{"id":3833452,"url":"https://alion.io/job/adler-and-allan-operations-coordinator-6","title":"Operations Coordinator","company":{"id":5231,"name":"Adler and Allan","domain":"adlerandallan.co.uk","url":"https://alion.io/company/adler-and-allan","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":30,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Waltham, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T16:11:47Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-10T12:22:14Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Operations Coordinator\nWaltham Cross\nMonday to Friday 08:00 - 17:00\nCompetitive salary plus benefits\nThe purpose of this role is to assist the Operations Supervisor with the day to day operational planning of the Division.\nThe operations coordinator will be required undertake operational duties within the FIS depot; to ensure all tasks are completed safely and compliantly and to promote the success of the division and the wider A&A group.\nMore about the role:\nTo assist with the day to day running of the technicians/assistants/operations work and job distribution and planning.\nPoint of contact for all reactive call outs and assigning resource in a timely manner.\nEnsure all equipment and materials are stored safely and in accordance with regulatory requirements and within designated areas. The operations coordinator is expected to complete any necessary documentation in relation to storage. \nMaintain up to date and accurate records/inventories of stock materials and equipment.\nReceive and manage goods inwards processes, ensuring accurate records are always maintained. Such records will be subject to audit and are the responsibility of the operations coordinator.\nCheck tools and equipment on return from jobs and ensure prompt return to storage and/or repair as necessary. The operations coordinator will be expected to liaise with colleagues in relation to repairs and process of repair is arranged correctly.\nManage programme of equipment testing and certification (e.g. PAT testing, BA certification etc) and reporting any issues to supervision in a timely manner.\nUndertake any maintenance and repair activity for which the operations coordinator is qualified and capable of undertaking. The operations coordinator must seek assistance and guidance in relation to repair and maintenance and ensure any such action does not compromise validity of service and equipment. \nLiaise with external suppliers/contractors regarding repairs and maintenance, endeavouring to gain most cost-effective solution.\nPolicing of technicians and assistants PPE Check sheets/vehicle check sheets/vehicle mileage and fuel usage.\nEnsuring all job sheets/files are completed correctly and all relevant information is attached so efficient and timely invoicing can take place.\nAttend weekly meetings with Operations Manager to discuss progress of operations, and any issues relating to resources etc.\nLiaise closely on a day-to-day basis with all project engineers keeping them informed of goods received and proposed manning of projects.\nCarry out weekly fire checks, Monthly electrical & legionnaires checks and record findings.\nEnsuring yard is kept tidy at all times and cleaning up with others when required.\nCompletion of all works paperwork and submission in a timely manner to divisional supervision.\nLiaison with supervision regarding all works and recommending improvements of possible opportunities.\n About you:\nProven ability to carry out the key tasks identified above.\nWorking knowledge of all equipment associated with fuel storage, monitoring and dispensing.\nThe ability to work both independently and as part of a team.\nIT literacy (Word - ability to compose/edit relevant reports, Excel - ability to edit work schedules, Focal point and aCloud).\nThe nature of the post requires a flexible schedule and the ability to operate away from home for several days if required.\nWillingness to undertake any additional training to increase capability of the division in supplying a service to customers.\n Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin. 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