{"id":3993081,"url":"https://alion.io/job/advanced-rx-front-desk-office-coordinator","title":"Front Desk & Office Coordinator","company":{"id":3909765,"name":"Advanced Rx","domain":"advanced-rx.com","url":"https://alion.io/company/advanced-rx","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sunrise, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-09T00:00:00Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-11T02:29:53Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Summary\nWe are seekinga reliable, organized, and detail-oriented Front Desk & Office Coordinator to serve as the face and operational backbone of our office. In this multi-faceted role, you will welcome guests, manage incoming mail and packages, and handle the scanning, indexing, and digital filing of physical documents.\nThe ideal candidate is professional, dependable, comfortable with office technology, and capable of balancing customer service with structured administrative tasks. This position requires strong organizational skills, attention to detail, discretion when handling confidential information, and the ability to prioritize multiple tasks in a fast-paced office environment.\nCore Responsibilities\nReception & Visitor Management\nWelcome and greet visitors, clients, vendors, and employees upon arrival with a professional and courteous demeanor.\nManage incoming phone calls, route calls to the appropriate personnel, and take messages when necessary.\nMaintain a clean, organized, welcoming, and presentable reception area.\nAssistvisitors with sign-in procedures and provide directions or other general assistanceas needed.\nNotify appropriate employeeswhen visitors or deliveries arrive.\nDocument Scanning & Digitization\nPrepare paper documents for scanning by removing staples, unbinding documents, flattening pages, and organizing files into appropriate batches.\nOperate high-volume commercial scanners to digitize files, correspondence, invoices, and other business documents into PDF or other electronic formats.\nReview scanned images for quality, clarity, orientation, and page completeness.\nRescan documents when images are incomplete, unclear, or otherwise do not meet established quality standards.\nIndex, label, and upload digital files into the central document management system following established naming conventions and procedures.\nMaintain accurate electronic filing systems and ensure documents are stored in the appropriatelocations.\nMailroom & Logistics\nSort and distribute daily incoming physical mail, letters, packages, and deliveries to designateddepartments or employee mailboxes.\nPrepare and process outgoing mail, packages, and other shipments.\nCoordinate withshipping carriers and delivery services as needed.\nMaintain records of packages, shipments, and other deliveries when required.\nReceive office supplies, equipment, and other deliveries and ensure they are distributed appropriately.\nAssistwith organizing and maintainingmailroom and storage areas.\nOffice & Administrative Support\nProvide general administrative support to various departments as assigned.\nAssistwith copying, printing, filing, organizing, and preparing documents.\nMaintain organized physical and electronic filing systems.\nAssistwith preparing documents, forms, reports, and correspondence.\nSupport office projects, meetings, events, and other administrative activities.\nRequired Qualifications\nHigh school diploma or equivalent.\nPreviousexperience in an office, reception, administrative support, mailroom, records management, or similar environment.\nStrong organizational skills and attention to detail.\n\nStandard Specifications\nThis job description describes the general nature and level of work and is not intended to be an exhaustive list of all duties, responsibilities, or requirements. Duties and responsibilities may change based on business needs. Employees may be assigned other job-related duties as needed.\nThis description does not create an employment contract, express or implied, or alter an at-will employment relationship, where applicable.\nEqual Employment Opportunity\nAdvanced Rx Management LLC is an Equal Employment Opportunity (EEO) employer. We are committed to providingequal employment opportunities to all qualified applicants and employees without regard to legally protected characteristics under applicable federal, state, or local law. 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