{"id":3698062,"url":"https://alion.io/job/ae-studio-office-manager","title":"Office Manager","company":{"id":33465,"name":"AE Studio","domain":"ae.studio","url":"https://alion.io/company/ae-studio","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-11-03T14:22:19Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-07T08:03:52Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"AE Studio is a 160-person ML research and consulting company dedicated to solving the hardest problems in AI. We use our profits to fund research on the most important problems in AI Safety and Alignment. We have offices in Los Angeles and Brazil and a large remote team.\nAbout the role\nAE Studio is looking for an Office Manager to run our LA office in Marina del Rey. This is a full-time, in-person role. You will be the person who makes the office work and makes people want to come in.\nMost of the job is office and team support. That means keeping the space running, organizing travel and housing for teammates visiting LA, and planning events that bring people together. There is also room for personal assistant work for our CEO, handled with the same care as everything else.\nThis is a strong fit for someone organized, warm and hands-on, who likes owning a place and making it better every week.\nKey responsibilities\nLA office and coworking spaces\nRun day-to-day office operations, including the daily team lunch order, keeping the kitchen stocked, setting up the conference rooms, and managing building access and badges\nManage vendors and on-site services such as cleaners, food & drinks, and maintenance, and track and process their invoices\nKeep inventory of office supplies, equipment and storage, and reorder before anything runs out\nBe the first point of contact for anyone working from or visiting the office\nGrow in-office attendance with recurring programming such as team lunches, game nights and monthly office rewards\nSupport the coworking spaces the team uses, working with our Chief of Staff\nApartments and travel\nManage the AE apartments in LA, covering reservations, cleaning, supplies, maintenance and anything that comes up during a stay\nSend each guest the welcome guide and apartment agreement, and keep the apartment calendars current\nRun the team travel request process and book flights, hotels and ground transportation \nCoordinate logistics for visiting teams, such as our alignment team weeks, from airport pickups to daily rides to the office\nSupport our Executive Operations Manager with the annual company retreat, helping with team travel bookings and on-the-ground logistics\nTeam support and events\nPlan happy hours and office events, covering food, A/V, setup and parking validation\nRun birthday and work anniversary celebrations, from cakes to gifts\nSend welcome boxes to new US teammates, and help new LA teammates with parking and office access\nHandle client and internal gift requests\nKeep checklists current and use AI tools to automate the repetitive parts of the job\nPersonal assistant support\nThis part of the role grows over your first months, as you take it over from our Executive Operations Manager.\nHelp our CEO day to day, keeping his office ready and stocked, handling his lunch, and taking care of personal logistics such as errands, appointments, household vendors and reservations\nHandle personal travel with the same care as work travel\nBe reachable outside standard hours when something cannot wait\nKeep personal information personal\nWhat we're looking for\nBased in or able to commute to Marina del Rey, since the role is in the office Monday through Friday\nA car and a valid driver's license, because local driving is part of the job\n3+ years in office management, operations, hospitality, or executive or personal assistant work\nOrganized to a fault, able to track many small things at once without dropping any of them\nWarm and service-minded, the kind of person who makes a shared space feel looked after\nDiscreet with confidential and personal information\nA clear writer, comfortable moving from a quick Slack message to a vendor negotiation by email\nFluent with Google Workspace and quick to pick up new tools, especially AI tools\nCalm when plans change at the last minute, and able to figure things out without a playbook\nComfortable with personal assistant work being part of the job from day one\nNice to have\nExperience running short-term rentals or furnished corporate housing\nEvent or travel planning experience at a startup or tech company\nExperience with expense, invoicing and booking tools\nInterest in AI alignment and the research our team does\nRole details\nLocation: Marina del Rey office, in person Monday through Friday\nReports to: Our Executive Operations Manager\nType. Full-time\nCompensation\n$75,000 - $85,000/year\nBenefits\nPlatinum health insurance, with AE covering 99% of the premium for you and your dependents\nDental and vision plans, plus a health FSA\n401(k) \n15 days of PTO / year, plus 11 paid holidays\nLunch and a stocked kitchen at the office\nAnnual team retreat\nCompany laptop\nEquity\nWorking at AE means receiving equity in our client projects and in Skunkworks ventures. The equity is priced at $0 when granted for tax reasons, but AE invests millions into these projects. Equity comes from reduced margins on client work and internal funding. You get a stake in the things you help build.\nThe longer you stay, the more value you create and the more equity you receive. If you leave on good terms, you can retain 20% of your equity by staying engaged. If you spin out a Skunkworks venture, you retain 100%.","description_format":"text","description_chars":5200,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Custom Software Development","AI Consulting & Integration"],"lifecycle":[{"event":"open","at":"2026-11-03T18:41:52Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":29,"reasons":["conf:1","win:early"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/ae-studio-office-manager","json_url":"https://alion.io/job/ae-studio-office-manager.json","meta":{"generated_at":"2026-11-07T08:41:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5596,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":33465},"rest":"https://alion.io/mcp/rest/get_company?id=33465"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fae-studio-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fae-studio-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fae-studio-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ae-studio-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fae-studio-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3698062}},{"tool":"search_jobs","arguments":{"company":"ae.studio","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3698062},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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