Executive Assistant & Medical Staff Coordinator

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Schedule:

Shift:

Address:

City:

State:

Postal Code:

Job Description:

• Organizes and updates Emergency Room call schedules to ensure adequate coverage. Manages shift assignments, handles requests for changes, and addresses scheduling conflicts. Collaborates with various departments to implement system-wide changes impacting the Medical Staff. Communicates changes, provides training, and ensures compliance with new policies or procedures. Schedules meetings, prepares reports, and facilitates communication between departments for the Campus Chief of Staff and Chief Medical Officer. Assists with strategic planning and decision-making processes to improve patient care and operational efficiency. Other duties as assigned.

Knowledge, Skills, and Abilities:

• Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications [Required]
• Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc. [Required]
• Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA [Required]
• Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment [Required]
• Resolve issues with minimal direction or guidance, as well as work independently and as a team member [Required]
• Professional attitude and conduct [Required]
• Effectively utilize office equipment including fax, copier, printer, scanner, etc. [Required]
• Meet ever-changing and multiple deadlines, managing day-to-day workflow [Required]
• Detail-oriented, with strong proofreading and editing skills
• Take all critical information into account, considering interrelationships among issues and implications for other stakeholders.
• Apply knowledge, expertise, sound judgment and other references and resources as necessary to generate and evaluate solutions and recommendations.
• Understand and appropriately apply principles, procedures, requirements, regulations, and policies
• Excellent critical thinking skills
• Ability to work independently and prioritize projects
• Ability to work under stress and deadlines
• Maintain confidentiality regarding legal matters, privacy issues, information technology, and data integrity
• Ability to adapt behavior in response to new information or changing circumstances.
• Is open to change and new information, ideas, methods, or approaches. Work and collaborate effectively in unstructured or dynamic environments and adjust the original objective or plan to allow for the best possible results. [Required]
• Knowledge and Experience with credentialing software and MSOW [Preferred] Education:

• Bachelors [Required]

Field of Study:

• in Business, Office Administration, or Health Services Administration

Work Experience:

• 4+ years’ experience in a healthcare environment as an administrative or executive assistant, secretary, or other higher level administrative/office support role [Required]
• Event planning/coordination experience [Preferred]
• Experience in meeting management and minutes recording [Preferred]
• Experience with credentialing software [Preferred]
• Medical staff services office experience or other healthcare environment [Preferred]

Additional Information:

• Bachelor's degree in in Business, Office Administration, or Health Services Administration
• OR 4 years' of related experience

Licenses and Certifications:

• Certified Administrative Professional (CAP) (CAP) [Preferred]

Physical Requirements: (Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse:

https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.