{"id":3185846,"url":"https://alion.io/job/advancing-analytics-office-manager-executive-support","title":"Office Manager & Executive Support","company":{"id":3138312,"name":"Advancing Analytics","domain":"advancinganalytics.co.uk","url":"https://alion.io/company/advancinganalytics","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45000,"max":45000,"currency":"GBP","period":"year","gross":null,"usd_annual":60192},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"AWS","optional":true},{"name":"Databricks","optional":true},{"name":"dbt","optional":true},{"name":"Rest-Assured","optional":true}],"status":"live","first_seen_at":"2026-10-23T23:40:11Z","employer_posted_date":null,"last_verified_at":"2026-10-23T23:40:11Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"This a Full Remote job, the offer is available from: Europe, EMEA, United Kingdom\nOffice Manager & Executive Support\nSalary: Up to £45,000 per annum\nLocation: Hybrid - London HQ (3-4 days per week in our London HQ)\nInterview process: Two rounds. 1: Get to know you chat with the People Recruitment Manager ; 2: Competency interview with our COO & our Senior Executive Assistant\nOur Values: Advancing, Come as you are, Zero burnout, Greta goal, We all level up together and Transparency\nLearn more about us: YouTube, read our Blogs. Understand our values!\n_________________________\nWho Are We?\n\nAdvancing Analytics\n are a market leader in delivering bleeding edge analytical solutions for customers all over the world. To thrive in today's market, businesses need to implement AI built on a solid, reliable Data Platform, and we are looking for you to help us build it!\nWho are we looking for?\nWe are looking for an Office Manager and Executive support assistant for our London HQ. You will run the day-to-day operations of our London office and provide executive support, primarily to one senior leader, working closely with the Senior Executive Assistant. As part of our growing data and AI consultancy, you will also coordinate company, client and partner events and provide on-site support for Growth, Marketing and Partnerships meetings and events.\nKey Responsibilities:\nFront of House\nWelcome visitors and maintain a professional, organised reception and shared office environment.\n\nManage visitor sign-in, passes and building access with the building reception team.\n\nReceive and distribute post, deliveries and couriers.\n\nMeeting & Client Support\nCoordinate meeting room bookings, anticipate requirements and resolve scheduling conflicts.\n\nPrepare and reset meeting rooms, including seating, presentation materials, AV and video-conferencing equipment.\n\nArrange refreshments and catering for client and internal meetings, managing suppliers and spend within agreed budgets.\n\nOffice Administration\nManage office, kitchen, IT and hospitality supplies, maintaining appropriate stock levels and value for money.\n\nOversee office maintenance and day-to-day supplier relationships, liaising with cleaners, contractors and building management to resolve issues promptly.\n\nMaintain clear office procedures, records and supplier information, identifying practical improvements to how the office operates.\n\nSupport new-starter and leaver logistics, including workspace preparation, access passes, equipment coordination and office orientation.\n\nManage the office budget, raising purchase orders and processing supplier invoices and expenses in line with finance procedures.\n\nAct as the first point of contact for office IT and AV issues, liaising with the IT support provider to resolve them.\n\nExecutive & Leadership Support\nWork with the Senior Executive Assistant to coordinate priorities and provide agreed cover during their absence, escalating urgent matters appropriately.\n\nManage the designated senior leader’s diary, inbox, meetings, travel, itineraries and expenses, anticipating conflicts and changing priorities.\n\nPrepare agendas, meeting materials and client packs, capture actions and follow up with owners to help maintain momentum.\n\nBuild trusted working relationships with senior stakeholders, clients and external partners while handling confidential information with discretion.\n\nEvents & Company Support\nPlan and deliver company, client and partner events, including team days and office-based activities, from brief to on-the-day delivery.\n\nCoordinate venues, suppliers, catering, invitations, attendee communications and materials; gather feedback to improve future events.\n\nMaintain an events calendar and track budgets, purchase orders, invoices and deadlines, escalating risks or overspend.\n\nProvide on-site coordination for Growth, Marketing and Partnerships meetings and events, and handle related requests within this remit.\n\nSupport internal communications, celebrations, volunteering and other culture initiatives.\n\nFacilities, Health & Safety\nMaintain fire-safety records and evacuation procedures; liaise with fire marshals, support drills and record outcomes.\n\nDocument monthly office checks of fire exits, trip hazards and building condition; coordinate checks of extinguishers and emergency lighting with building management or specialists and escalate defects.\n\nKeep first-aider, emergency, landlord, building-management and key-holder contacts current; monitor first-aid supplies and coordinate training renewals.\n\nRecord and escalate workplace incidents and accidents in line with company policy.\n\nCoordinate display screen equipment (DSE) and workstation assessments and maintain out-of-hours access records.\n\nKey Skills:\nEssential:\n3-5 years’ experience in office management, executive support, operations or a similarly broad coordination role.\n\nProven ability to manage competing priorities, anticipate needs and deliver reliably with limited supervision.\n\nExperience coordinating internal, client or partner events and managing suppliers, logistics and budgets.\n\nExcellent written and verbal communication skills, with confidence engaging senior internal and external stakeholders.\n\nStrong judgement, discretion and professionalism when handling confidential or sensitive information.\n\nA practical, service-led mindset with high standards and close attention to detail.\n\nWillingness to train as a first-aider and fire marshal.\n\nFlexibility to occasionally work outside core hours to support events.\n\nStrong working knowledge of Microsoft 365, particularly Outlook, Teams, Word, Excel, PowerPoint and Planner.\n\nDesirable\nExperience in a consultancy, technology or other fast-growing professional services environment.\n\nExperience supporting a director-level or C-suite leader.\n\nWorking knowledge of UK workplace health and safety requirements, ideally with IOSH Working Safely or an equivalent qualification.\n\nCurrent first aid at work or fire marshal certification.\n\nExperience using finance, expense or procurement systems.\n\nWhat will it be like to work for Advancing Analytics?\nWe are a small company and encourage everyone to have a voice within our collaborative and inclusive team from day one.\nAs a consultancy with strong partnerships across Microsoft, Databricks, AWS, Sigma, Tabular Editor and dbt Labs, you’ll get hands-on access to some of the most exciting technology and learning opportunities in the industry. We know this market moves quickly, so we invest in our people for the long term, giving you the space to build real expertise, keep developing, and stay ahead of what’s next.\nWe’re also genuinely active in the wider data and AI community. That means speaking at events, sponsoring major industry moments like Big Data London, and showing up at some of the biggest stages in the space, including Databricks Data+AI Summit, Data+AI World Tour, and the Global AI AgentCon London.\nAside from offering a competitive salary, we have a great set of benefits and perks including, but not limited to:\nIndustry matching Maternity & Paternity policy\n\nPrivate Medical & Dental Care plus Eye care scheme\n\nHealth & Well-being supplement\n\n25 Days Annual Leave, Birthday Leave & Charity Leave\n\nAway days with the team\n\nFlexible Working Hours\n\nElectric Car Scheme\n\nOur company values define us:\nAdvancing - Being part of a team that drives innovation and pushing boundaries of what’s possible. Our work redefines industry standards and challenges the status quo in the data world every day.\nCome as you are - we are an inclusive company. When you work with us, rest assured you're working in a safe environment.\nZero burnout - We have seen it happen, and we never want to be a company that pushes our staff to breaking point.\n⬆ We all level up together - we have each seen the benefit that being part of a community can have, it is transformational.\nTransparency - We are big believers that there are no secrets in Advancing Analytics, and we try to live this day to day.\nYou can read about our values in more detail here - \n\nhttps://www.advancinganalytics.co.uk/values\n\nEqual opportunities for everyone\nAt Advancing Analytics both diversity and inclusion are a priority. We are all committed to creating an inclusive environment where everyone feels valued, respected and empowered to be their authentic selves.\nWe are proud to be an equal opportunity employer; all applicants will be considered without regard to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, veteran status, neurodiversity or disability status.\nThis role profile is intended to provide an overview of the responsibilities and qualifications required for the Office Manager & Executive Support role. 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