Operations Planning & Cost Control Coordinator

Job Title: Operations Planning & Cost Control Coordinator

Location: Rochford

Contract: 47.5 Hours per week.

The Operations Planning & Cost Control Coordinator is responsible for ensuring the accurate capture, validation and recovery of all operational costs and chargeable activities associated with the Company's tankering and jetting operations.

Acting as a key link between operations, commercial and finance teams, the postholder will ensure that labour, vehicle utilisation, disposal costs, materials, subcontractors and plant charges are accurately recorded and allocated to customer jobs, enabling timely and accurate invoicing and maximising revenue recovery.

Cost Control & Revenue Assurance (Primary Responsibility)

• Ensure all completed works are reviewed and commercially validated prior to invoicing.
• Capture and verify all chargeable costs associated with operational activities, including, Labour hours, overtime, HGV tanker utilisation, jetting unit utilisation, disposal and tipping charges, materials and consumables, subcontractor costs, additional works undertaken on site.
• Review job records to identify missed charges and revenue recovery opportunities.
• Ensure engineers' reports, waste transfer documentation, disposal records and job completion evidence are accurately recorded and attached to relevant jobs.
• Work closely with operational teams to obtain missing information required for billing.
• Maintain accurate job costing information within company systems.
• Investigate and resolve discrepancies between operational records, customer orders and invoicing requirements.
• Support the production of weekly revenue forecasting alongside MLO and business need.
• Monitor unbilled works and drive prompt commercial closure of completed jobs.
• Support commercial audits and cost validation exercises.

Job Costing

• Produce and maintain accurate job cost reports.
• Support the development of cost reporting.
• Analyse operational data to identify trends, inefficiencies and opportunities for cost improvement.
• Provide regular cost performance reporting to operational and senior management teams.

Operations Planning & Scheduling - (Secondary)

• Coordinate daily scheduling of tanker and jetting resources.
• Allocate vehicles, equipment and personnel to maximise operational efficiency.
• Monitor work progress and respond to operational changes, emergencies and customer requirements.
• Assist in optimising routes and resource deployment to minimise non-productive time.
• Maintain accurate scheduling information within company systems.
• Liaise with operational teams to ensure works are completed in line with customer and contractual requirements.

Operational Administration & Compliance

• Ensure all operational documentation is accurately maintained.
• Verify completion records, waste transfer notes, disposal tickets and supporting site documentation.
• Support compliance with driver hours regulations and company operational procedures.
• Ensure operational systems contain accurate and auditable records.

More About you

• Experience within a commercial administration, job costing, revenue assurance or operational support role.
• Strong understanding of cost capture and invoice preparation processes.
• Excellent attention to detail and ability to identify discrepancies.
• Experience working in an operational, logistics, drainage, waste, utilities or service delivery environment.
• Strong analytical and numerical skills.
• Microsoft Excel skills.
• Ability to communicate effectively with operational and finance teams.
• Strong organisational and prioritisation skills.
• Experience within the drainage, environmental services, waste management or tankering sectors.
• Knowledge of HGV operations and resource scheduling.
• Experience using job management, scheduling or fleet management systems.
• Understanding of contract costing and operational profitability.
• Knowledge of disposal charging structures and waste documentation requirements

Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin. If you require any support with your application, whatever the circumstance, please let us know.