{"id":1570010,"url":"https://alion.io/job/adhoc-resourcing-operations-manager-adhoc","title":"Resourcing & Operations Manager - AdHoc","company":{"id":2055436,"name":"AdHoc","domain":"adhoc.fm","url":"https://alion.io/company/adhoc-fm","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Management","role_family":"Management","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brooklyn, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":110000,"currency":"USD","period":"year","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Google Workspace","optional":false},{"name":"QuickBooks","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-01T07:30:25Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-01T18:29:37Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Who We Are\nAdHoc is an experiential marketing and creative production agency that develops culture-driven campaigns, events, partnerships, and brand experiences for some of the world’s most influential companies and artists. We operate at the intersection of strategy, storytelling, production, and community, connecting our clients to audiences in meaningful, memorable ways.\nWe are a fast-moving, collaborative, and highly creative team that values initiative, accountability, curiosity, and high standards. As we continue to grow, we are looking for an operational leader who can help build the systems, structure, and infrastructure that allow the company to scale intelligently while preserving the creative energy and agility that defines AdHoc.\nAbout This Role\nAdHoc is seeking a Resourcing & Operations Manager to lead and evolve the company’s internal operations across business management, finance, HR, and technology systems. This role sits at the center of the organization-- partnering closely with leadership, creative, production, and partnership teams to ensure the business operates efficiently, sustainably, and strategically as we grow.\nThis role requires a highly organized and proactive operator who can move fluidly between strategic planning and hands-on execution. The ideal candidate is someone who enjoys building systems, improving workflows, creating accountability, and helping creative teams do their best work within a strong operational foundation.\nThe Creative Operations Manager will oversee company operations, people operations, financial management, internal systems, and operational infrastructure while helping shape the next phase of growth for the agency.\nRole + Responsibilities\nCompany Operations\nOwn and lead day-to-day company operations across all departments\nBuild and refine scalable operational systems, workflows, SOPs, and internal processes\nPartner with leadership on company planning, organizational structure, and operational strategy\nImprove cross-functional communication, accountability, and project visibility across the organization\nOversee operational planning for staffing, resourcing, and company capacity\nDevelop systems that support both operational rigor and creative flexibility\nIdentify operational bottlenecks and proactively implement solutions\nManage relationships with external vendors, consultants, legal, insurance, and operational partners\nCreative Resourcing & HR\nLead hiring operations, onboarding, and employee lifecycle management\nMaintain and evolve HR policies, employee handbook, compliance processes, and internal documentation\nSupport managers with performance management, employee development, feedback systems, and team structure planning\nOversee payroll coordination, benefits administration, PTO tracking, and employee records\nFoster a healthy, collaborative, and accountable company culture\nHelp create systems that support sustainable team growth and long-term employee success\nEnsure compliance with employment regulations and operational best practices\nTechnology & Systems Management\nOwn and maintain AdHoc’s internal technology stack and operational systems\nEvaluate, implement, and optimize platforms that support operations, finance, HR, project management, and collaboration\nManage software licensing, system permissions, onboarding/offboarding access, and operational security protocols\nPartner with teams to ensure tools and workflows are being used effectively and consistently\nOversee relationships with IT vendors, technical consultants, and external systems partners\nBuild scalable systems for internal knowledge management, file organization, reporting, and process documentation\nIdentify opportunities for automation and operational efficiency through technology\nMaintain operational continuity across internal platforms and systems infrastructure\nFinance & Business Management\nOwn operational budgeting, forecasting, and financial tracking processes\nClient reconciliation and bookkeeping\nManage accounting teams on reporting, reconciliations, payroll, and tax coordination\nMonitor company profitability, project margins, utilization, and cash flow\nBuild reporting systems and dashboards that provide visibility into business performance\nSupport leadership with financial planning and operational decision-making\nOversee invoicing workflows, payment operations, contractor management, and expense tracking\nEnsure operational decisions align with company revenue and profitability goals\nWhat You Bring\n4-8 years of experience in operations, business management, finance, HR, or agency operations leadership\nExperience working within a creative agency, experiential agency, production company, startup, or similar fast-paced environment\nUnderstanding of agency resourcing, utilization, and project financials\nStrong operational mindset with the ability to build systems and processes from the ground up\nStrong financial acumen and experience with forecasting, budgeting, and operational reporting\nDeep organizational and project management skills with exceptional attention to detail\nAbility to balance strategic leadership with hands-on execution\nA national rolodex of producers, experiential designers, and other creatives available for projects based on their skill set, rate, and location\nStrong communication and leadership skills with the ability to collaborate across departments and seniority levels\nFamiliarity with tools such as Asana, Gusto, QuickBooks, Ramp, DocuSign, Slack, Zoom, Google Workspace, and similar platforms\nComfortable navigating ambiguity, rapid growth, and evolving priorities\nWhat Success Looks Like\nCompany operations run smoothly with clear systems and accountability\nLeadership has visibility into company financial health and operational performance\nTeams feel supported and trust our efficient internal infrastructure\nVendors and contractors are smoothly onboarded, properly briefed, promptly paid\nOperational challenges are solved proactively before they impact delivery or culture\nAdHoc becomes increasingly scalable, sustainable, and operationally mature while maintaining its creative edge\nCompensation\nSalary Range: $90,000-$110,000 based on experience\nMedical, dental vision benefits\n401k","description_format":"text","description_chars":6231,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Events & Ticketing","Event Marketing","Creative Agencies"],"lifecycle":[{"event":"open","at":"2026-10-01T07:30:25Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":27,"reasons":["conf:11","win:early"],"computed_at":"2026-10-02T05:45:00Z"},"pay":{"stated_usd_annual":110000,"is_top_pay":false},"html_url":"https://alion.io/job/adhoc-resourcing-operations-manager-adhoc","json_url":"https://alion.io/job/adhoc-resourcing-operations-manager-adhoc.json","meta":{"generated_at":"2026-10-03T03:18:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3024,"day_limit":5000,"remaining_today":1976,"minute_limit":60,"resets_at":"2026-10-04T00:00:00Z"}}}