{"id":1166284,"url":"https://alion.io/job/adms-centre-events-logistics-officer","title":"Events Logistics Officer","company":{"id":178528,"name":"ADM+S Centre","domain":"admscentre.org.au","url":"https://alion.io/company/adm-plus-s-centre","size_band":"501-1000","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":6,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Hanoi, Vietnam"],"countries":["VN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":18500,"max_usd":45000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1025},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-24T03:01:59Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-24T05:22:42Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview:\nRMIT Vietnam is looking for an Events Logistics Officer to support the smooth delivery of university events at our Hanoi campus. This role will coordinate logistics, vendors, venues and on-site operations to ensure every event is well organised, professionally delivered and runs seamlessly from start to finish.\nIn line with our current recruitment and selection guidelines, this role is open to Vietnamese candidates only. Expected start date: at the earliest available opportunity.\nWHY JOIN RMIT VIETNAM?\nAt RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.\nFurther insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.\nWHAT WE OFFER\nCompetitive remuneration VND package for candidates.\n13th month bonus\nPrivate Health insurance for you and your family, plus Personal Accident Insurance\nGenerous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet Holidays)\nProfessional development and career advancement\nAccess to state-of-the-art facilities and resources\nA vibrant and diverse campus life and more!\nPOSITION SUMMARY\nThe Events Logistics Officer supports the planning and execution of university events in Hanoi by coordinating logistics, vendors, and operational services.\nWorking under the guidance of the Events Operations Specialist, the role is responsible for ensuring all logistical components, including catering, venue arrangements, entertainment, and support services, are delivered effectively and aligned with event requirements. The position plays a key role in maintaining smooth operations through detailed coordination, vendor management, and on-site support across all event phases.\nKEY ACCOUNTABILITIES SUMMARY\nCatering Coordination\nCoordinate catering services for events, including menu selection, quantity planning, dietary requirements, and service flow, in alignment with event scale and audience profile.\nLiaise with internal teams and catering vendors to arrange appropriate facilities and service setup (e.g. room layout, serving stations, storage, back-of-house areas).\nEnsure catering plans align with event timelines, guest flow, and venue conditions.\nMonitor catering setup and service delivery onsite to ensure quality, hygiene standards, and adherence to agreed scope.\nSupport coordination of any on-the-day adjustments or issues, ensuring minimal disruption to guest experience.\nMentor students participating in the University Events Apprentice Program by coaching on food and beverage operations, regulatory compliance, service standards, and catering logistics.\nVenue, Facility & Site Services Coordination\nCoordinate requirements for furniture, fixtures, utilities, and equipment. Liaise with Property Services and internal teams to conduct pre-event checks, ensuring all spaces and services are set up according to plan.\nManage the delivery of essential site services, including cleaning, parking, and medical support. Track vendor timelines to ensure alignment with the operational schedule and report any readiness issues to the Events Operation Specialist.\nProvide active on-site coordination by assisting in the management of vendors, casual labor, and volunteers. Monitor assigned event areas to ensure smooth service delivery and positive attendee experience.\nAssist in crowd flow observation and implement basic operational adjustments as directed. Support real-time problem-solving by coordinating with relevant parties to resolve immediate issues.\nSupport post-event pack-down and site reinstatement to ensure the venue is returned to its original condition.\nAdministration & On-site Operational Support\nHandle the end-to-end administrative lifecycle for event logistics, technical equipment and supporting services, including preparing contracts, purchase requests (PR/PO), and payment documentation (Workday).\nPrepare and maintain all operational materials, including checklists, equipment registries, and service tracking logs to ensure seamless delivery.\nKEY SELECTION CRITERIA\nBachelor’s degree in a relevant discipline\nMinimum 1 years’ experience in supporting event operations, logistics, or production in a fast-paced environment\nAbility to manage multiple vendors and logistics components simultaneously.\nGood communication skills in English and Vietnamese.\nAbility to work under pressure and adapt in dynamic event environments.\nFamiliarity with procurement processes and systems (e.g. Workday) is an advantage.\nStrong problem-solving skills and ability to support operational decision-making.\nDemonstrated ability to work collaboratively within a team environment.\nAbility to display appropriate behaviours in line with the position, RMIT Values and RMIT Leadership Model.\nFor full details of the accountability, please refer to the Job Description.\nHOW TO APPLY\nTo be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.\nApplications will be reviewed on a rolling basis, and the University reserves the right to appoint prior to the closing date.\nCompliance Requirements\nAll academic appointments at RMIT Vietnam must meet University and local regulatory requirements, including English proficiency, background checks, and (for international candidates) eligibility for a work permit.\nEnglish is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.5(or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).\nFurther guidance will be provided during the recruitment process.\nRMIT UNIVERSITY COMMITMENT\nRMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.\nIMPORTANT NOTICE:\nPlease ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.\nRMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.\nFor any questions or support, feel free to reach out to our Talent Acquisition team at \nApplications Close:\n4 thg 10 2026 11.59 pmRMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.\nhttps://www.rmit.edu.vn/about-us","description_format":"text","description_chars":7467,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Annual leave","Health insurance","Professional development"],"hiring_locations":[{"name":"Vietnam","iso":"VN","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Logistics","Artificial Intelligence","Media & Entertainment"],"lifecycle":[{"event":"open","at":"2026-09-24T03:01:59Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":16,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/adms-centre-events-logistics-officer","json_url":"https://alion.io/job/adms-centre-events-logistics-officer.json","meta":{"generated_at":"2026-09-24T20:21:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}