{"id":2373726,"url":"https://alion.io/job/adnovum-office-manager-a","title":"Office Manager (a)","company":{"id":54241,"name":"AdNovum","domain":"adnovum.com","url":"https://alion.io/company/adnovum","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Zurich, Switzerland"],"countries":["CH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":81000,"period":"year","method":null,"sample_n":13036},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-12T18:08:38Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-17T21:17:59Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"80-100%\nZurich\nWhat you're going to do\nDo you thrive in a central coordination role and enjoy keeping things running smoothly? In our Office Management team, we ensure that everything works seamlessly at our Zurich headquarters and support our colleagues with a wide range of administrative and organizational matters. If you are service-oriented, enjoy taking responsibility, and can keep an overview even in a fast-paced environment, we'd love to get to know you.\nYou will be responsible for the following tasks:\nManaging telephone services and welcoming clients, partners, and visitors\nServing as the first point of contact for administrative requests from employees\nHandling general office administration, including correspondence, ordering supplies, filing, and courier services\nOrganizing and coordinating business travel for employees across our Swiss locations\nPlanning and coordinating events for the Zurich office\nSupporting activities related to occupational health and safety\nWhat we're looking for\nCommercial apprenticeship or comparable qualification\nSeveral years of practical experience in an administrative or commercial role\nProficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)\nStrong sense of responsibility combined with an accurate, reliable, and independent way of working\nExcellent organizational skills and the ability to prioritize effectively in a dynamic environment\nService-oriented mindset and enjoyment of interacting with a wide range of stakeholders\nExcellent written communication skills in German and very good English skills, both written and spoken\nHands-on mentality and an open, proactive personality\n\nSharp minds, good vibes\nWe are the sharp-minded IT experts who tackle the trickiest software and security challenges. With more than 700 employees in our locations in Zurich (HQ), Bern, Lausanne, Winterthur, Bassersdorf, Budapest, Lisbon, Singapore, and Ho Chi Minh City, we make the digital business of our clients work.\nAs a great team, we empower each other to share, grow and succeed. The unique Adnovum spirit across locations stands for helping each other at any time, having an open door and contributing to an appreciating and trustful atmosphere. We always enjoy having a laugh, a coffee or a drink together!\nApart from our unique «one Adnovum» spirit, we offer a solution-oriented engineering culture with flat hierarchies, which gives you the opportunity to contribute with your opinions and ideas. We embrace flexible working, like the possibility to work part-time and a hybrid work model. Your continuous education and development are key to us. Therefore, we actively encourage and support individual training opportunities.\nWe firmly believe that diversity drives innovation and creates a vibrant and engaging workplace. We therefore encourage applications from people of all genders, all backgrounds, and all life journeys - a sentiment we express with an (a) for «all» in our job postings. At Adnovum, everyone is welcome.\nFor data privacy reasons, we only accept applications submitted via our online portal. Applications received by e-mail cannot be processed. Thank you for your understanding. \nTalent Acquisition Team\n","description_format":"text","description_chars":3227,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule","Hybrid work"],"hiring_locations":[{"name":"Switzerland","iso":"CH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Cybersecurity","Software","Information Security"],"lifecycle":[{"event":"open","at":"2026-10-12T18:08:38Z"}],"visa":[],"liveness":{"score":89,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.89,"p_room":1,"age_days":4,"expected_fill_days":25,"reasons":["conf:4","velocity","win:early"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/adnovum-office-manager-a","json_url":"https://alion.io/job/adnovum-office-manager-a.json","meta":{"generated_at":"2026-10-17T23:51:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2280,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":54241},"rest":"https://alion.io/mcp/rest/get_company?id=54241"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fadnovum-office-manager-a"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fadnovum-office-manager-a"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fadnovum-office-manager-a"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/adnovum-office-manager-a\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fadnovum-office-manager-a"}]}