{"id":3152956,"url":"https://alion.io/job/advanced-cae-project-executive-cum-document-controller","title":"Project Executive cum Document Controller","company":{"id":3903465,"name":"Advanced Cae","domain":"advcae.com","url":"https://alion.io/company/advanced-cae","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":3000,"max":4000,"currency":"SGD","period":"month","gross":true,"usd_annual":37572},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-23T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-10-23T00:00:00Z","board_verified":false,"closed_at":null,"days_open":3,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":3},"description":"About the Role\nWe are seeking a proactive and well-organized Project Executive cum Document Controller to support the execution and documentation of engineering projects. The successful candidate will work closely with Project Managers, Engineering, Procurement, Production, Quality, Logistics, vendors and customers to ensure project activities, documentation, submissions and follow-up actions are completed according to project requirements and schedules.\n\nResponsibilities - Project Executive\nAssist the Project Manager in the day-to-day coordination and execution of projects.\nMonitor project schedules, milestones, deliverables and outstanding action items.\nCoordinate activities between Engineering, Procurement, Production, QA/QC, Logistics and other internal departments.\nFollow up with suppliers and subcontractors on technical documents, material status and delivery schedules.\nCoordinate with customers and vendors regarding project documentation, submissions and outstanding matters.\nMaintain project action lists and follow up with responsible parties to ensure timely closure.\nAssist in preparing project progress reports, status reports and management updates.\nSupport project meetings, Kick-Off Meetings (KOM), design reviews, Factory Acceptance Test (FAT) and other project activities.\nPrepare and distribute meeting minutes and follow up on agreed actions.\nAssist in tracking procurement, fabrication, inspection, testing and delivery activities.\nHighlight potential delays, overdue actions and project risks to the Project Manager.\nAssist with project correspondence and records relating to variations, additional work and changes in project scope.\nSupport project close-out and preparation of final project documentation.\n\nResponsibilities - Document Control\nEstablish and maintain the Vendor Document Register (VDR) and other document tracking registers.\nMaintain proper document numbering, revision control and document status.\nPrepare and issue document transmittals to customers, vendors and other parties.\nRegister incoming and outgoing drawings, specifications, procedures, datasheets, reports and correspondence.\nEnsure documents are submitted according to contractual VDR requirements and agreed schedules.\nDistribute customer comments and returned documents to the relevant internal personnel.\nTrack document comments, revisions, approvals and outstanding submissions until final acceptance.\nEnsure only the latest approved document revisions are available and circulated for project use.\nMaintain proper electronic project filing and document folder structures.\nCompile documentation for FAT, inspection, testing, shipment and project handover.\nCoordinate preparation and submission of Manufacturing Record Books (MRB), final dossiers and As-Built documentation.\nMaintain complete and traceable project documentation throughout the project lifecycle.\nRequired competencies and certifications\nDiploma in Engineering, Project Management, Business Administration or a related discipline.\nApproximately 1–3 years of relevant experience in project coordination, project administration or document control is preferred.\nExperience in Oil & Gas, EPC, FPSO, instrumentation, analyzer systems, process packages or engineering/system integration will be an advantage.\nGood working knowledge of Microsoft Excel, Word, PowerPoint and PDF Editor.\nFamiliarity with document registers, transmittals, revision control and engineering documentation is preferred.\nAble to read and understand basic engineering documentation and drawings.\nGood written and verbal communication skills in English.\nStrong organizational skills, attention to detail and ability to manage multiple priorities.\nProactive in following up outstanding actions and able to work independently and within a multidisciplinary team.\nExperience maintaining VDR and document submission schedules.\nExperience coordinating with customers, engineering teams and suppliers.\nUnderstanding of engineering project workflows from design and procurement through fabrication, FAT and delivery.\nBasic knowledge of procurement and logistics processes.\nExperience with document management systems or customer document portals.\nGood Excel skills for project trackers, status reports and dashboards.\nSkills\nDocument Management, Microsoft PowerPoint, provide procedures, Document Control, Vendor Development, Revision Control, Archiving, Well Organised, Contractual Requirements, acceptance process, Manual and Digital Drawings Production, Preparation of Correspondence & Reports, Datasheets, Product specifications, Document Delivery, handing customer 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now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":20,"reasons":["seen:3","win:early","comp:junior"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":37572,"is_top_pay":false},"html_url":"https://alion.io/job/advanced-cae-project-executive-cum-document-controller","json_url":"https://alion.io/job/advanced-cae-project-executive-cum-document-controller.json","meta":{"generated_at":"2026-10-26T13:52:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per 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