{"id":2874032,"url":"https://alion.io/job/advanced-electric-systems-office-clerk","title":"Office Clerk","company":{"id":35495,"name":"Quanta Services","domain":"quantaservices.com","url":"https://alion.io/company/quantaservices","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":7,"ghost_share":0,"stale_share":0,"repost_share":0.143,"time_to_fill_p50_days":16,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Geismar, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Oracle ERP","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-19T20:44:52Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-25T00:25:07Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"About Us\nIrby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.\nIrby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.\nWhen you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews.\nIrby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR).\nBuild your career at Irby Construction.\nAbout this Role\nThe Office Clerk supports accurate and timely accounts payable processing, invoice administration, payroll support, and general office coordination in a fast-paced utility construction environment. Based in the Geismar, Louisiana office, this position reviews and processes invoices, verifies purchase order and job cost information, maintains financial records, and supports employee timekeeping and payroll activities.\nThe position is primarily focused on accounts payable and invoice processing, with additional responsibility for payroll support and general office administration. The Office Clerk works closely with field operations, Accounting, Payroll, Human Resources, and vendors to resolve discrepancies, maintain confidentiality, and meet recurring deadlines.\nWhat You'll Do\nReceive, review, code, and process vendor invoices accurately and within established deadlines.\nVerify invoice details against purchase orders, receipts, delivery tickets, and supporting documentation.\nAssign and verify appropriate project, cost, and general ledger codes in coordination with Accounting and Operations.\nIdentify and resolve discrepancies involving invoice amounts, pricing, quantities, approvals, and duplicate charges.\nCoordinate with vendors, project personnel, and corporate Accounting to obtain missing information and resolve payment inquiries.\nMaintain organized electronic and physical accounts payable records, invoices, approvals, and related correspondence.\nTrack outstanding invoices, approval status, and payment-related issues; follow up to support timely processing.\nAssist with accounts payable reconciliations, reporting, month-end close, and audit documentation as requested.\nFollow established approval workflows, purchasing procedures, internal controls, and company policies.\nCollect, review, enter, and submit employee timecards and payroll information; serve as payroll backup, including reviewing timesheets in Warthog and pulling reports to ensure payroll accuracy.\nVerify regular hours, overtime, leave, job codes, and payroll adjustments; investigate discrepancies with supervisors and the Payroll team.\nMaintain confidentiality of employee payroll information and sensitive financial records.\nCoordinate with field operations, HR, Payroll, and Accounting to ensure accurate and timely information exchange.\nUse company ERP, invoice processing, and timekeeping systems to maintain accurate records and transaction histories.\nPrepare routine accounts payable and payroll reports, monitor deadlines, and escalate outstanding items for resolution.\nSupport improvements to invoice processing, documentation, and administrative workflows.\nProvide general office clerical support, including filing, data entry, document management, correspondence, and other assigned accounting or payroll tasks.\nWhat You'll Bring\nHigh school diploma or equivalent required.\nAt least 1-2 years of experience in office administration, accounts payable, invoice processing, payroll support, bookkeeping, or related clerical work preferred.\nWorking knowledge of invoices, purchase orders, account coding, timekeeping, and basic reconciliation practices.\nProficiency in Microsoft Office, particularly Excel and Outlook.\nStrong attention to detail, organization, and ability to meet recurring deadlines.\nAbility to communicate professionally with vendors, field personnel, and internal departments.\nAbility to maintain confidentiality and work accurately in a high-volume environment.\nPreferred\nAssociate degree or coursework in Accounting, Finance, Business, or a related field.\nExperience in construction, utilities, or project-based accounting and job cost coding.\nExperience with ERP/accounting systems such as JD Edwards or comparable platforms.\nExperience with employee timekeeping, payroll data entry, payroll verification, and resolving pay-related discrepancies.\nExperience with invoice matching, vendor reconciliations, and process improvement.\nPhysical Qualifications\nOffice-based position at the Geismar, Louisiana office.\nAbility to sit for extended periods while working at a computer.\nOccasional coordination with field personnel or visits to nearby project locations as needed.\nAbility to lift and carry up to 20 pounds (e.g., files and office supplies).\nReasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.\nWhat You'll Get\nComprehensive Medical Coverage - Multiple BCBS medical plan options, all with in-network preventive care covered at no cost, the same nationwide provider network, and access to virtual care for primary care, dermatology, general medical needs, and mental health support. \nPrescription Drug Coverage included with all medical plans, plus tools and advocacy support to help manage healthcare costs. \nDental & Vision Coverage - Dental plans with 100% coverage for preventive care and orthodontia options for adults and children, plus vision coverage with annual exams and frame allowances. \n Health Savings & Flexible Spending Accounts - HSA options with Fidelity, Healthcare FSA, Limited Purpose FSA, and Dependent Care FSA (up to $7,500) to help you save on eligible healthcare and dependent expenses. \n 401(k) Retirement Plan with Company Match - Immediate eligibility and vesting, with a company match of 100% on the first 3% and 50% on the next 3% (up to 4.5% total match). \nLife & Disability Insurance - Company-paid basic life and AD&D coverage, plus optional supplemental life insurance for employees and dependents. Short-term and long-term disability coverage helps protect your income if you’re unable to work due to illness or injury. \n Employee Assistance Program (EAP) - Confidential mental health, financial, family, and wellbeing support available at no cost to you and your household. \nVoluntary Benefits - Optional accident, hospital indemnity, critical illness, identity theft protection, pet insurance, home/auto insurance, and long-term care coverage. \nEmployee Discounts & Community Support - Access to exclusive employee discounts and participation in Quanta Cares, a disaster relief fund supporting employees and families during times of need.\nEqual Opportunity Employer\nAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.","description_format":"text","description_chars":8243,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Life insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Power Grid","Construction"],"lifecycle":[{"event":"open","at":"2026-10-19T20:44:52Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.857,"p_room":1,"age_days":4,"expected_fill_days":16,"reasons":["conf:0","win:early","comp:junior,brand"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/advanced-electric-systems-office-clerk","json_url":"https://alion.io/job/advanced-electric-systems-office-clerk.json","meta":{"generated_at":"2026-10-25T03:02:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4561,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35495},"rest":"https://alion.io/mcp/rest/get_company?id=35495"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fadvanced-electric-systems-office-clerk"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fadvanced-electric-systems-office-clerk"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fadvanced-electric-systems-office-clerk"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/advanced-electric-systems-office-clerk\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fadvanced-electric-systems-office-clerk"}]}