by law.\nTotal Compensation includes base salary; benefits: medical, vision, and dental insurance; life insurance; 401(k) matching program; paid time off; paid holidays; Employee Assistance Program; and other employee benefits. This role may also be eligible for short-term or long-term incentive compensation, including but not limited to cash bonuses.\nFollowing a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current NAI employee who was conditionally offered the position.","description_format":"text","description_chars":7902,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Equity","Gym membership","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology"],"lifecycle":[{"event":"open","at":"2026-09-27T09:09:04Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":72500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":22,"band":"cold","label":"Long shot","p_open":1,"p_active":0.617,"p_room":0.35,"age_days":46,"expected_fill_days":21,"reasons":["conf:6","win:tail"],"computed_at":"2026-10-28T05:59:10Z"},"pay":{"stated_usd_annual":125000,"is_top_pay":true},"html_url":"https://alion.io/job/adarx-pharmaceuticals-executive-assistant-c-suite","json_url":"https://alion.io/job/adarx-pharmaceuticals-executive-assistant-c-suite.json","meta":{"generated_at":"2026-10-29T01:38:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2467,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3782999},"rest":"https://alion.io/mcp/rest/get_company?id=3782999"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fadarx-pharmaceuticals-executive-assistant-c-suite"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fadarx-pharmaceuticals-executive-assistant-c-suite"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fadarx-pharmaceuticals-executive-assistant-c-suite"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/adarx-pharmaceuticals-executive-assistant-c-suite\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fadarx-pharmaceuticals-executive-assistant-c-suite"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1330041}},{"tool":"search_jobs","arguments":{"company":"adarx.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1330041},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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